The position of Program Manager will serve as the Chief of Staff (CoS) within the Savannah River Field Office (SRFO), Office of the Manager, responsible for facilitating the accomplishment of SRFO's mission by providing internal office support in a wide range of administrative management areas.
Summary
The position of Program Manager will serve as the Chief of Staff (CoS) within the Savannah River Field Office (SRFO), Office of the Manager, responsible for facilitating the accomplishment of SRFO's mission by providing internal office support in a wide range of administrative management areas.
The Chief of Staff manages assigned programs and functions which include, but are not limited to: awards, conference management, correspondence and suspense tracking (eDOCS), data calls, delegations, designations and MOU's, directives (RevCom), NNSA liaison with DOE and the Savannah River Plutonium Processing Facility (SRPPF), employee concerns, employee engagement, employee relations, event management, exit interviews, front office coverage, functions, knowledge preservation, lunch-n-learns, process improvement, staffing and workforce planning, management of administrative staff, technical editing, telework agreements, tour-of-duty tracking and tours of DOE/NNSA/SRFO Facilities.
Duties and responsibilities include:
Evaluating and monitoring administrative activities and making substantive recommendations for program improvements; ensuring effective use of office staff and recommending needed changes to enhance central support services; assisting operating managers in implementing actions designed to improve administrative operations or resources; providing expert advice and technical assistance to assistant managers and supervisors in a wide variety of areas; assisting and coordinating the preparation of budget obligation and expenditure schedules, special studies, and reports; and maintaining current information on the status of all operations and maintenance funds to identify actual or potential problem areas, trends, deficiency situations, areas of imbalance, or similar factors that could impact the effective management control of these funds.
Accomplishing assigned functions by working with the SRFO Manager and Deputy Manager, and other external stakeholders to communicate customer needs and expectations, providing timely and accurate information and status updates on deliverables and commitments, discussing overall priorities and functional manager support requirements, and discussing issues that are affecting the delivery of commitments in order to enlist the collective NNSA expertise, experience, and talent to work any issues that impact operations.
Recommending plans and participating in developing strategies for implementing short and long range planning for the SRF through the SRFO Operations Plan and the NNSA Strategic Plan, making recommendations on planning efforts that can be undertaken within existing resource levels and advising on the impact of efforts that require additional resources;
Leading and coordinating technical and management information systems to monitor all major programs under the direction of the Field Office and providing for efficient flow of administrative matters to and from the Field Office Manager along with facts/data from available sources or develops management control systems, information systems, and/or techniques and methods to be applied in analyzing, evaluating and making recommendations to improve the efficiency and effectiveness of internal management systems and/or Field Office organizational productivity.
Creating teams within SRFO to accomplish NNSA goals and projects and in conjunction with specific program managers, sets daily and long-term work assignments consistent with prioritized SRFO objectives. Leads team building principles within the office.
Serving as the Employee Concerns Program (ECP) Manager responsible for ensuring the prompt, independent, and confidential processing of employee concerns; conducting or overseeing investigations; maintaining direct access to the SRFO Manager for ECP matters; coordinating with legal, HR, safety, and other relevant organizations as needed; publicizing the ECP and employee rights; maintaining secure and accurate records; providing periodic reports and self-assessments; and protecting the confidentiality and rights of individuals reporting concerns.
Coordinating with the Office of Inspector General on issues of waste, fraud, and abuse, and process retaliation complaints, ensuring corrective actions are tracked and completed, and that the program operates independently from line management to maintain trust and objectivity in the handling of employee concerns.
Representing the Manager in meetings and conferences related to program activities, and acts for the Manager when so designated during the Manager/Deputy Manager's absence.
Must be able to obtain/maintain a Q level Security Clearance.
You must be a United States Citizen.
This employer participates in the e-Verify program.
Males must abide by Selective Service registration requirements.
Compliance with Homeland Security Presidential Directive (HSPD-12) governing personal identity which will require that you provide two forms of identification.
A two (2) year trial period may be required. Employees serving on a trial period may be terminated at any time during the trial period for performance, conduct, or business-related reasons in the interest of Federal service.
Please limit your resume to no more than two (2) pages. If more than two pages are submitted, only the first two pages will be reviewed to determine your eligibility and qualifications. Your full resume will be made available to the hiring manager if you are referred.
Trial periods are required for all excepted service employees. Trial periods served in the same position and agency with no break in service will satisfy the requirement.
