The Maintenance Supervisor is responsible for the maintenance of office complexes, laboratories, machine and automotive shops, dormitories, telescope buildings, and other ancillary structures at FLWO that are a 24 hour, 365 day/year operation; and the infrastructure associated with a remote site location including the mountain road and water storage systems. The incumbent will be a working supervisor who will also perform the duties of a maintenance mechanic for these facilities.
Summary
The Maintenance Supervisor is responsible for the maintenance of office complexes, laboratories, machine and automotive shops, dormitories, telescope buildings, and other ancillary structures at FLWO that are a 24 hour, 365 day/year operation; and the infrastructure associated with a remote site location including the mountain road and water storage systems. The incumbent will be a working supervisor who will also perform the duties of a maintenance mechanic for these facilities.
This Merit Promotion position is open to Current Federal Employees and Former Federal Employees with permanent status or reinstatement eligibility. Individuals who are eligible for a special appointing authority may also apply such as Individuals with Disabilities (Schedule A), former Peace Corps, AmeriCorps, and Vista volunteers; certain Military Spouses, or individuals eligible under various programs for Veterans (VRA, VEOA, 30% disabled).
Planning--Plans daily, weekly, and monthly work schedules and sequence of operations for assigned positions. Establishes deadlines and priorities on the basis of general work schedules, methods and policies established by the FLWO Site Director, availability of resources such as equipment, materials, and tools, and best practices in preventative maintenance. Determines equipment, supplies, and maintenance routines required. Assures that material is ordered and delivered to work sites so as not to delay work. Redirects resources to overcome problems such as equipment failure, material delays, unplanned absences, or unexpected high priority work. Adjusts plans, assignments, and methods as necessary to accomplish the work safely, effectively, and economically. Coordinates work with scientific and technical staff of the telescopes to prevent schedule and resources conflicts.
Work Direction--Assigns work to individuals and provides technical direction and help on difficult work processes. Observes work in progress to anticipate and resolve problems, reassigns personnel within group supervised, and coordinates work among workers to maintain progress to meet schedules. Creates a culture of safety for staff by ensuring and all Smithsonian safety policies and procedures are understood, implemented, and observed. Inspects completed work for quality and meeting work order requirements. Reports potential or actual work delays to the supervisor.
Administration--Supports and explains management programs to subordinates. Sets performance standards and completes formal performance ratings. Advises and counsels workers on improving their performance and explains new work techniques. Investigates grievances and complaints and resolves them informally when appropriate. Notifies supervisor of serious or unresolvable issues and initiates proposals for formal disciplinary action as needed. Identifies training needs and arranges training. Supports recruitment to fill vacancies. Schedules and approves leave.
Personally performs trades work to maintain and repair interior and exterior facilities both on the mountain and at the base camp including plumbing, painting, and electrical, welding and roofing. Coordinates deliveries and shipments to and from the mountain and the removal of trash and debris. Maintains building maintenance database and operates mountain water system. Perform various planning tasks for routine work orders, major remodeling and construction projects, and various dedicated events, such as preparing commencement facilities: design work methods, schedule work, prepare cost and materials estimates, procure needed materials, and the like.
Operates heavy equipment such as graders, loaders, and snow plows to keep the mountain road open to traffic. Performs minor vehicle maintenance. Leads the snow plow crew.
Monitor maintenance expenditures and manage maintenance supply inventory and ensure that budget guidelines are met. Assist in preparing and managing the maintenance budget, optimizing resource allocation and cost-effectiveness.
Helps scientific projects and supports visiting scientific staff as needed.
Work is performed in awkward positions, on ladders and scaffolds, and will handle objects weighing up to 100 pounds. He/she may be required to move heavy objects greater than 40 pounds with assistance.
Males born after 12/31/59 must be registered with Selective Service
Pass Pre and Post-employment Background Investigation
May need to complete a Probationary Period
Maintain a Bank Account for Direct Deposit/Electronic Transfer
May be required to serve an 18-month supervisory probationary period.
May be required to work weekend and nights
The incumbent must possess a valid, Class A Commercial Driver’s License (CDL) (Vehicle Combination with GVWR 26,001 lbs., or more)
Some tasks may require the use of a respirator and the incumbent must agree to annual respirator fit testing and training as well as an annual physical.
Qualifications
Your overall experience and training must indicate that you have the minimum knowledge, skills, abilities needed to perform the duties of this position. There is no substitution of education for experience for this position. Qualification requirements must be met by the closing date of the announcement.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your resume will be used to evaluate your experience, education, and/or training that address the competencies below:
• Ability to perform the work without more than normal supervision (screen-out).
If an applicant meets the screen-out element, the following Job Elements will be evaluated:
Ability to lead or supervise.
Knowledge of the equipment assembly, installation, and materials used in performing general maintenance and repair work in the areas of carpentry, plumbing, electrical and painting.
Knowledge of the technical practices of trade work (theoretical, precise, artistic).
Ability to interpret instructions, specifications, and blueprints.
Ability to operate and perform maintenance on a variety of vehicles.
BASIS OF RATING: Once the announcement closes, your application will be automatically evaluated and rated by the system and a Human Resources Specialist. To determine if you are qualified for this job, a review of your application and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required of this position. If, after the Human Resources Specialist reviews your resume and/or supporting documentation, a determination is made that the score you have received is not a true reflection of your qualifications and/or experience, your score can and will be adjusted to more accurately reflect the information you provided that support your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.
