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Administrative Officer

Department of Defense
Washington Headquarters Services
Office of Military Commissions

Summary

This position is located in the Office of Military Commissions (OMC), which was established by the Secretary of Defense in 2002 and deals with the trial of enemy combatants who violate the laws of war. This position is part of OMC at the trial location at Naval Station Guantanamo Bay, Cuba (NSGB) which provides operational planning, administrative, information technology, security and logistical operational support for OMC commission/trial operations,

Overview

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Accepting applications
Open & closing dates
12/16/2025 to 12/22/2025
Salary
$90,025 to - $117,034 per year
Pay scale & grade
GS 13
Location
1 vacancy in the following location:
Guantanamo Bay, Cuba
Remote job
No
Telework eligible
No
Travel Required
Not required
Relocation expenses reimbursed
Yes—You may qualify for reimbursement of relocation expenses in accordance with agency policy.
Appointment type
Term - 4 years (This is a Term Appointment Not to Exceed 30-SEP-2030, but may be extended up to a total of 8 years in one year increments.)
Work schedule
Full-time
Service
Competitive
Promotion potential
None
Job family (Series)
Supervisory status
Yes
Security clearance
Sensitive Compartmented Information
Drug test
Yes
Position sensitivity and risk
Special-Sensitive (SS)/High Risk
Trust determination process
Financial disclosure
No
Bargaining unit status
No
Announcement number
DE-12831370-26-KG
Control number
852521100

This job is open to

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The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Career transition (CTAP, ICTAP, RPL)

Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.

Veterans

Veterans of the U.S. Armed Forces or a spouse, widow, widower or parent of a veteran, who may be eligible for derived preference

Military spouses

Military spouses of active duty service members or whose spouse is 100 percent disabled or died on active duty.

Duties

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Incumbent typical work assignments may include the following:

  • Conducts research on personnel actions unique to Guantanamo Bay/overseas environment and coordinates resolution with personnel staff.
  • Determines program goals and develops plans for the organization jointly with supervisory chain.
  • Determines program emphasis and operating guidelines, and understands and communicates branch policies and priorities throughout the organization.
  • Manages organizational changes or changes to structure and content of the program and branch directed.
  • Assists the OMC Component Records Managing Officer (CRMO) with the Records Management Program through the analysis and review of document procedures.
OCONUS Information:
  • U.S. citizens overseas under ordinarily resident status are not eligible for appointment under the Status of Forces Agreement.
  • Current DoD competitive service employees may be entitled to statutory return rights to their former position for up to 5 years if selected for this position.
  • Locality pay does not apply in the overseas area.
  • If an employee brings a child to an overseas location and that child is entitled to attend a DoD school on a space required basis in accordance with DoDEA Regulation 1342.13, the DoDEA and the Military Department responsible for providing related services will ensure that the child, if eligible for special education, receives a free appropriate public education, including related services pursuant to DoDI 1342.12 and DoDM 1342.12.
  • If an employee brings an infant or toddler (up to 3 years of age) to an overseas location, and that infant or toddler, but for the child's age, is entitled to attend the DoDEA on a space-required basis in accordance with DoDEA Regulation 1342.13, then the Military Department responsible for EIS will provide the infant or toddler with the required EIS in accordance with the eligibility criteria consistent with DoDI 1342.12 and DoDM 1342.12.
  • Employees (and family members) who require medical or dental care in the overseas location will be responsible for obtaining and paying for such care. Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only.
  • Pay retention may be offered to successful applicants for positions at overseas locations. For this provision to apply to employees already overseas, the selected individual would have to require a permanent change of station move and would have to be selected as a result of a recruitment effort that had been extended outside of the overseas command involved.
  • For positions in a foreign country, that country's laws or international agreements may have a direct impact on the ability of an employee's same sex domestic partner or spouse to accompany the employee and receive certain benefits. If you believe you may be affected by these laws and agreements, you should familiarize yourself with relevant information before applying for or accepting this position.
  • Selectees may receive certain foreign area benefits such as: Living Quarters Allowance (LQA) or government quarters, home leave, etc. Selectees will have their eligibility for foreign area benefits determined at the time of hire in accordance with Department of State Standardized Regulation (DSSR) and DoDI 1400.25 volume 1250. https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V1250.pdf
  • When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit https://www.gsa.gov/cdnstatic/FTR%20Bulletin%2018_05%20Relocation%20Allowances_0.pdf for more information.