Qualifications
A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower NNSA pay band level or GS grade level in the Federal Service, i.e., EN-03, NN/NQ-03 or GS-13. Specialized experience for this position is defined as performing administrative management support which includes coordinating, leading, and managing identified actions and/or issues and applying a consistent business management approach (tools, systems, and processes) across the organization; developing and formulating federal budget requests and justifications; and leading special projects.
Your application and resume should demonstrate that you possess the following competencies. Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the competencies. identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!
Administration and Management
Interpersonal Skills
Leadership
Planning and Evaluating
"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
You must meet all qualifications and eligibility requirements by the closing date of this announcement.
Education
Education may not be substituted for experience. Do not submit transcript, copies of degrees/diplomas or training certificates.
Additional information
Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website.
More than one selection may be made from this vacancy announcement.
All positions require successful completion of a background investigation.
All males born after December 31,1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register. If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.
A Recruitment/Relocation Incentive may be authorized for a highly qualified applicant in accordance with the Agency policy and applicable regulations.
In accordance with Executive Order 14170, applicants are encouraged to respond to the four short, free-response, essay questions in the questionnaire. Answers to these questions are not scored or rated. Your answers will be reviewed by the hiring manager and agency leadership if you are referred for selection consideration.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
The evaluation process consists of an online assessment, human resources review and subject matter expert review of your resume.
The Human Resources office will review your application package to determine your eligibility for applying under this job opportunity announcement.
Structured Resume Review: Subject matter experts (SMEs) will review your resume to determine your qualifications for this position based on the required specialized experience. Your resume should demonstrate how you meet all aspects of the specialized experience statement. SMEs will not review beyond the 2-page resume limit or additional information beyond your resume (e.g., links embedded in your resume will not be opened). This review will determine if you are referred to the hiring manager for further consideration. Applicants eliminated at this phase in the process will not receive further consideration. You must meet time-in-grade requirements and have at least a fully successful or equivalent performance rating to receive consideration.
If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible' or 'not qualified'.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
To apply for this position, you MUSTprovide a complete application package which includes:
ALL APPLICANTS:You must submit a resume supporting your specialized experience and responses to the online questionnaire.
Your two (2) page RESUME showing all relevant work experience (paid and unpaid) including: duties performed; full name and address of each employer; start and end dates (month/day/year); work schedule (part-time, full-time, number of hours if intermittent); and grade or salary.
Cover Letter, optional, expressing additional information not covered in your resume may not be considered.
For more information about what to include in your resume, please visit the USA Jobs Help Center by clicking here.
NNSA will accept a resume in the format of your choice (as an attached document or as a USAJOBS Resume Builder format). You will be notified at the time you click 'Apply Online' which type of resume is acceptable. It is important that you are complete and thorough in your resume. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.
Submit the following to support your eligibility to apply to this job announcement:
SF-50, "Notification of Personnel Action": To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility! Full position title; appointment type; occupational series; pay plan, grade, and step; tenure code; and service computation date (SCD).
If your current position SF-50 does not indicate you have competitive/excepted service status or does not reflect the pay plan and grade of the highest position you have held in the competitive/excepted service, in addition to your current SF-50, you must provide your previous SF-50s that provide the proof of competitive/excepted status and highest grade held on a permanent basis.
Performance Appraisals: Submit your two (2) most recent performance appraisals. Your performance appraisals and incentive awards will be given due consideration in the selection process based on their relation to the duties of the position and the consistency with which they may be considered in evaluating you against other applicants. If the performance appraisals are not available, please provide a written statement of explanation and upload as a separate document.
Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.
Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include submission of the required documentation specified in the Required Documents section. A complete application package must be submitted by 11:59 PM (ET) on the announcement closing date to receive consideration.The application process is as follows:
To begin the application process in USAJOBS, click the Apply Online button.
Answer the questions presented in the application and attach all required and supporting documentation.
You must click the Submit Application button prior to 11:59 pm (ET) on the announcement closing date.
You may update your application, including supporting documentation, at any time during the announcement open period by returning to your USAJOBS account, select Update Application: https://my.usajobs.gov/Account/Login. This option will no longer be available once the announcement has closed.
To verify the status of your application, during and after the announcement open period, log into your USAJOBS account; applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each application status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
If you need help with login.gov or USAJOBS (e.g., account access, Resume Builder) visit the USAJOBS Help Center: https://www.usajobs.gov/Help/
Employees or applicants may request Reasonable Accommodation (RA) for assistance, when applying or competing for a job or performing a job due to their medical condition or to exercise their religious beliefs. If you need reasonable accommodation in the application or selection process, please contact the Agency Contact listed on this vacancy announcement.
