These positions are located in the Department of Health and Human Services, Office of the Secretary offices and agencies headquartered in Washington, District of Columbia. This announcement may be used to fill multiple positions in multiple locations.
This announcement has an applicant limit of 50. Once the first 50 applicants have been reached, the announcement will no longer be available to apply.
Summary
These positions are located in the Department of Health and Human Services, Office of the Secretary offices and agencies headquartered in Washington, District of Columbia. This announcement may be used to fill multiple positions in multiple locations.
This announcement has an applicant limit of 50. Once the first 50 applicants have been reached, the announcement will no longer be available to apply.
This job will close when we have received 50 applications which may be sooner than the closing date. Learn more
Salary
$34,135 to - $55,736 per year
Pay scale & grade
GS 3 - 5
Location
Few vacancies in the following location:
Washington
Remote job
No
Telework eligible
No
Travel Required
Not required
Relocation expenses reimbursed
No
Appointment type
Internships - This position has a not-to-exceed (NTE) date of 09/30/2023. Managers will have the option to extend these appointments on a case-by-case basis. Extensions are not guaranteed and are held at the Agency's discretion.
Be currently enrolled or accepted for enrollment and seeking a degree (diploma, certificate, etc.) in an accredited college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution pursuing a qualifying degree or certificate on a full or half-time basis.
As a Student Trainee (Administrative), you will use your knowledge of and experience with Department of Health and Human Services, Office of the Secretary of Health and Human Services to optimize business results and customer experience by:
Administrative Support duties include but are not limited to receiving and recording administrative documents and financial actions or obligations, responding to inquiries concerning personnel, budget, travel, training, requisitions, and departmental programs. Performs a variety of administrative and technical duties in the area of administrative services and organizational management.
Budget Analyst duties include but are not limited to assisting with the identification of policy and operational issues; assisting in the development of new or modifying old policies, procedures, and guidance related to financial management and business operations; assisting with determining availability, purpose, and processes financial resources.
Human Resources duties include but are not limited to assisting Human Resources personnel with a collection and analyzing human resources date (e.g., demographics, best practices, personnel, projects, etc.) from a variety of sources to assist in creating briefing materials, talking points, presentations, and reports.
Management and Program Analyst duties include, but are not limited to conducting organizational studies and evaluations, assisting in design of systems and procedures, prepare operations and procedural reports, and assisting management in operating efficiently and effectively.
IT Specialist duties include but not limited to, completing simple, procedural portions of assignments pertaining to developing, delivering, or supporting IT systems and services. Receives training and performs developmental assignments designed to increase IT-related skill and knowledge. Helps senior specialists by performing routine, repetitive support tasks associated with Office activities and Initiatives.
Program Support duties include working with management and stakeholders in the development and implementation of new systems or programs; and assisting in the preparation of reports, positions papers, briefing materials, talking points, and presentations for senior leadership on programs.
Registered or exempt from Selective Service (www.sss.gov)
Suitable for federal employment
Proof of student status must be submitted with the application
All applicants must be in good academic standing
Students must provide official transcripts, if selected
Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. All information concerning qualifications is subject to investigation.
Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
All qualification requirements must be met by the closing date of the announcement.
Financial disclosure statement may be required.
One-year probationary period may be required.
Qualifications
WHAT WE ARE LOOKING FOR
Minimum Qualifications:
Be in good academic standing and maintain at least a 2.5 GPA (cumulative) for an undergraduate degree program orat least a 3.0 GPA in a professional master's degree program.
AND must also meet one of the following:
GS-3 Completion of 1 full academic year of post-high school study.
GS-4 Completion of 2 academic years of post-high school leading to an associate's degree.
GS-5 Completion of 4 academic years of post-high school leading to a bachelor's degree or equivalent degree.
An individual participating in the Student Trainee Program who otherwise meets the program requirements for conversion (i.e., work hours, satisfactory performance, educational requirements, training completed, etc.) may be converted to a position with an established career ladder, when that career ladder has been established in the announcement for which they were selected.
