Clarification from the agency

This position is open to all current Department of Energy (including employees of BPA, WAPA, SEPA, SWPA, NNSA) federal employees on a career or career-conditional appointment in the competitive service.

As a Supervisory Correspondence Management Specialist, you will:

• Serve as a supervisor with a staff of analysts who perform work in assigned areas of the Office of the Executive Secretariat, Correspondence Management Group.
• Oversee and direct day-to-day activities of the Correspondence Management Group.
• Provide technical direction, guidance, and advice to all team members engaged in specialized work.
• Plan, direct, and implement services and activities relating to document management.
• Employe quality management practices to promote continuous improvement throughout the organization.
• Conduct analytical studies and/or projects related to incoming correspondence, document management, prepare reports and make recommendations.
• Employ quality management practices to promote continuous improvement throughout the organization including identifying customer and stakeholder expectations; and incorporating learning and continuous improvement into management systems.

Conditions of employment

• You must be a United States Citizen.
• This employer participates in the e-Verify program.
• If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System or are exempt from having to do so under the Selective Service Law. See www.sss.gov.
• If selected, you may be required to complete a one year probationary period.
• If selected, your appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• This position is not remote, the selectee will be expected to report to the duty station(s) listed. If selected, military spouses, veteran caregivers, and spouses of foreign service employees may be eligible for applicable workplace flexibilities.
• This position does not support 100% remote work. You will be required to report physically to the official reporting worksite as specified by the supervisor. Situation telework may be available due to agency's policy.
• You may be required to travel up to 10% of the time.
• This position is a Testing Designated Position (TDP) subject to applicant testing and random drug testing. Applicants who are tentatively selected for appointments to this position will participate in drug urinalysis testing.
• This position has been designated as Critical-Sensitive, High Risk and requires a security clearance at the Q level. The incumbent is required to obtain and maintain this clearance; failure to do so may result in separation from the federal service.
• This position is not included in a Bargaining Unit.
• First-time supervisors will be required to serve a 1-year probationary period.
• New supervisors are required to complete 80 hours of supervisory training, of which 40 hours must be completed during your first year as a supervisor.
• In accordance with Executive Order 14170, applicants are encouraged to respond to the four short, free responses, essay questions in the questionnaire. Answers to these questions are not scored or rated.
• Your answers to the essay questions will be reviewed by the hiring manager and agency leadership if you are referred for selection consideration.

Qualifications

SPECIALIZED EXPERIENCE REQUIREMENTS: A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level GS-12 in the Federal service. Specialized experience for this position is defined as meeting 4 of 5 of the following:

1. Reviewing, analyzing, and assigning incoming unclassified and classified documents papers and correspondence addressed to and for the signature of DOE senior leadership to ensure standard operating procedures are followed and assignments are accurate.
2. Utilizing a web-based document management system that supports document and correspondence management.
3. Providing guidance to internal and external customers by reviewing documents and correspondence to ensure accuracy of assignments, action requested, and timely due dates for responses in support of the Department's mission.
4. Assessing the effectiveness of incoming document management processes and procedures to identify areas for streamlining and improvement.
5. Serving as a primary point of contact or liaison for organization staff on headquarters security policies and procedures.

Education cannot be substituted for specialized experience at the GS-13 grade level.

"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Limit your resume to no more than two (2) pages. If more than two pages are submitted, only the first two pages will be reviewed to determine your eligibility and qualifications. Your full resume will be made available to the hiring manager if you are referred.

Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration.

You must meet all qualifications and eligibility requirements by the closing date of this announcement.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement, as demonstrated in your application and your responses to all assessments required for this position. Overstating your qualifications and/or experience in your application or cheating on the assessment may result in removal from consideration. Responses to assessments must be prepared solely by the applicant. The use of artificial intelligence (AI) tools (e.g., ChatGPT, Gemini, CoPilot) to draft, edit, or generate responses is strictly prohibited and may result in removal from consideration.

Your application will be assessed based on your responses to an online job knowledge assessment. For applicants applying under Merit Promotion or VEOA procedures, your score on this assessment will determine if you are considered a 'best qualified' candidate. The online job knowledge assessment primarily consists of multiple-choice questions designed to evaluate your understanding of key concepts relevant to this position.

Your application and resume should demonstrate that you possess the following competencies. Do not provide a separate narrative written statement. Rather, you must describe in your resume how your past work experience demonstrates that you possess the competencies identified below. Use specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position.

• Accountability
• Administration and Management
• Leadership
• Planning and Evaluating
• Written Communication

Non-competitive Procedures: If you are applying under a non-competitive or special hiring authority, you will still be required to complete the assessment. However, you will not be evaluated against the rating and ranking criteria. Your resume and supporting documentation will be used to determine if you are minimally qualified for this job. Veterans' Preference will be applied when required by the hiring authority (e.g., VRA, Schedule A).
Federal employees must meet time-in-grade requirements and current employees must have at least a fully successful or equivalent performance rating to receive consideration.

All qualified Non-competitive applicants and the best qualified Merit Promotion and VEOA applicants will be referred to the hiring manager for consideration.

Career Transition Assistance Programs: To receive selection priority for this position, you must: 1) meet the eligibility criteria; and 2) be rated "well-qualified", which is defined as having a score of 85 or better.

Shared Certificates: The Department of Energy shares lists of applicants among its internal Departmental Elements and organizations. You may be referred for consideration to other DOE Hiring Managers throughout the Department for more than one position based on this application. By applying to this announcement, you understand your application materials may be shared with multiple Hiring Mangers throughout DOE. If additional positions are filled from this announcement conditions of employment may differ. You will be notified if you are referred for additional positions.

You must meet all qualifications and eligibility requirements by the closing date ( 03/12/2026) of this announcement.

To preview the Assessment Questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/12900507.