Veterans Employment Opportunities Act (VEOA): If you are applying for a VEOA appointment, you must be a veteran and must be honorably separated and either a preference eligible or have substantially completed 3 or more years of active service. ("Active Service" under this law means active duty in a uniformed service and includes full-time training duty, annual training duty, full-time National Guard duty, and attendance, while in the active service, at a school designated as a service school by law or by the Secretary concerned.) A veteran who is released under honorable conditions shortly before completing a 3-year tour is also eligible
Noncompetitive Appointment Authorities: The following links contain information on the eligibility requirements to be considered under a noncompetitive appointing authority:
Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience.
Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Your application package should include the following documents:
Resume - Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. If you want to receive full credit for relevant experience your resume MUST contain the job title (including the occupational series and grade if it is Federal), duties, starting and ending dates (month and year), hours worked per week, and salary.
USAJOBS has guidance on how to ensure that you submit a complete resume: If you have not written a Federal resume before, you may watch this Resume Writing Tutorial video on the USAJOBS YouTube channel, or read through a helpful Resume Writing FAQ article on the USAJOBS Help Site to learn what details you should, and should not, include in your resume. If any of the above information is not included in your resume we may not be able to fully credit you for your experience.
Current and former employees MUST submit a copy of their Standard Form (SF)-50, “Notice of Personnel Action,” that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position title, series, grade, step, salary, type of service (competitive or excepted in block 34), and tenure (1 or 2 in block 24). Please provide a SF-50 that shows the length of time you have been in your current/highest grade level. Examples of appropriate SF50s include: Appointments, Reassignments, Within-grade/range increases or Promotion actions. NOTE: Pay adjustments and award SF-50s do not include the length of time in your current position, therefore, they are NOT acceptable SF-50’s on their own. You may need to provide more than one SF-50.
Proof of U.S. accreditation for foreign study, if applicable.
All current federal employees must submit a copy of their most recent performance appraisal.
Proof of Veteran's Preference - DD214 (Member 4 Copy) if you are requesting a special appointment authority, such as VRA or VEOA
Proof of severe disability if you are requesting special placement consideration.
Proof of eligibility for a military spouse appointment, such as a permanent change station military order.
Proof of eligibility for any other special appointing authority not specifically mentioned here.
MUST submit a copy of your valid driver's license with Class A CDL endorsement.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Click on the "Apply Online" button on the upper right side of the page. Please Note:
You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.
SMITHSONIAN
Human Resources
60 Garden Street
Mail Stop 17
Cambridge, Massachusetts 02138
United States
Next steps
You will receive an e-mail to acknowledge that your application has been received. Please be aware that the confirmation e-mail could reside in your "junk" or "bulk" mail folder depending on your filters. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" e-mailing vacancy.info@si.edu; or by contacting the Office of Human Resources Representative listed.
Additional Information:
Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.
Note: This statement does not imply nor guarantee an incentive will be offered and paid.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Your application package should include the following documents:
Resume - Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. If you want to receive full credit for relevant experience your resume MUST contain the job title (including the occupational series and grade if it is Federal), duties, starting and ending dates (month and year), hours worked per week, and salary.
USAJOBS has guidance on how to ensure that you submit a complete resume: If you have not written a Federal resume before, you may watch this Resume Writing Tutorial video on the USAJOBS YouTube channel, or read through a helpful Resume Writing FAQ article on the USAJOBS Help Site to learn what details you should, and should not, include in your resume. If any of the above information is not included in your resume we may not be able to fully credit you for your experience.
Current and former employees MUST submit a copy of their Standard Form (SF)-50, “Notice of Personnel Action,” that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position title, series, grade, step, salary, type of service (competitive or excepted in block 34), and tenure (1 or 2 in block 24). Please provide a SF-50 that shows the length of time you have been in your current/highest grade level. Examples of appropriate SF50s include: Appointments, Reassignments, Within-grade/range increases or Promotion actions. NOTE: Pay adjustments and award SF-50s do not include the length of time in your current position, therefore, they are NOT acceptable SF-50’s on their own. You may need to provide more than one SF-50.
Proof of U.S. accreditation for foreign study, if applicable.
All current federal employees must submit a copy of their most recent performance appraisal.
Proof of Veteran's Preference - DD214 (Member 4 Copy) if you are requesting a special appointment authority, such as VRA or VEOA
Proof of severe disability if you are requesting special placement consideration.
Proof of eligibility for a military spouse appointment, such as a permanent change station military order.
Proof of eligibility for any other special appointing authority not specifically mentioned here.
MUST submit a copy of your valid driver's license with Class A CDL endorsement.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Click on the "Apply Online" button on the upper right side of the page. Please Note:
You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.
SMITHSONIAN
Human Resources
60 Garden Street
Mail Stop 17
Cambridge, Massachusetts 02138
United States
Next steps
You will receive an e-mail to acknowledge that your application has been received. Please be aware that the confirmation e-mail could reside in your "junk" or "bulk" mail folder depending on your filters. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" e-mailing vacancy.info@si.edu; or by contacting the Office of Human Resources Representative listed.
Additional Information:
Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.
Note: This statement does not imply nor guarantee an incentive will be offered and paid.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
