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Contract Specialist

Department of Labor
Office of the Assistant Secretary for Administration and Management
Office of the Senior Procurement Executive

Summary

The Office of the Assistant Secretary for Administration and Management (OASAM) provide the infrastructure and support that enables the U.S. Department of Labor to perform its mission. OASAM provides leadership and support for information technology, human resources management, procurement, business operations, safety and health, space management, civil rights, emergency management, security, budget, and performance.

Overview

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Accepting applications
This job will close when we have received 75 applications which may be sooner than the closing date. Learn more
Location
1 vacancy in the following location:
Work site options
Telework eligible
Yes—The selectee will report to an assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position.
Remote job
No
Relocation expenses reimbursed
No
Salary
$78,972 - $114,413 per year

Advertised salary reflects a pay range for available locations. Upon selection, salary will be set with the selectee's assigned duty location.

Pay scale & grade
GS 11
Promotion potential
12
Pay scale and grade determines the salary of the job.
Work schedule
Full-time
Travel Required
Not required
Appointment type
Permanent
Occupations and job series
Supervisory status
No
Federal service type
This job is in the Competitive Service
Represented by a union
Yes
Drug test
No
Security clearance
Not Required
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Jobs require a background check and some require a security clearance. The type depends on the job.
Background check type
Financial disclosure required
Yes
Some jobs require financial disclosure to identify conflicts of interests.
Announcement number
DH-26-CHI-OSPE-13037619-JLU
Control number
880887800

This job is open to

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Clarification from the agency

This position is being filled through Direct Hire Authority and is open to all U.S. Citizens and ICTAP/CTAP eligibles in the local commuting area.

Duties

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Available offices for this position are located in Washington DC; Atlanta, GA; Boston, MA; New York City, NY; Chicago, IL; Dallas, TX; and Philadelphia, PA. The advertised salary reflects the pay range for the above locations. Upon selection, the salary will be set in accordance with the selectee's assigned duty location. The selectee(s) will report to their assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position.

The GS-11 Contract Specialist is responsible for contracting actions within contracting divisions, actively engaged in all phases and activities related to the procurement process. Duties include, but are not limited to the following:

  • Perform the full range of pre/post-award functions using primarily negotiation procedures for procurements for complex service contracts that are highly specialized, new or innovative, where guidelines are normally not directly applicable.
  • Responsible for providing and coordinating activities for all pre/post award functions for the acquisition of supplies and services critical to the mission of the Department; actively participates in all phases of the acquisition process.
  • Receive requisitions and determine the appropriate method of procurement; draft determinations and findings; aid in the preparation of justifications and approvals for sole source actions; assemble solicitation documents; conduct market research to determine the availability of products and services.
  • Select the type of contract to solicit based on factors such as potential for price competition, ability to establish a realistic price through price analysis, ability to realistically estimate cost, complexity of the requirement, and urgency of the requirement.
  • Use judgment and ingenuity in interpreting the intent of broad or conflicting guidelines and precedents, developing applications to specific areas of work when guidance is inadequate to deal with the problem at hand. Identify problems and bring to the attention of the supervisor and provides feedback on special and on-going projects and assignments, as necessary.
  • Use initiative, creativity, and judgment in selecting areas for review, interpreting data, and studying trends and patterns in the business environment, including forecasting price trends and economic factors that may affect a given acquisition,
  • Make decisions based on analysis of alternatives, adaptation or modification of procedures, or resolution of incomplete or conflicting technical, program, or contractor data.
  • Discuss and analyze complex procurement issues, resolve disagreements between competing interests, and persuade others of the proper course of action for resolving problems.
  • Has contacts with a wide variety of high-level DOL employees and contractor personnel, including program management, contracting, audit, technical, and legal staff within various government agencies, to discuss and analyze complex procurement issues.
  • Meet frequently with business management, accounting, and technical personnel from private industry in a structured environment to negotiate procurements of extensive services and/or construction projects.
  • Negotiate complex issues in contacts with lateral and higher-level personnel within the government and with representatives of industry, working to resolve disagreements between competing interests and persuade others of the proper course of action.
  • Prepare contract award documents, These documents include formal contracts, BPAs, Task Orders, Delivery Orders, and Purchase Orders. Prepare Negotiations Memorandums; Award Decision Memorandums; Price Fair and Reasonableness Determination; Preliminary Notice to Exercise a Contract.
  • Draft determinations and findings, and aids in the preparation of justifications and approvals for sole source actions.
  • Assemble solicitation documents, Request for Proposals; Request for Quotes; Combined Synopsis /Solicitation; and conducts market research to determine the availability of products and services.

