This position is located in the Office of General Counsel (OGC) and serves as a Grants Management Specialist, performing the functions of grants management. The incumbent is responsible for implementing and managing discretionary and formula grants, cooperative agreements, and other related instruments in all IMLS funding programs. The incumbent works collaboratively with staff in all IMLS offices that may make awards to provide federal financial assistance and services.
Summary
This position is located in the Office of General Counsel (OGC) and serves as a Grants Management Specialist, performing the functions of grants management. The incumbent is responsible for implementing and managing discretionary and formula grants, cooperative agreements, and other related instruments in all IMLS funding programs. The incumbent works collaboratively with staff in all IMLS offices that may make awards to provide federal financial assistance and services.
All current and/or former federal employees that are/were in permanent competitive service positions (status candidates). Well-qualified
surplus/displaced federal employees (CTAP/ICTAP) in the local area; eligibles based on special hiring authority (e.g., Military Spouses, former
Overseas employees, VISTA/Peace Corps, etc.), those eligible for Excepted Service Appointment (i.e., Individuals with Disabilities, etc.) and
certain veterans (e.g., VEOA, VRA eligibles). See "Required Documents".
If selected for the Grants Management Specialist position, the incumbent will perform administrative and analytical work involving: (1) the awarding (including obligating funds), and management for federal assistance instruments including discretionary and formula grants and cooperative agreements, using financial, administrative, business, and negotiation procedures; (2) the evaluation of competitive and non-competitive grant applications for eligibility (including SAM.gov status and IMLS compliance status); and (3) the fiscal administration, termination, and/or close out of grants and/or other federal financial assistance awards.
Typical work assignments will include but are not limited to the following:
Reviewing grant recipient fiscal performance through analyses of interim financial reports and payment requests.
Assisting grant recipients in resolving issues of delinquent reporting and financial report errors.
Reviewing grant recipients' interim and final financial reports, making appropriate adjustments or disallowances, and processing award closeouts.
Providing assistance to IMLS staff in using the agency's electronic Grants Management System (eGMS) with an emphasis on financial functions and reports.
Assisting with systems problem-solving in eGMS.
Conducting searches and analyzing data in SAM.gov, and posting and maintaining award data on government-wide systems, including USAspending.gov.
Males born after 12-31-59 must be registered for Selective Service.
May be required to successfully complete a probationary period.
If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System
Relocation expenses will not be authorized.
Resume and supporting documents (see Required Documents).
Status candidates must meet all qualification requirements, to include time-in-grade and time after competitive appointment, and specialized experience by the closing date of this announcement and before placement in the position.
Qualifications
MINIMUM QUALIFICATIONS: GS-12:
To be minimally qualified at the GS-12 grade level, you must have at least one year of specialized experience equivalent to the GS-11 grade level or equivalent pay band. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled. Specialized experience is defined as experience that includes the following: (1) knowledge and/or experience researching and applying laws, regulations, policies and/or precedents governing the administration of various financial assistance awards; (2) experience applying a wide range of analytical techniques in the oversight of grant programs and financial compliance; (3) skill in written communications to create policies, reports, and respond to internal/external inquiries; and (4) skill in oral communications to communicate with internal/external stakeholders, conducts training, and lead projects and other initiatives.
NOTE: 1. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. 2. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. 3. Your resume and application materials should demonstrate that you possess the following knowledge, skills, and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application or resume how your past work experience demonstrates that you possess the KSAs identified in the specialized experience definition. Cite specific examples of experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write, "See resume" in your application. 4. Your resume must include detailed information as it relates to the responsibilities and specialized experience for this position. Evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible rating. This will prevent you from receiving further consideration. Resumes are a mandatory 2 pages.
Education
Education is not a substitute for specialized experience at this grade level.
Additional information
Status candidates must meet all qualification requirements, to include time-in-grade and time after competitive appointment, and specialized experience by the closing date of this announcement and before placement in the position
Career Transition Assistance Programs:
These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/ career_transition.asp .
Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, you must be a preference eligible or a Veteran separated after 3 years or more of continuous active service performed under honorable conditions. For more information, click on this link: VEOA
This position is telework eligible up to 4 days per week
Bargaining Unit Covered Position:
This position is in the bargaining unit represented by AFGE Local 3403.
Positions Filled Statement:
The Institute of Museum and Library Services has the flexibility to hire additional people beyond the number of vacancies listed in the "Locations" section from the pool of applicants to this announcement
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications above.You will be evaluated for this job based on how well you meet the minimum qualifications above. Your application will be evaluated and rated under IMLSs Category Rating and Selection Procedures. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the results of the USA Hire Competency Based Assessment required for this position. Please outline your experience and/or education for these competencies in your resume. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):
Attention to Detail
Computer Skills
Customer Service
Flexibility
Grants Management
Integrity/Honesty
Interpersonal Skills
Planning and Evaluating
Problem Solving
Reading Comprehension
Self-Management
Stress Tolerance
Teamwork
The Category Rating Process does not add veterans' preference points or apply the "Rule of Three" but protects the rights of Veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).
