The FRTIB is looking for a highly qualified and motivated individual to serve as a Records and Information Management Specialist.
This Job Opportunity Announcement (JOA) may be used to fill other Records and Information Management Specialist, GS-0308-14 positions within the FRTIB in the same geographical location with the same qualifications and specialized experience.
Summary
The FRTIB is looking for a highly qualified and motivated individual to serve as a Records and Information Management Specialist.
This Job Opportunity Announcement (JOA) may be used to fill other Records and Information Management Specialist, GS-0308-14 positions within the FRTIB in the same geographical location with the same qualifications and specialized experience.
Status candidates and non-competitive eligibles; Current federal employees who hold or held a non-temporary career or career-conditional appointment; Persons eligible for reinstatement; Persons eligible for non-competitive appointment under special hiring authorities; Veterans' preference eligibles or veterans who have been separated from the Armed Forces under honorable conditions after substantially completing at least 3 consecutive years of active duty; Military Spouses
Use state-of-the-art information technology techniques and modern business management practices to manage Agency records.
Work with the Office of Chief Technology Officer (CTO) to build records management functionality into the Agency enterprise architecture.
Formulates and oversees the implementation of Agency policy and guidance for recordkeeping in accordance with the Agency's strategic plan; Congressional mandates for all electronic and non-electronic records; National Records and Archives Administration (NARA) regulations; and information management standards.
Interacts with the National Archives and Records Administration (NARA) Information Security Oversight Office (ISOO) on matters related to the day to-day operations of FRTIB's CUI Program, including policy development, training efforts, Agency self-inspection program, information technology changes and other programmatic elements.
Provides technical expertise and recommendations to all levels of the Agency on all aspects of records management functions, policies, and requirements; the adequacy of documentation and the creation and management of Agency records; and current or projected operational requirements, issues, legislation, and regulatory matters.
Manages the Electronic Records Management Program, Email Management Program, Controlled Unclassified Information Program, and SharePoint Online content.
Serves as Contracting Officer Representative (COR).
All qualification requirements must be met by 04/28/2025. Your application package will not be considered if it is missing any of the required documents listed under the "Required Documents" tab. Failure to submit required documentation will impact your eligibility for this position. If you have any concerns or questions regarding required documents, please contact FRTIB Operations (contact information is noted below in this announcement) prior to the closing date of this announcement.
Probationary Period. One-year probationary period may be required.
Selective Service. If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.
Background Suitability Investigation. Continued employment is contingent upon satisfactory completion of a background investigation and the granting of a federal suitability or security clearance. If selected, you may be offered tentative employment until the background investigation has been fully adjudicated.
Applicants who have held a General Schedule (GS) position within the last 52 weeks must meet the Time-in-Grade Requirement, which is 52 weeks of federal service at the next lower grade, GS-13.
Qualifications
Specialized Experience:
Applicants must have at least one year of full-time specialized work experience comparable in scope and responsibility to the next lower level (equivalent to the GS-13) in the federal government.
Specialized experience is defined as: Demonstrated technical expertise using advanced knowledge of electronic records management systems and technologies to manage records in accordance with National Archives Records Administration (NARA) regulations and policy. Knowledge of the Controlled Unclassified Information (CUI) program to develop and implement policy and procedures in accordance with NARA Information Security Oversight Office (ISOO) to ensure compliance with federal regulations. Knowledge of SharePoint Online (SPO) and Microsoft Exchange Online to effectively manage Agency information content.
*Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Specialized experience must meet 52 weeks equivalent to the next lower grade level. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Education
Education may not be substituted for experience for this series and grade combination.
Additional information
The FRTIB offers wonderful benefits and work/life-balance flexibilities to help empower and reflect respect for our employees. Our comprehensive benefits package includes paid time off*, life insurance, health benefits, and participation in the federal retirement system. We offer, as applicable, flexible work hours, annual and sick leave, transit and childcare subsidies, free and confidential employee assistance and occupational health referral services, free on-site fitness center, and off-site fitness membership reimbursement.