Documenting experience:
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.
Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.
In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.
Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.
1. Be currently enrolled or accepted for enrollment and seeking a degree (diploma, certificate, etc.) in an accredited college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution pursuing a qualifying degree or certificate on a full or half-time basis.
2) Maintain good academic standing of at least a 2.5 GPA (cumulative) for an undergraduate degree program and 3.0 GPA for a professional master's degree program.
NOTE: You MUST provide proof that you are currently enrolled or have been accepted for enrollment in the next academic term on a full-time or part-time basis.
Special Instructions for Foreign Education: If you are using education completed at foreign colleges or universities to meet qualification requirements, you must show that the education credentials have been evaluated by an accredited private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program. You must provide a copy of the letter containing the results of the equivalency evaluation with a course-by-course listing along with your application. Failure to provide such documentation, at the time of application, will result in loss of consideration. For more information, visit http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
Note: Applications can be accepted from students who expect to complete qualifying education within 9 months from the date of application. Education was completed successfully before the applicant can be appointed.
Additional information
THINGS YOU NEED TO KNOW
These positions are in the Excepted Service.
This position has a not-to-exceed (NTE) date of 09/30/2023. Managers will have the option to extend these appointments on a case-by-case basis. Extensions are not guaranteed and are held at the Agency's discretion.
IMPORTANT APPLICATION INFORMATION: It is anticipated that there will be significant interest in this announcement; as a result, this announcement will close at 11:59 PM on the date of receipt of the 50th application or at 11:59 PM on 04/03/2023, whichever comes first.
Incentives may be authorized; however, this is contingent upon multiple factors, including funds availability. If authorized, certain incentives may require you to sign a service agreement to remain in the Federal government for a period of up to 3 years. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Incentives may include the following: moving expenses, recruitment or relocation incentive; student loan repayment, superior qualifications appointment, creditable service for annual leave for prior non-federal work experience or prior uniformed military service, etc.
Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
In accordance with Executive Order 12564 of September 14, 1986, The Department of Health and Human Services (HHS) is A Drug-Free Federal Workplace. The use of illegal drugs, on or off duty, by Federal employees is inconsistent not only with the law-abiding behavior expected of all citizens, but also with the special trust placed in such employees as servants of the public.
Once the application process is complete, a review of the resume and supporting documentation will be made to determine if you meet the minimum qualifications for the position. Once the application process is complete, a review of the resume and supporting documentation will be made to determine if you meet the minimum qualifications for the position. Eligible and qualified applicants will be referred to the hiring manager in unranked order by preference status: (1) Preference eligible veterans having a compensable service-connected disability of 10% or more (CPS and CP); (2) Other preference eligibles (XP); (3) Applicants eligible for 5-point veteran's preference (TP); and those (4) Applicants not eligible for veteran's preference (NV). In addition, interviews may be conducted for this position.
CONVERSION REQUIREMENTS: Interns can be non-competitively converted to a permanent or term position within HHS upon successful completion of Pathways Program requirements. However, non-competitive conversion or placement in not guaranteed, which is based on various factors such as budget, organizational needs, student performance, education, etc. Eligibility for conversion to competitive service:
Complete at least 640 hours of work experience acquired through the Internship Program.
Complete the degree in an accredited college or university.
Meet OPM's qualification standards for the position to which the Intern will be converted.
Meet agency-specific requirements as specified in the Participant's Agreement, AND
Perform the job successfully as documented through performance evaluations, an/or completion of an Individual Development Plan (IDP).
All academic degrees or course work must be completed in an educational institution that has obtained accreditation from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet these criteria's, see www.ed.gov/.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Submission of a resume alone IS NOT a complete application. You must provide a complete online Application Package which includes:
Your Resume: You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume. Your resume must clearly articulate how your skills and experiences align to the criteria defined in the qualifications section of this announcement and it must support your responses to the assessment questionnaire. For each position you must describe your duties, accomplishments, related skills, and responsibilities. Your resume must also include the day, month, and year that you began and ended for each position held. Full-time employment will be assumed unless otherwise stated on your resume. Part-time employment will be prorated in crediting experience. Not providing this information may result in the lowering of your assessment score or an ineligible rating. For resume writing guidance, please visit the USAJobs Resource Center or view their video tutorial. For Most Effective Resumes Tips visit: https://help.usajobs.gov/index.php/Most_Effective_Resumes.
