The employee will serve as the Office of General Counsel (OGC) primary Contracting Officer's Representative (COR) performing pre-award/evaluation/contract oversight activities on the bulk of OGC's contracts and advising other OGC CORs/contract oversight personnel on contract administration matters. Also serves as OGC's budget liaison performing budget request/formulation/reprogramming/tracking activities in concert with, and in response to, the Office of Budget and Financial Management (OBFM).
Summary
The employee will serve as the Office of General Counsel (OGC) primary Contracting Officer's Representative (COR) performing pre-award/evaluation/contract oversight activities on the bulk of OGC's contracts and advising other OGC CORs/contract oversight personnel on contract administration matters. Also serves as OGC's budget liaison performing budget request/formulation/reprogramming/tracking activities in concert with, and in response to, the Office of Budget and Financial Management (OBFM).
The employee plans and supports contractor oversight and contractor management activities and serves as the COR in OGC in support of assigned contracts and/or interagency agreements (IAAs). A typical portfolio will include OGC's outside counsel/legal services contracts administered on a level-of-effort basis (i.e., Time-and-Materials/Labor-Hour), which requires the greatest amount of contract oversight. For contracts that have another OGC COR assigned, the incumbent may provide secondary oversight assistance (e.g., review of invoices, review of contract terms in consultation with an FHFA Contracting Officer).
The incumbent will primarily perform COR duties (75%) with budget liaison duties (25%) rounding out the incumbent's day-to-day responsibilities.
Major Duties & Responsibilities
The Senior Management Analyst (Contract & Budget Liaison) duties listed below are at the EL-13 level. Depending on the grade level selected, the incumbent will perform the following duties with varying levels of supervision and difficulty:
Advises program offices and staff on the development of requirements and other materials for the issuance of RFPs and other pre-award contract activities.
Supports managers and program office staff on the awarding of contracts, including technical review panels and other contract award activities.
Serves as an ongoing Contracting Officer's Representative (COR) for complex service contracts.
Approves invoices as a COR for a contract with a complex pricing arrangement, such as labor-hour or time-and materials.
Maintains COR files and other administrative tasks related to the management of federal contracts.
Supports management in addressing performance issues with contractors or contract staff.
Completes contractor performance evaluations and closed out a variety of contracts and contract types.
Supports the modification of ongoing contracts as a COR to better meet the needs of a program office.
Serves as a COR or invoice approver for Interagency Agreements (IAAs).
Works closely with staff at all levels (executive to entry-level) to establish strong productive working relationships.
Serves as a liaison between a contracting officer and program office staff.
Builds strong relationships with staff involved in an Agency's budget formulation and contracting operations to advance the needs of a program office.
Represents the needs of a program office in the development of budgets or contract documents.
Coordinates the budget formulation and request process for an agency program office.
Serves as a key contact for the administration and execution of a program offices' budget.
Uses tracking mechanisms to monitor and report upon the execution of a program office's budget.
Assists program office leadership in making reallocations or other changes to a program office budget.
Provides data to budget offices on information such as accrual estimates or other budget needs.
Status Candidates (Merit Promotion and VEOA Eligibles) and those eligible for other hiring authorities.
SF 50's are required with the exception of current FHFA employees. Please include one showing your tenure and competitive status. You must provide an SF-50 that indicates your competitive eligibility. You will not be considered without this.
Males born after 12-31-59 must be registered for Selective Service
May be required to successfully complete a probationary period
Only experience and education obtained by the closing date of this announcement will be considered.
Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).
Suitable for Federal employment, as determined by background investigation
Resume and supporting documents (See How To Apply)
FHFA participates in e-Verify. All New hires must complete the I-9 Employment Verification form either on or before their first day of employment. If a discrepancy arises, you must take affirmative steps to resolve the matter.
This position is eligible for inclusion in the bargaining unit. The union that represents employees in this position is the National Treasury Employees Union (NTEU) Local 343.
This is NOT a remote position; you MUST live within or be willing to relocate within a commutable distance of the duty location.