Requirements

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Conditions of employment

  • Must be at least 16 years old.
  • Must be a U.S. Citizen.
  • Candidate required to obtain the necessary security/investigation level.
  • Requires a probationary period if the requirement has not been met.
  • Subject to financial disclosure requirements.
  • Must obtain a Federal Acquisition in Contracting Certification (FAC-C) Professional certification within one year. Failure to obtain/maintain this certification may be grounds for dismissal.
  • FAC-C certified professionals must complete 80 CLP hours in each 2 year period to maintain certification.

Qualifications

You must meet the Basic Education Requirements (the individual occupation requirement, IOR) AND the Specialized Experience to qualify for the Contract Specialist position, as described below. Please read these requirements carefully.

Basic Education requirement:
A 4-year course of study leading to a bachelor's degree with a major in any field;
OR
At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy a GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at the GS-12. This includes positions at other agencies and promotions up through grade 12. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver.

Specialized Experience requirement: In addition to the basic requirement, to qualify for this position you must have at least 52 week of specialized experience equivalent to the GS-9 which is the next lower grade level of the normal line of progression of this position in the Federal government. Specialized experience is experience that is related to the work of this position and has provided you with the competencies required for successful job performance. Examples of qualifying specialized experience for the GS-11 Contract Specialist includes the following (applicants must meet all to be considered qualified):

  • Experience working with acquisition regulations, contract law, and procedures applicable to acquisition and contract administration including change orders, supplemental agreements, terminations, claims, and close out of contracts.
  • Experience working with various types of contracts, including firm-fixed price, firm-fixed price with economic price adjustments, and cost reimbursement; and contract methods to include simplified acquisitions, sealed bidding, negotiations, cost sharing, multiple awards, commercial items and special provisions.
  • Experience with contract administration principles and practices sufficient to monitor contractor performance and compliance with all terms and conditions of the contract.
  • Experience with negotiation techniques sufficient to negotiate prices, terms and conditions, contract modifications and settlements.
  • Proficiency using an electronic Contract Writing and Management System and ability to fully solicit, award, and administer contracts.

OR
3 full academic years of progressively higher graduate education OR Ph.D. or equivalent doctoral degree in one or a combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
OR
You may qualify on a combination of education and experience. To combine education and experience, the total percentage of experience at the required grade level compared to the requirement, as well as the percentage of completed education compared to the requirement must equal at least 100 percent. Only graduate level education (in the required areas) in excess of the first 18 semester hours (27 quarter hours) may be combined to be considered for qualifying education.

Education

Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service.

If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position.

Click Evaluation of Foreign Education for more information.

Additional information

This position is being filled through the Direct Hire Authority. Traditional rating and ranking of applications does NOT apply. Veterans' preference does not apply.

The mission of the Department of Labor (DOL) is to protect the welfare of workers and job seekers, improve working conditions, expand high-quality employment opportunities, and assure work-related benefits and rights for all workers.

Refer to these links for more information: GENERAL INFORMATION, REASONABLE ACCOMMODATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES

As a condition of employment, all personnel must undergo a background investigation for access to DOL facilities, systems, information and/or classified materials before they can enter on duty: BACKGROUND INVESTIGATION

This position is inside the bargaining unit. If the duty location is within the Washington, D.C. metropolitan area, the position will be included in the Local 12, AFGE bargaining unit. If the duty location is outside the Washington, D.C. metropolitan area, the position will be included in the NCFLL bargaining unit.