Discharged Veterans: If you are claiming 5 point preference, you must submit a copy of your DD Form 214, Certificate of Release or Discharge from the armed forces that supports dates of service and discharge status; if claiming 10 point preference, an application for 10-Point Veterans Preference (SF-15) and an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference.
Active Duty Members: Under the VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011, if claiming 5 point preference, submit written documentation from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted with your application package.
Education. Transcripts are required: an unofficial copy of your transcript and/or letter from an education institute stating that you have meet all degree requirements; is sufficient with the application. Transcripts must show the institution name and individual's name. All education must have been successfully completed and obtained from an accredited school, college, or university. Foreign education must be evaluated by an approved organization. For additional information, refer to the U.S. Department of Education website at www.ed.gov. All transcripts must be in English or include an English translation.
APPLICATON MATERIALS MUST BE RECEIVED BY 11:59 pm (EASTERN TIME) ON 04/03/2023. Application materials will not be accepted after the closing date of this announcement.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.
1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
2. Click the Submit My Answers button to submit your application package.
3. It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
4. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
5. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
The complete Application Package must be submitted by 11:59 PM (EST) on the closing date of this announcement.
By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed. After making a tentative job offer, we will conduct a suitability/security background investigation.
Assistant Secretary for Administration
200 Independence Ave SW
Washington, DC 20201
US
Next steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The best qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 45 days of the closing date of this announcement.
You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).
You will be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Submission of a resume alone IS NOT a complete application. You must provide a complete online Application Package which includes:
Your Resume: You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume. Your resume must clearly articulate how your skills and experiences align to the criteria defined in the qualifications section of this announcement and it must support your responses to the assessment questionnaire. For each position you must describe your duties, accomplishments, related skills, and responsibilities. Your resume must also include the day, month, and year that you began and ended for each position held. Full-time employment will be assumed unless otherwise stated on your resume. Part-time employment will be prorated in crediting experience. Not providing this information may result in the lowering of your assessment score or an ineligible rating. For resume writing guidance, please visit the USAJobs Resource Center or view their video tutorial. For Most Effective Resumes Tips visit: https://help.usajobs.gov/index.php/Most_Effective_Resumes.
Discharged Veterans: If you are claiming 5 point preference, you must submit a copy of your DD Form 214, Certificate of Release or Discharge from the armed forces that supports dates of service and discharge status; if claiming 10 point preference, an application for 10-Point Veterans Preference (SF-15) and an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference.
Active Duty Members: Under the VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011, if claiming 5 point preference, submit written documentation from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted with your application package.
Education. Transcripts are required: an unofficial copy of your transcript and/or letter from an education institute stating that you have meet all degree requirements; is sufficient with the application. Transcripts must show the institution name and individual's name. All education must have been successfully completed and obtained from an accredited school, college, or university. Foreign education must be evaluated by an approved organization. For additional information, refer to the U.S. Department of Education website at www.ed.gov. All transcripts must be in English or include an English translation.
APPLICATON MATERIALS MUST BE RECEIVED BY 11:59 pm (EASTERN TIME) ON 04/03/2023. Application materials will not be accepted after the closing date of this announcement.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.
1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
2. Click the Submit My Answers button to submit your application package.
3. It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
4. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
5. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
The complete Application Package must be submitted by 11:59 PM (EST) on the closing date of this announcement.
By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed. After making a tentative job offer, we will conduct a suitability/security background investigation.
Assistant Secretary for Administration
200 Independence Ave SW
Washington, DC 20201
US
Next steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The best qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 45 days of the closing date of this announcement.
You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).
You will be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