If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.
This position may be required to complete a financial disclosure report.
This position requires the incumbent to obtain and maintain Level II COR certification within 18 months of the date of appointment.
Failure to obtain Level II COR certification within 18 months from the date of appointment may lead to termination, as obtaining and maintaining this certification is a Condition of Employment
Qualifications
You may qualify for your desired series and grade level if you meet the following qualification requirements:
MINIMUM QUALIFICATIONS:
Minimum Qualification EL-12: Applicants must have 52 weeks (one-year) of specialized experience equivalent to the next lower grade level as described below.
Experience: I qualify for the EL/GS-12 because I have at least 52 weeks of specialized experience at the EL/GS-11 or equivalent demonstrating work experience with the statements described below. Examples of specialized experience include:
Serving as a Contracting Officer's Representative (COR) for complex services contracts
Assisting in the management of the budget formulation, execution, reprogramming, and unbudgeted funding request processes for a federal program office
Managing the maintenance of COR files and other records for contract administration
Maintaining databases and other reporting or tracking systems with information related to the administration of contracts or budgets for an office
Minimum Qualification EL-13: Applicants must have 52 weeks (one-year) of specialized experience equivalent to the next lower grade level as described below.
Experience: I qualify for the EL/GS-13 because I have at least 52 weeks of specialized experience at the EL/GS-12 or equivalent demonstrating work experience with the statements described below. Examples of specialized experience include:
Serving as a Contracting Officer's Representative (COR) for complex services contracts and complex contract pricing arrangements (e.g., labor-hour, time-and-materials contracts)
Supporting a federal program office in the budget formulation, execution, reprogramming, and unbudgeted funding request processes
Managing the maintenance of COR files and other records for contract administration
Developing reports and maintaining databases and other reporting or tracking systems with information related to the administration of contracts or budgets for an office
Time-In-Grade: Current or former Federal government employees who have held an EL/GS position in the preceding 52 weeks, must meet the time-in-grade requirement.
To be eligible for the EL-12 position, applicants must have served 52 weeks as an EL/GS-11 or higher in the Federal Service.
To be eligible for the EL-13 position, applicants must have served 52 weeks as an EL/GS-12 or higher in the Federal Service.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
FHFA may select from this announcement or any other source to fill vacancies.
This position may be required to complete a financial disclosure report.
This position requires obtaining and maintaining a Level II COR Certification.
If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference visit: https://www.usajobs.gov/Veterans.
Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 90 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp.
FHFA is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment regardless of race, color, religion, gender (including pregnancy, sexual orientation, and gender identity), national origin, disability (physical or mental), age (40 years of age or over), genetic information, parental status, marital status, prior protected EEO activity, political affiliation, or other non-merit factors.
REASONABLE ACCOMODATION:FHFA provides reasonable accommodations to applicants with disabilities, except when doing so would pose an undue hardship on the Agency. If you need a reasonable accommodation for any part of the application and hiring process, please notify FHFA. The Agency's decision on granting a reasonable accommodation will be made on a case-by-case basis.
Ethics: FHFA employees are subject to government-wide ethical standards of conduct, financial disclosure requirements, and post-employment prohibitions. In addition, certain FHFA employees are prohibited from accepting compensation from Fannie Mae and Freddie Mac for a two-year period after terminating employment with FHFA. Furthermore, to avoid financial conflicts-of interest or the appearance of conflicts-of-interest, FHFA employees may need to divest or sell certain assets they, their spouse, or minor children own or control, including securities issued by Fannie Mae, Freddie Mac, or the Federal Home Loan Banks. Employees who work on Federal Home Loan Bank issues may need to sell or divest financial interests with any of the Federal Home Loan Bank members, which may include stock in bank holding companies, insurance companies, and other financial services firms. Questions regarding these requirements and prohibitions should be directed to the Office of General Counsel at (202) 649-3088.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be rated based on your responses to the job specific competencies documented within the questionnaire and assigned a score ranging from 70 to 100 points. The top ten candidates, and those tied for the tenth spot, will be referred for selection. All qualified non-competitive applicants will be referred.