The FRTIB offices are conveniently located within a few blocks of the Union Station metro station. In addition, private parking is available in the building at the posted daily and monthly rates.
Relocation expenses are not authorized for this position; however, other recruitment incentives may be authorized.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Special selection priority consideration will be given under the Career Transition Assistance program (CTAP) and the Interagency Career Transition Assistance Program (ICTAP) to well-qualified surplus or displaced candidates within the local commuting area.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
You will be evaluated for this job based on how well you meet the above qualifications.
Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.
If you are best qualified, you may be referred to the hiring manager for consideration and may be called for an interview. Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the overall selection process.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Technology Application: The ability to use technology tools and resources to accomplish tasks.
Strategic Thinking: Formulates effective strategies consistent with the business and competitive strategy of the organization in a global economy; examines policy issues and strategic planning with a long term perspective; determines objectives and set priorities; anticipates potential threats or opportunities.
Planning and Evaluating: The ability to set objectives, develop strategies, and assess outcomes.
Program Management: Planning, executing, and overseeing projects to achieve specific goals within constraints.
Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal
laws, regulations, and guidance.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Please be advised, the following documents are required even if you are already a current federal employee or employee of the FRTIB:
1. Resume Your resume, or other written form you choose to describe your job-related experiences are used to verify your qualifications. It is important that your resume reflects the duties and responsibilities under each position you have held with each employer. In describing your experience, please be clear and specific. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/YYYY; and total number of hours worked per week). If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified, and you will no longer be considered for this position. To assist you with sending a complete resume, use the "What-to-Include" checklist on the USAJOBS Help Center.
2. Responses to the occupational questionnaire.
3. You must submit supporting documents verifying your eligibility to apply to this vacancy, selection priority eligibility, or any preference eligibility along with your application package. Omitting these documents may result in no preference being adjudicated for you. These documents may include, but are not limited to:
SF-50 If you are a current or former federal employee, you must submit a SF-50 showing the highest grade level held in the position for which you are using to qualify. Your SF-50 must also include the Position Title and Series, Step, Salary, Tenure, Position Occupied, and promotion potential (if applicable) to verify your status and eligibility. If you are unable to provide your most recent SF-50, you should submit a written statement explaining why it was not obtainable. This explanation should include your Position Title and Series, Step, Salary, Tenure, Position Occupied, and promotion potential. Failure to submit the required SF50 document or statement of explanation will result in an ineligible rating under merit promotion procedures.
Veteran's documentation
DD-214 - If you are claiming Veterans' Preference, provide a copy of your DD-214 (Member Copy 4) Certificate of Release or Discharge from Active Duty, or other equivalent documentation to prove your entitlement and to verify your type of discharge. Failure to provide this information may result in your application not receiving preference.
VA Letter and SF-15 - If you are claiming Veterans' Preference based on a Compensable Disability, Widow or Spouse Entitlement, or as a Purple Heart recipient, you must submit your DD-214 or other proof of entitlement as described above; and SF-15, and the required proof of disability, i.e., Department of Veterans Affairs letter dated 1991 or later. Failure to provide this documentation may result in your application not receiving preference. (Please see veteran eligibility documentation for more information on veterans' preference in federal hiring).
Veterans Employment Opportunities Act (VEOA) documentation, if applicable. For more information, please go to https://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx.
Preference eligible documentation. If claiming 10-point preference you must submit the final VA letter including percentage (please do not include letter from VA noting specific private medical information), as well as the DD-214 Member Copy 4. The SF-15 will be requested if selected.
ICTAP documentation. RIF separation notice along with your last performance rating or appraisal.
Schedule A documentation. A qualifying letter from a doctor's or vocational rehabilitation office indicating you are eligible for hire under the Schedule A hiring authority.
4. A copy of your most recent performance appraisal/evaluation which you have received in the last 3 years. If you do not have a current performance appraisal you must submit a statement as to why it is not available, and if your performance was at an acceptable level. In this explanation you should include your final rating. Failure to submit your current Performance Appraisal or a written statement explaining why it was not obtainable you will be deemed ineligible from further consideration.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
You must apply through the USAJOBS online job application system. It is your responsibility to ensure the complete application package is submitted by 11:59 PM (EST) on 04/28/2025 to receive consideration.