If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet the qualification requirements, your application will then be placed in one of three categories:
Best Qualified
Highly Qualified
Qualified
If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.The Occupational Questionnaire will take you approximately 20 minutes to complete. To preview the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13024626.
TThe USA Hire Competency Based Assessment will take up to 2 hours to complete. Applicants will have 48 hours from the date of application submission to complete the online questionnaire. Applicants will receive an email to complete the online questionnaire, if the minimum qualifications for the position are met. Please check your junk/spam email boxes to ensure receipt of the online questionnaire invitation.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
To apply for this position, you must provide a complete Application Package which includes:
1. (Required): Your responses to the Occupational Questionnaire (This is completed automatically during the apply online process). 2. (Required): Your responses to the Online USA Hire Competency Based Assessments (Applicants will receive an email to complete the online questionnaire, if applicable). 3. (Required): Your resume showing relevant experience and dates (month/year) of employment and work schedule for each (e.g., part-time XX hours per week or fulltime) (cover letter optional). Please limit your resume to 2 pages and include only information that demonstrates you meet the eligibility for this position. 4 (Required): A copy of your most recent performance appraisal (current/former federal employees ONLY). 5. (Required,if you are a current or former Federal employee): the most recent copy of an SF-50, Notification of Personnel Action, showing title, series, grade, and full performance level (FPL). Please note your SF-50 must include your FPL in the remark section (e.g., appointment, reassignment, promotion actions). Please DO NOT submit award SF-50s. 6. (Required, if you are CTAP/ICTAP):
A copy of your Reduction In-Force (RIF) separation notice; OR notice of proposed removal for failure to relocate OR; notice of disability annuity termination or certification from your former agency that it cannot place you after your recovery from a work-related (OWCP) compensable injury; OR certification that you are eligible for Special Disability Retirement as a Former Military Reserve/National Guard Technician.
A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification letter of inability to place you through the Reemployed Priority Listing (RPL), etc.
A copy of your latest performance appraisal including your rating; and
Any documentation from your agency that shows your current promotion potential.
7. (Required, if applicable): DD-214, SF-15 Form and VA disability letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities'. Non-competitive appointment authority documentation, appraisal). 8. (Required, if you are applying as a Schedule (A) applicant): Schedule A letter from a physician, local, state or federal rehabilitation office citing your eligibility and job readiness under 5 CFR 213.3102 (u). 9. (Required, if you are applying as a Veterans Employment Opportunity Act): DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty under honorable conditions within 120 days. 10. (Required, if you are eligible under Certain Family Members Eligible under E.O. 12721): Your most recent non-award SF-50 and performance appraisal. 11. (Required, if you are eligible under Certain Military Spouses Eligible under E.O. 13473): Permanent Change of Station (PCS) orders, issued within the last 2 years, that lists you as authorized to accompany the Military member to the new duty permanent station; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage). 12. (Required, if you are eligible under Interchange Agreement with Other Merit Systems Eligible): Documentation of eligibility as listed in each individual interchange agreement.
NOTE: Please review the above list(s) to ensure you have included all necessary documents required for your application. Not every applicant will require the same documents, therefore it is the applicant's responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
Applicants will be deemed ineligible if supporting documentation is not submitted. If your materials are not received by the closing date, your application will be evaluated solely on the information available, and you may not receive full consideration or may be considered not eligible. Also, if you do not provide a valid email address, you may not be notified of the outcome of your application.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Please read the entire announcement and all the instructions before you begin an application.
To apply for this position, you must complete the initial online application, to include the USA Hire Competency Based Assessment and submission of the required documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration.
The application process is as follows: 1. To begin the application process, click the Apply Online button. 2. Answer the questions presented in the application and attach all necessary supporting documentation. 3. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. 4. After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder. 5. If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements (https://help.usastaffing.gov/Apply/index.php? title=USA_Hire_System_Requirements) 6. Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found in your USAJOBS account under the "Track my Application" link for the corresponding application.
To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://usajobs.gov). There you will find a record of your application, the application status, and an option to Edit my application. This option will no longer be available once the announcement has closed.
To verify the status of your application both during and after the announcement open period, log into your USAJOBS account at https://www.usajobs.gov. On the Home page, scroll down and locate your job application. Once the job has been located, click the "Track this Application" link on the right under the application date. The page will refresh to display the Agency's Application Information page where you can scroll down and review any notifications the agency has sent you. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/
IMLS
200 Constitution Ave. NW
Suite N-3627
WASHINGTON, DC 20210
US
Next steps
Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online USA Hire Competency Based assessment. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Rehabilitation Act of 1973 as amended. Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.
Once the announcement has closed, a review of your resume and supporting documentation will be conducted to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You will receive another notification about the status of your application. If referred, you may be asked to conduct a structured interview.