All of the information you provide will be verified by a review of the work experience and/or education as shown on your application forms, by checking references or through other means, such as the interview process. This verification could occur at any stage of the application process. Any exaggeration of your experience, false statements, or attempts to conceal information may be grounds for rating you ineligible.
In accordance with the Fair Chance Act, the Federal Housing Finance Agency (FHFA) may not request, in oral or written form, that an applicant for an appointment to (FHFA) disclose criminal history record information before the appointing authority extends a tentative offer to the applicant. Allegations of FHFA violations of this Act may be submitted to fairchanceactcomplaints@fhfa.gov or to Fair Chance Act Complaints, Office of Human Resources Management, Employee Relations Branch, FHFA 400 7th Street, SW Washington DC 20219 within 30 days from the agency employee's alleged non-compliance with the law.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
FHFA's application process has been specifically developed to ensure that we only ask you for the information we absolutely need to evaluate your qualifications and eligibility. All applicants are required to submit the following supportive documents:
1. Your Resume: If you have not written a federal resume before, you may want to watch this Resume Writing Tutorial video on the USAJOBS YouTube channel, or read through a helpful Resume Writing FAQ on the USAJOBS Help Site to learn what details you should, and should not, include in your resume. A CV (curriculum vitae) may not contain enough information to meet these resume requirements.
Your resume should list all work experience (paid and unpaid); you must list the full name of each employer.
For all types of work experience, you should indicate the start and end date (include month and year); you must also list the average number of hours per week that your worked.
Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
2.SF 50's are required with the exception of current FHFA employees. Please include an SF-50 that shows your tenure (1 or 2 in Block 24) and competitive status (1 in Block 34). You will not be considered without this. The SF 50 should show highest grade held on a permanent basis in the competitive service. You must provide an SF-50 that indicates your competitive eligibility.
3. Required, if applicable: This position requires a minimum level of education or a combination of education and experience. Please submit your transcripts (official or unofficial) along with your application if you choose an option that requires transcripts. Failure to provide transcripts, when required, will result in removal from the hiring process. Note: If you are selected for a position, an official transcript will be required before onboarding.
4. Required, if applicable: CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.)
5. Required, if applicable: Veteran's Preference Documentation (DD-214, Member Copy 4 or other documentation containing dates of service and character of discharge. Disabled veterans and other applicants eligible for 10-point Veteran's Preference please include: documentation to validate your claim - VA letter, SF-15, etc.).
6. Other Supporting Documents:
Cover Letter, optional
SF50
Schedule A letter, if applicable
COR certification, optional
Important Notes:
Utilize the preview feature of USA Jobs to view your documents and ensure the formatting remains and all documents are legible.
Additional materials will not be accepted after the announcement closes (e.g. updated grades, updated resume, etc.).
Your full name must be clearly visible on all documents.
Do not submit encrypted documents.
Tips: Encrypted documents do not transmit properly through USA Jobs. We recommend, you save the document as a new PDF, or Print to PDF to ensure the document comes through properly and is displayed properly using the USA Jobs preview feature.
If the position has an education requirement or you are qualifying on the basis of education, you need to list your education history including the type of degree and your major of study. If the position requires a certain number of credit hours, you are strongly encouraged to list the relevant courses in your resume. Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages linked on your resume or cover letter to determine your qualification.
Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
A complete application package must be submitted by 11:59 PM (EST) on 11/27/2024 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed.
To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, and review your notifications sent by the hiring agency regarding your application.
If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact Andrea Engler Lepage at andrea.lepage@fhfa.gov or 000-000-0000 to obtain an alternative application.
FEDERAL HOUSING FINANCE AGENCY
400 7th Street, SW
Washington, DC 20219
US
Next steps
After all application packages have been received, we will review your materials to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided in his/her resume and the completed Occupational Questionnaire. Applicants deemed best-qualified may be contacted for an interview. We anticipate making a final job offer for this position within 45 days after the deadline for applications. All candidates will be notified of the final disposition.