FRTIB will only consider the last copy of the document uploaded/faxed when determining your eligibility and qualifications. For example, if you upload/fax two or more resumes only the last resume uploaded/faxed and submitted will be considered.
Note to applicants: To expedite the application review, please ONLY submit the documentation that is requested in the announcement. Do not submit:
Diplomas of any type (NOTE: A diploma certifies completion of a course of study. A transcript is record of courses taken and grades achieved.)
Letters of recommendation, reference, or congratulations, etc.
Any documents with a picture of the applicant
Awards documentation, including SF-50's for awards
This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.
Veterans Employment Opportunities Act (VEOA): To be eligible for a VEOA appointment, the veterans must 1) be a preference eligible; or 2) be a veteran separated after 3 or more years of continuous active service performed under honorable conditions. In addition, you must submit the supporting documents listed under the required documents section of this announcement. (Note: Veteran's preference does not apply under Merit Promotion procedures. View VEOA information on Feds Hire Vets.)
Interagency Career Transition Assistance Program (ICTAP). The ICTAP provides eligible displaced federal competitive service employees with selection priority over other candidates for competitive service vacancies. If you have never worked for the federal government, you are not ICTAP eligible. View information about ICTAP eligibility on OPM's Career Transition Resources website. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if this vacancy is within your ICTAP eligibility, you apply under the instructions in this announcement, and you are found Well Qualified for this vacancy. Well Qualified means you must meet all the minimum qualification standards listed above and be assessed and assigned the rating of at least 85% to receive special selection priority. Well Qualified is further defined as possessing the Basic Qualifications and meeting the specialized experience noted above.
You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Information about ICTAP eligibility is on OPM's Career Transition website.
Paper applications and information sent by mail will not be accepted.
Federal Retirement Thrift Investment Board
Office of Resource Management
77 K Street NE
Washington, DC 20002
US
Next steps
Once your application package is received you will receive an acknowledgement email that your submission was successful. If your final rating places you among the top candidates, your application will be referred to the selecting official for further review. If your name is referred to the selecting official, you may be contacted directly by the office for an interview. You may also check the status of your application through your USAJOBS profile.
When the entire vacancy announcement process has been completed you will receive notice via email (or by mail if no email address was provided during the application process). Please allow at least 4-6 weeks after the vacancy has closed to inquire about the status of your application.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Please be advised, the following documents are required even if you are already a current federal employee or employee of the FRTIB:
1. Resume Your resume, or other written form you choose to describe your job-related experiences are used to verify your qualifications. It is important that your resume reflects the duties and responsibilities under each position you have held with each employer. In describing your experience, please be clear and specific. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/YYYY; and total number of hours worked per week). If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified, and you will no longer be considered for this position. To assist you with sending a complete resume, use the "What-to-Include" checklist on the USAJOBS Help Center.
2. Responses to the occupational questionnaire.
3. You must submit supporting documents verifying your eligibility to apply to this vacancy, selection priority eligibility, or any preference eligibility along with your application package. Omitting these documents may result in no preference being adjudicated for you. These documents may include, but are not limited to:
SF-50 If you are a current or former federal employee, you must submit a SF-50 showing the highest grade level held in the position for which you are using to qualify. Your SF-50 must also include the Position Title and Series, Step, Salary, Tenure, Position Occupied, and promotion potential (if applicable) to verify your status and eligibility. If you are unable to provide your most recent SF-50, you should submit a written statement explaining why it was not obtainable. This explanation should include your Position Title and Series, Step, Salary, Tenure, Position Occupied, and promotion potential. Failure to submit the required SF50 document or statement of explanation will result in an ineligible rating under merit promotion procedures.