We expect to make a job offer within 80 days after the closing date of the announcement. After making a tentative job offer, we will conduct a preliminary suitability/security background investigation to determine the date for entry on duty.
Positions Filled Statement: The Institute of Museum and Library Services has the flexibility to hire additional people beyond the number of vacancies listed in the "Locations" section from the pool of applicants to this announcement.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
To apply for this position, you must provide a complete Application Package which includes:
1. (Required): Your responses to the Occupational Questionnaire (This is completed automatically during the apply online process). 2. (Required): Your responses to the Online USA Hire Competency Based Assessments (Applicants will receive an email to complete the online questionnaire, if applicable). 3. (Required): Your resume showing relevant experience and dates (month/year) of employment and work schedule for each (e.g., part-time XX hours per week or fulltime) (cover letter optional). Please limit your resume to 2 pages and include only information that demonstrates you meet the eligibility for this position. 4 (Required): A copy of your most recent performance appraisal (current/former federal employees ONLY). 5. (Required,if you are a current or former Federal employee): the most recent copy of an SF-50, Notification of Personnel Action, showing title, series, grade, and full performance level (FPL). Please note your SF-50 must include your FPL in the remark section (e.g., appointment, reassignment, promotion actions). Please DO NOT submit award SF-50s. 6. (Required, if you are CTAP/ICTAP):
A copy of your Reduction In-Force (RIF) separation notice; OR notice of proposed removal for failure to relocate OR; notice of disability annuity termination or certification from your former agency that it cannot place you after your recovery from a work-related (OWCP) compensable injury; OR certification that you are eligible for Special Disability Retirement as a Former Military Reserve/National Guard Technician.
A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification letter of inability to place you through the Reemployed Priority Listing (RPL), etc.
A copy of your latest performance appraisal including your rating; and
Any documentation from your agency that shows your current promotion potential.
7. (Required, if applicable): DD-214, SF-15 Form and VA disability letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities'. Non-competitive appointment authority documentation, appraisal). 8. (Required, if you are applying as a Schedule (A) applicant): Schedule A letter from a physician, local, state or federal rehabilitation office citing your eligibility and job readiness under 5 CFR 213.3102 (u). 9. (Required, if you are applying as a Veterans Employment Opportunity Act): DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty under honorable conditions within 120 days. 10. (Required, if you are eligible under Certain Family Members Eligible under E.O. 12721): Your most recent non-award SF-50 and performance appraisal. 11. (Required, if you are eligible under Certain Military Spouses Eligible under E.O. 13473): Permanent Change of Station (PCS) orders, issued within the last 2 years, that lists you as authorized to accompany the Military member to the new duty permanent station; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage). 12. (Required, if you are eligible under Interchange Agreement with Other Merit Systems Eligible): Documentation of eligibility as listed in each individual interchange agreement.
NOTE: Please review the above list(s) to ensure you have included all necessary documents required for your application. Not every applicant will require the same documents, therefore it is the applicant's responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
Applicants will be deemed ineligible if supporting documentation is not submitted. If your materials are not received by the closing date, your application will be evaluated solely on the information available, and you may not receive full consideration or may be considered not eligible. Also, if you do not provide a valid email address, you may not be notified of the outcome of your application.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Please read the entire announcement and all the instructions before you begin an application.
To apply for this position, you must complete the initial online application, to include the USA Hire Competency Based Assessment and submission of the required documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration.
The application process is as follows: 1. To begin the application process, click the Apply Online button. 2. Answer the questions presented in the application and attach all necessary supporting documentation. 3. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. 4. After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder. 5. If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements (https://help.usastaffing.gov/Apply/index.php? title=USA_Hire_System_Requirements) 6. Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found in your USAJOBS account under the "Track my Application" link for the corresponding application.
To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://usajobs.gov). There you will find a record of your application, the application status, and an option to Edit my application. This option will no longer be available once the announcement has closed.
To verify the status of your application both during and after the announcement open period, log into your USAJOBS account at https://www.usajobs.gov. On the Home page, scroll down and locate your job application. Once the job has been located, click the "Track this Application" link on the right under the application date. The page will refresh to display the Agency's Application Information page where you can scroll down and review any notifications the agency has sent you. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/
IMLS
200 Constitution Ave. NW
Suite N-3627
WASHINGTON, DC 20210
US
Next steps
Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online USA Hire Competency Based assessment. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Rehabilitation Act of 1973 as amended. Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.
Once the announcement has closed, a review of your resume and supporting documentation will be conducted to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You will receive another notification about the status of your application. If referred, you may be asked to conduct a structured interview.
We expect to make a job offer within 80 days after the closing date of the announcement. After making a tentative job offer, we will conduct a preliminary suitability/security background investigation to determine the date for entry on duty.
Positions Filled Statement: The Institute of Museum and Library Services has the flexibility to hire additional people beyond the number of vacancies listed in the "Locations" section from the pool of applicants to this announcement.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