Click here for Career Ladder Promotion Information

Non-Supervisory Financial Disclosure: This position is subject to the confidential financial disclosure requirements of the Ethics in Government Act of 1978 (P.L. 95-521). Therefore, if selected, you will be required to complete a Confidential Financial Disclosure Report (OGE Form 450) to determine if a conflict or an appearance of a conflict exists between your financial interest(s) and your prospective position with DOL. This information will be required annually.

Click here for Telework Position Information. This is not a remote work position. The selectee will report to an assigned DOL office location on a regular basis and is eligible for participation in telework as determined by management in accordance with DOL policy.

Based on agency needs, additional positions may be filled using this vacancy.

The Fair Chance Act (FCA) prohibits Federal agencies from requesting an applicant's criminal history information before the agency makes a conditional offer of employment. If you believe a DOL employee has violated your rights under the FCA, you may file a complaint of the alleged violation following our agency's complaint process Guidelines for Reporting Violations of the Fair Chance Act.Note: The FCA does not apply to some positions specified under the Act, such as law enforcement or national security positions.

All Department of Labor employees are subject to the provisions of the Drug-Free Workplace Program under Executive Order 12564 and Public Law 100-71.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants meeting the eligibility and minimum qualification requirements will be referred to the selecting official. Rating/ranking and veterans' preference does not apply to this position.

You may preview application questions for this vacancy here: https://apply.usastaffing.gov/ViewQuestionnaire/13037619

The information you provide may be verified by a review of your paid, unpaid, volunteer, as it demonstrates the competencies or skills required for the position to be filled. Your evaluation may include an interview, reference checks, or other assessment conducted by HR specialists, subject matter experts, or panel members and may include other assessment tools (ex. interview, structured interview, written test, work sample, etc.).


SME Resume Panel Review



Subject Matter Experts (SMEs) will review your resume to assess your technical qualifications based on the competencies listed below. Applicants who meet the required qualifications will advance to the next stage of the hiring process.

For each below competency, SME(s) will provide a rating of 0-Not Applicable, 1-Awareness, 2-Basic, 3-Intermediate, 4-Advanced, or 5-Expert based on the content of your resume.

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:

  • Contracting/Procurement
  • Oral Communication
  • Problem Solving
  • Writing


Under the authority of direct hire recruitment, evaluation factors are a tool to gauge one's proficiency in relevant competencies, but will not be used to determine who will be referred to the hiring manager for consideration. All candidates who have provided a complete application, and meet the minimum qualification requirements will be referred for consideration.

Click here for Evaluation details.

INFORMATION FOR ICTAP/CTAP ELIGIBLE(S) ONLY: If you are eligible for special priority selection under ICTAP/CTAP, you must meet the basic and minimum qualification requirements for this position to receive consideration. Be sure to review the eligibility questions to reflect that you are applying as an ICTAP or CTAP eligible and submit supporting documentation.

Office of the Assistant Secretary for Administration and Management

Begin a challenging career with the U.S. Department of Labor (DOL), and you will help shape the workforce of tomorrow. DOL offers rewarding opportunities to contribute to a noble mission; to serve and protect American workers, prepare them for new and better jobs, and to ensure the safety and fairness of American workplaces.

The Department of Labor values its customers. Every DOL employee is responsible for delivering good customer service through accurate, courteous, efficient, and effective transactions.

The Department of Labor does not make unfavorable hiring decisions on the basis of an applicant's previous or current unemployment, or the fact that an applicant has experienced financial difficulty through no fault of his/her own and has undertaken good faith efforts to meet his/her financial obligations. Consideration is given to financial status in relation to appointments only where required by law, regulation, or Executive Order.

Applicants with disabilities can contact the vacancy point of contact listed on the job vacancy announcement to request reasonable accommodations needed for the application process.

Agency contact information

Jodine Uppole
Phone
202-693-1000 X12825
Email
uppole.jodine.l@dol.gov
Address
Office of the Assistant Secretary for Administration and Management
200 Constitution Avenue NW
Washington, DC 20210
US

Visit our careers page

Learn more about what it's like to work at Office of the Assistant Secretary for Administration and Management, what the agency does, and about the types of careers this agency offers.

https://www.dol.gov/agencies/oasam/centers-offices/office-of-the-senior-procurement-executive

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