Veteran's documentation
DD-214 - If you are claiming Veterans' Preference, provide a copy of your DD-214 (Member Copy 4) Certificate of Release or Discharge from Active Duty, or other equivalent documentation to prove your entitlement and to verify your type of discharge. Failure to provide this information may result in your application not receiving preference.
VA Letter and SF-15 - If you are claiming Veterans' Preference based on a Compensable Disability, Widow or Spouse Entitlement, or as a Purple Heart recipient, you must submit your DD-214 or other proof of entitlement as described above; and SF-15, and the required proof of disability, i.e., Department of Veterans Affairs letter dated 1991 or later. Failure to provide this documentation may result in your application not receiving preference. (Please see veteran eligibility documentation for more information on veterans' preference in federal hiring).
Veterans Employment Opportunities Act (VEOA) documentation, if applicable. For more information, please go to https://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx.
Preference eligible documentation. If claiming 10-point preference you must submit the final VA letter including percentage (please do not include letter from VA noting specific private medical information), as well as the DD-214 Member Copy 4. The SF-15 will be requested if selected.
ICTAP documentation. RIF separation notice along with your last performance rating or appraisal.
Schedule A documentation. A qualifying letter from a doctor's or vocational rehabilitation office indicating you are eligible for hire under the Schedule A hiring authority.
4. A copy of your most recent performance appraisal/evaluation which you have received in the last 3 years. If you do not have a current performance appraisal you must submit a statement as to why it is not available, and if your performance was at an acceptable level. In this explanation you should include your final rating. Failure to submit your current Performance Appraisal or a written statement explaining why it was not obtainable you will be deemed ineligible from further consideration.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
You must apply through the USAJOBS online job application system. It is your responsibility to ensure the complete application package is submitted by 11:59 PM (EST) on 04/28/2025 to receive consideration.
FRTIB will only consider the last copy of the document uploaded/faxed when determining your eligibility and qualifications. For example, if you upload/fax two or more resumes only the last resume uploaded/faxed and submitted will be considered.
Note to applicants: To expedite the application review, please ONLY submit the documentation that is requested in the announcement. Do not submit:
Diplomas of any type (NOTE: A diploma certifies completion of a course of study. A transcript is record of courses taken and grades achieved.)
Letters of recommendation, reference, or congratulations, etc.
Any documents with a picture of the applicant
Awards documentation, including SF-50's for awards
This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.
Veterans Employment Opportunities Act (VEOA): To be eligible for a VEOA appointment, the veterans must 1) be a preference eligible; or 2) be a veteran separated after 3 or more years of continuous active service performed under honorable conditions. In addition, you must submit the supporting documents listed under the required documents section of this announcement. (Note: Veteran's preference does not apply under Merit Promotion procedures. View VEOA information on Feds Hire Vets.)
Interagency Career Transition Assistance Program (ICTAP). The ICTAP provides eligible displaced federal competitive service employees with selection priority over other candidates for competitive service vacancies. If you have never worked for the federal government, you are not ICTAP eligible. View information about ICTAP eligibility on OPM's Career Transition Resources website. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if this vacancy is within your ICTAP eligibility, you apply under the instructions in this announcement, and you are found Well Qualified for this vacancy. Well Qualified means you must meet all the minimum qualification standards listed above and be assessed and assigned the rating of at least 85% to receive special selection priority. Well Qualified is further defined as possessing the Basic Qualifications and meeting the specialized experience noted above.
You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Information about ICTAP eligibility is on OPM's Career Transition website.
Paper applications and information sent by mail will not be accepted.
Federal Retirement Thrift Investment Board
Office of Resource Management
77 K Street NE
Washington, DC 20002
US
Next steps
Once your application package is received you will receive an acknowledgement email that your submission was successful. If your final rating places you among the top candidates, your application will be referred to the selecting official for further review. If your name is referred to the selecting official, you may be contacted directly by the office for an interview. You may also check the status of your application through your USAJOBS profile.
When the entire vacancy announcement process has been completed you will receive notice via email (or by mail if no email address was provided during the application process). Please allow at least 4-6 weeks after the vacancy has closed to inquire about the status of your application.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