Requirements

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Conditions of employment

  • U.S. Citizenship is required
  • Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/Home/Registration)
  • May be required to successfully complete a probationary/trial period
  • Must be determined suitable for federal employment
  • Required to participate in the direct deposit program
  • This position is subject to pre-employment and random drug testing
  • Selections from this notice are subject to provisions of the DOD Priority Placement Program for displaced employees.
  • The incumbent may be required to work other than normal duty hours, which may include evenings, weekends, and/or holidays and/or overtime
  • The incumbent must be able to obtain and maintain a Top Secret security clearance with Sensitive Compartmented Information (SCI). A Special Background Investigation (SBI) is required with favorable adjudication by a determining authority.
  • This position is authorized a 10% post differential rate.
  • Home Leave authorized in accordance with regulatory requirements.
  • PCS expenses may be authorized in accordance with regulatory requirements.
  • This position requires a 24-month Service Agreement.

Qualifications

In order to qualify for this position, you must meet the requirements described below.

https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/administrative-officer-series-0341/

You may qualify at the GS-13 level, if you fulfill the following qualification requirement:

One year of specialized experience equivalent to the GS-12 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your ability with: 1) Managing the day-to-day administrative support and operations functions such as human resources, logistics, and travel; 2) Establishing internal procedures to manage deadlines, status reports and/or directives; 3) Applying the policies, procedures, guidelines, laws, and regulations of administrative functions (i.e., facilities, human resources, logistics, and travel) to develop policies; And 4) Leading teams of Administrative professionals.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience.

Your resume may not exceed two (2) pages. For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the duration of your creditable experience for qualification requirements, you will be removed from consideration.

Read more about what should I include in my federal resume at https://help.usajobs.gov/faq/application/documents/resume/what-to-include

ACTIVE DUTY SERVICE MEMBERS: Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, as part of their application package, a "certification" of active service in lieu of a DD-214, indicating the service member is otherwise eligible and will be discharged or released within 120 days from the date of submission.. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. This "certification" must include your rank, dates of active duty service, type of discharge and character of service (i.e. honorable), and date any terminal leave will begin. It must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters. Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible". Members may be appointed before the effective date of their military retirement/separation if they are on terminal leave.

DOD PPP candidates using Application-Based Procedures:

Military Reserve (MR) and National Guard (NG) Technicians PPP Eligible: MR and NG technicians PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist (DD-3145-3) to verify your eligibility for Military Reserve and National Guard Technician preference.

Military Reserve (MR) and National Guard (NG) Technicians Receiving Disability Retirement PPP Eligible: MR and NG technicians receiving disability retirement PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist (DD-3145-2) to verify your eligibility for Military Reserve and National Guard Technician Disability preference.

Retained Grade PPP Eligible: Retained Grade PPP applicants, must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Retained Grade PPP Self-Certification Checklist (DD-3145-1) to verify your eligibility for Retained Grade preference.

All qualifications requirements must be met by the closing date of this announcement and clearly documented in your resume.

Additional vacancies may be filled by this announcement.

Education

This job does not have an education qualification requirement.

Additional information

Probationary Periods: As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

  • your performance and conduct;
  • the needs and interests of the agency;
  • whether your continued employment would advance organizational goals of the agency or the Government; and
  • whether your continued employment would advance the efficiency of the Federal service

Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Interagency Career Transition Assistance Program (ICTAP): This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your ICTAP eligibility.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing an online application, you may request an alternative application. Please send an email to the following address for information on how to obtain an alternative application: whs.job.application.assistance@mail.mil
Reemployed Annuitants: Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. /www.esd.whs.mil/DD/DoD-Issuances/140025/

Current or Former Political Appointees: Agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office.

Nepotism: Under the provisions of 5 USC 3110, an individual may not be appointed into a position if the position is under the supervisory chain of command of a relative.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Category Rating: Once the application process is complete, your eligibility and qualifications will be evaluated based on your application materials (e.g., resume, supporting documents). If after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

Qualified candidates will be assigned to one of the following quality categories: The category assignment is a measure of the degree in which your background matches the competencies required for this position.

  • Qualified = Meets the minimum experience requirements described in the "Qualifications" section of this announcement.
  • Well Qualified = Meets the minimum experience requirements described in the "Qualifications" section of this announcement and demonstrates proficiency in the Critical Competencies listed above.
  • Best Qualified = Meets the minimum experience requirements described in the "Qualifications" section of this announcement and excels in the Critical Competencies listed above.

You will be assessed on the following competencies:
  • Administrative Management - Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
  • Correspondence Management - Demonstrates proficiency in developing and managing processes in compliance with law and organizational policy in the following areas: Freedom of Information Act, records management, directives and issuances management, workflow management and automated data systems for workflow management and correspondence control, and the Privacy Act.
  • Security Management - Applies knowledge of policies, procedures, and requirements established under appropriate authorities to protect information from unauthorized disclosure.
  • Office Management - Performs implementation, evaluation, and maintenance of the processes of work within an office or organization, in order to maintain and improve efficiency and productivity.

The Category Rating Process does not add veterans' preference points or apply the "rule of three" but protects the rights of Veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).

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