There is currently one vacancy available for this announcement. However, should additional vacancies become available within three months from the closing date of this announcement, eligible applicants for this position may be referred for consideration for the additional position(s).
FHFA may select from this announcement or any other source to fill one or more vacancies. This announcement may be used to fill like positions in other organizations within the Federal Housing Finance Agency.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
FHFA's application process has been specifically developed to ensure that we only ask you for the information we absolutely need to evaluate your qualifications and eligibility. All applicants are required to submit the following supportive documents:
1. Your Resume: If you have not written a federal resume before, you may want to watch this Resume Writing Tutorial video on the USAJOBS YouTube channel, or read through a helpful Resume Writing FAQ on the USAJOBS Help Site to learn what details you should, and should not, include in your resume. A CV (curriculum vitae) may not contain enough information to meet these resume requirements.
Your resume should list all work experience (paid and unpaid); you must list the full name of each employer.
For all types of work experience, you should indicate the start and end date (include month and year); you must also list the average number of hours per week that your worked.
Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
2.SF 50's are required with the exception of current FHFA employees. Please include an SF-50 that shows your tenure (1 or 2 in Block 24) and competitive status (1 in Block 34). You will not be considered without this. The SF 50 should show highest grade held on a permanent basis in the competitive service. You must provide an SF-50 that indicates your competitive eligibility.
3. Required, if applicable: This position requires a minimum level of education or a combination of education and experience. Please submit your transcripts (official or unofficial) along with your application if you choose an option that requires transcripts. Failure to provide transcripts, when required, will result in removal from the hiring process. Note: If you are selected for a position, an official transcript will be required before onboarding.
4. Required, if applicable: CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.)
5. Required, if applicable: Veteran's Preference Documentation (DD-214, Member Copy 4 or other documentation containing dates of service and character of discharge. Disabled veterans and other applicants eligible for 10-point Veteran's Preference please include: documentation to validate your claim - VA letter, SF-15, etc.).
6. Other Supporting Documents:
Cover Letter, optional
SF50
Schedule A letter, if applicable
COR certification, optional
Important Notes:
Utilize the preview feature of USA Jobs to view your documents and ensure the formatting remains and all documents are legible.
Additional materials will not be accepted after the announcement closes (e.g. updated grades, updated resume, etc.).
Your full name must be clearly visible on all documents.
Do not submit encrypted documents.
Tips: Encrypted documents do not transmit properly through USA Jobs. We recommend, you save the document as a new PDF, or Print to PDF to ensure the document comes through properly and is displayed properly using the USA Jobs preview feature.
If the position has an education requirement or you are qualifying on the basis of education, you need to list your education history including the type of degree and your major of study. If the position requires a certain number of credit hours, you are strongly encouraged to list the relevant courses in your resume. Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages linked on your resume or cover letter to determine your qualification.
Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
A complete application package must be submitted by 11:59 PM (EST) on 11/27/2024 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed.
To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, and review your notifications sent by the hiring agency regarding your application.
If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact Andrea Engler Lepage at andrea.lepage@fhfa.gov or 000-000-0000 to obtain an alternative application.
FEDERAL HOUSING FINANCE AGENCY
400 7th Street, SW
Washington, DC 20219
US
Next steps
After all application packages have been received, we will review your materials to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided in his/her resume and the completed Occupational Questionnaire. Applicants deemed best-qualified may be contacted for an interview. We anticipate making a final job offer for this position within 45 days after the deadline for applications. All candidates will be notified of the final disposition.
There is currently one vacancy available for this announcement. However, should additional vacancies become available within three months from the closing date of this announcement, eligible applicants for this position may be referred for consideration for the additional position(s).
FHFA may select from this announcement or any other source to fill one or more vacancies. This announcement may be used to fill like positions in other organizations within the Federal Housing Finance Agency.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