If you experience difficulty applying on USAJOBS, after clicking the Apply Online button, or you are experiencing a significant hardship hindering your ability to apply online, the Agency Contact listed in the announcement can assist you during normal business hours. If you receive any system error messages, take screenshots if possible, to aid technical support.
NNSA - Savannah River Field Office
24600 20th St SE
Kirtland AFB, NM 87117-5507
US
Next steps
Thank you for your interest in employment with DOE. We will notify you of your results once your application is reviewed.
Once your online application is submitted you will receive a confirmation notification by email. The status of your application will be updated in USAJOBS as it is evaluated.
You can check the status by logging into USAJOBS. You may also sign up to receive automatic emails anytime the status of your application changes by logging into your USAJobs Account and editing the Notification Settings.
You will be contacted directly if an interview is required.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
To apply for this position, you MUSTprovide a complete application package which includes:
ALL APPLICANTS:You must submit a resume supporting your specialized experience and responses to the online questionnaire.
Your two (2) page RESUME showing all relevant work experience (paid and unpaid) including: duties performed; full name and address of each employer; start and end dates (month/day/year); work schedule (part-time, full-time, number of hours if intermittent); and grade or salary.
Cover Letter, optional, expressing additional information not covered in your resume may not be considered.
For more information about what to include in your resume, please visit the USA Jobs Help Center by clicking here.
NNSA will accept a resume in the format of your choice (as an attached document or as a USAJOBS Resume Builder format). You will be notified at the time you click 'Apply Online' which type of resume is acceptable. It is important that you are complete and thorough in your resume. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.
Submit the following to support your eligibility to apply to this job announcement:
SF-50, "Notification of Personnel Action": To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility! Full position title; appointment type; occupational series; pay plan, grade, and step; tenure code; and service computation date (SCD).
If your current position SF-50 does not indicate you have competitive/excepted service status or does not reflect the pay plan and grade of the highest position you have held in the competitive/excepted service, in addition to your current SF-50, you must provide your previous SF-50s that provide the proof of competitive/excepted status and highest grade held on a permanent basis.
Performance Appraisals: Submit your two (2) most recent performance appraisals. Your performance appraisals and incentive awards will be given due consideration in the selection process based on their relation to the duties of the position and the consistency with which they may be considered in evaluating you against other applicants. If the performance appraisals are not available, please provide a written statement of explanation and upload as a separate document.
Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.
Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include submission of the required documentation specified in the Required Documents section. A complete application package must be submitted by 11:59 PM (ET) on the announcement closing date to receive consideration.The application process is as follows:
To begin the application process in USAJOBS, click the Apply Online button.
Answer the questions presented in the application and attach all required and supporting documentation.
You must click the Submit Application button prior to 11:59 pm (ET) on the announcement closing date.
You may update your application, including supporting documentation, at any time during the announcement open period by returning to your USAJOBS account, select Update Application: https://my.usajobs.gov/Account/Login. This option will no longer be available once the announcement has closed.
To verify the status of your application, during and after the announcement open period, log into your USAJOBS account; applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each application status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
If you need help with login.gov or USAJOBS (e.g., account access, Resume Builder) visit the USAJOBS Help Center: https://www.usajobs.gov/Help/
Employees or applicants may request Reasonable Accommodation (RA) for assistance, when applying or competing for a job or performing a job due to their medical condition or to exercise their religious beliefs. If you need reasonable accommodation in the application or selection process, please contact the Agency Contact listed on this vacancy announcement.
If you experience difficulty applying on USAJOBS, after clicking the Apply Online button, or you are experiencing a significant hardship hindering your ability to apply online, the Agency Contact listed in the announcement can assist you during normal business hours. If you receive any system error messages, take screenshots if possible, to aid technical support.
NNSA - Savannah River Field Office
24600 20th St SE
Kirtland AFB, NM 87117-5507
US
Next steps
Thank you for your interest in employment with DOE. We will notify you of your results once your application is reviewed.
Once your online application is submitted you will receive a confirmation notification by email. The status of your application will be updated in USAJOBS as it is evaluated.
You can check the status by logging into USAJOBS. You may also sign up to receive automatic emails anytime the status of your application changes by logging into your USAJobs Account and editing the Notification Settings.
You will be contacted directly if an interview is required.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
