This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/645470600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
The Administrative Assistant will report to the Executive Director - TI. This position is located in the Inspector General Criminal Investigator Academy (IGCIA) also known as the "Academy" located on the Federal Law Enforcement Training Center (FLETC), Brunswick, Georgia. The incumbent for this position will be under the daily and operational supervision and oversight of the IGCIA Academy Director.
Learn more about this agency03/30/2022 to 04/12/2022
$54,727 - $86,074 per year
GS 9 - 11
1 vacancy in the following location:
Yes—as determined by the agency policy.
Occasional travel - You may be expected to travel for this position.
No
Permanent
Full-time
Competitive
11
No
No
DEST-11423432-22-RH
645470600
Federal employees who meet the definition of a "surplus" or "displaced" employee.
Current or former competitive service federal employees.
Certain current or former term or temporary federal employees of a land or base management agency.
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Family members of a federal employee or uniformed service member who is or was, working overseas.
U.S. Citizens, CTAP, ICTAP and Status Candidates (Merit Promotion, Land Management, and VEOA Eligibles) and Non-Competitive Authority Eligibles
The incumbent performs administrative support services to facilitate the work of the office and overall organization. Such duties include but are not limited to direct support for training program set up, assist, or assign to author training notifications and distribute via GovDelivery, assist with maintaining/developing the class portals with logistical and class materials, assist with maintaining class information and forms via Smartsheet. Demonstrates considerable independence in planning time and assisting the program managers and use assigned resource to accomplish projects/programs/activities. Ensures all prerequisite training, enrollment and pre course forms are completed in a timely manner. Consults with Director or program manager to identify training needs and translate them into training opportunities, and/or training plans. Typical assignments may include compiling, tracking, and analyzing data to ensure compliance with policies and procedures; providing guidance, identifying, analyzing, and recommending solutions for complex/difficult problems; and recommending improvements to systems and processes. Collaborates with the Director and program manager to develop comprehensive training material. The incumbent will coordinate travel for the Academy; mail functions involving mail-processing operations related to the prompt and systematic flow of material between the originators and ultimate receivers; produce a variety of correspondence, reports and documents based on research, program knowledge and professional skill in use of equipment and systems; preparing recurring and special reports; managing the Academy Director's calendar.
Reviews Academy documents, analyzes data, and summarizes information for the Academy Director. Maintains an automated tracking system to ensure that responses to action items and correspondence are prepared in accordance with established deadlines. Assists in the development of procedures for the Academy's correspondence, including action memo's, official correspondence, etc., that require the signature of the Academy Director or other authorized staff. Handles request for information and resolves or assists in resolving a variety of issues generated by Academy staff.
Assists with collection of data used in a variety of management studies that involve the Academy's efficiencies, budget, organizational functions, training workload, mission changes, training realignments, and other topics as directed. Assists with assignment of resources and proper resources utilization. Prepares charts, graphs, and narrative information used in the analysis and evaluation of training resource assignments as directed. Attends meetings and prepares reports and or minutes of the proceedings.
Assists with travel authorizations and vouchers. Processes voucher and submits to financial servicing vendor. Performs duties as Academy office manager and property custodian. Ensures supplies are stocked, ensure that accountable and non-accountable assets are accounted for, and records maintained.
Perform other duties as assigned.
You must meet experience required to be eligible for this position. You may not substitute education for experience.
Background Investigation: To ensure the accomplishment of our mission, CIGIE requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation for suitability as a condition of placement into this position. This will include a credit check after a tentative job offer is given, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. Continued employment is contingent upon favorable adjudication of periodic reinvestigations.
Transfer Requirement for CSRS: To be eligible for secondary coverage, an employee must:- Transfer without a break in service exceeding 3 days directly from a primary position to a secondary position; AND - Be continuously employed in a secondary position since moving from a primary position; except a break in employment in secondary positions that begins with an involuntary separation (not for cause) and/or voluntary breaks in service that began prior to January 20, 1988.
Transfer Requirement for FERS: To be eligible for secondary coverage, an employee must:- Transfer without a break in service exceeding 3 days directly from a primary position to a secondary position; AND - Have completed 3 years of service in a primary position, including any such service during which no FERS deductions were withheld; AND - Be continuously employed in a secondary position since moving from a rigorous position; except a break in employment in secondary positions that begins with an involuntary separation (not for cause).
The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.
Active Duty Service Members-- You must submit a statement of discharge/certification of release or an official written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions no later than 120 days from the date the certification is signed. Enlisted Record Briefs and military identification do NOT qualify as official documentation.
Although veteran preference points are not assigned under category rating procedures, veteran preference eligibles are listed ahead of non-veterans within each category for which they are qualified. In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest quality category (i.e. Best Qualified).
Note: Multiple selections may be made from this announcement.
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated in accordance with Office of Personnel Management's (OPM) Delegated Examining Procedures using category rating. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. Your application will then be placed in one of three categories:
Best Qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position;
Well Qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job;
Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors.
Names of all candidates in the best qualified category will be sent to the hiring official for employment consideration (unless a sufficient number of qualified veterans are found - in which only those names will be initially certified). Candidates within the best qualified category who are eligible for veteran preference will receive selection priority over non-veteran preference eligibles.
Candidates who apply under Competitive Merit Promotion procedures will undergo a quality review to determine if they are highly qualified based on the content of their resume and their responses to the questionnaire. Best qualified candidates will be referred if all required supporting documentation has been provided.
Candidates who apply under Noncompetitive Merit Promotion procedures will undergo a quality review to determine if they are minimally qualified based on the content of their resume and their responses to the questionnaire. Qualified candidates will be referred if all required supporting documentation has been provided.
You will be evaluated on the following competencies:
The following documents are required and must be submitted by 11:59 PM (EST) on 04/12/2022.
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position: You must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below. To receive consideration, the complete application package must be submitted by 11:59 PM (EST) on 04/12/2022. WE DO NOT ACCEPT HARD-COPY OR E-MAIL APPLICATION PACKAGES.
Once the Occupational Questionnaire is received you will receive acknowledgement that your submission was successful. If you are among the most qualified candidates and your name is referred to the hiring official, you may be contacted directly for a possible interview. You will be notified of the status of your Application Package at the time candidates are referred for consideration, and when the selection process is complete.
This announcement may be used to fill additional positions if identical vacancies occur within 90 days of the issue date of the referral certificate.
Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.
Note: Multiple selections may be made from this announcement.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/645470600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
Learn more about
CIGIE serves the community of Inspectors General through its mission to address integrity, economy, and effectiveness issues that transcend individual Government agencies; and increase the professionalism and effectiveness of personnel by developing policies, standards, and approaches to aid in the establishment of a well-trained and highly skilled workforce in the offices of the Inspectors General. CIGIE is an independent entity established within the U.S. executive branch by the Inspector General Reform Act of 2008 to address integrity, economy and effectiveness issues that transcend individual Government agencies and aid in the establishment of a professional well trained and highly skilled workforce in the Offices of Inspector Generals.