Clarification from the agency

United States Citizens

This vacancy is also being announced concurrently with vacancy announcement FRTIB-24-MP-061-12554430 under merit promotion procedures. NOTE: Applicants must apply separately for each announcement in order to be considered.


The major duties of the position are:

• Apply analytical and evaluative methods to improve organizational performance and efficiency and identifies, weighs, and resolves procedural, straightforward issues or problems for management.
• Identifies and gathers organizational and process information for the purposes of improving the performance of internal administrative operations, business practices, and management systems.
• Assists in the creation and maintenance of the OPR office budget and financial records, including expenses for supplies, travel, procurements, subscriptions, and information technology.
• Reviews and analyzes office level administrative policies and desk procedures, clarifying guidelines and making recommendations to policies and procedures.
• Other administrative duties to include but not limited to: Receiving and screening incoming telephone calls, email requests, and visitors, prepares correspondence, reports, and other written material, Arranges meetings and conferences for the Director with officials and other staff.
• Coordinates all travel arrangements for the Director, and other office staff.
• Acts as the primary Government Purchasing Card (GPC) holder for OPR.

Conditions of employment

U.S. Citizenship is required.

All qualification requirements must be met by 10/07/2024. Your application package will not receive consideration if it is missing any of the required documents under the "Required Documents" tab.

Probationary Period. One-year probationary period may be required.

Selective Service. If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.

Background Suitability Investigation. Continued employment is contingent upon satisfactory completion of a background investigation and the granting of a federal suitability or security clearance. If selected, you may be offered tentative employment until the background investigation has been fully adjudicated.

Qualifications

To qualify for this position applicants must meet the Specialized Experience as described below.

GS-07:
Specialized Experience: Applicants must have at least one year of full-time specialized work experience comparable in scope and responsibility to the next lower level, GS- 05, in the federal government. Specialized experience is defined as:(1) providing administrative support in the areas of correspondence management, office operations and travel; (2) interpreting and applying administrative policies and procedures to provide accurate and timely guidance to supervisors and employees; (3) records management; creating budget estimates and projections, and monitoring; using the Microsoft Office Suite to create and update documents, spreadsheets and presentations; (4) drafting written correspondence to convey information and guidance on administrative processes and procedures; and, consolidating general meeting and budget materials for management review.

OR
1 full year of graduate level education
or
superior academic achievement.

GS-09:
Specialized Experience: Applicants must have at least one year of full-time specialized work experience comparable in scope and responsibility to the next lower level, GS- 07, in the federal government. Specialized experience is defined as:(1) providing administrative support in the areas of correspondence management, office operations and travel; (2) interpreting and applying administrative policies and procedures to provide accurate and timely guidance to supervisors and employees; (3) records management; creating budget estimates and projections, and monitoring; using the Microsoft Office Suite to create and update documents, spreadsheets and presentations; (4) drafting written correspondence to convey information and guidance on administrative processes and procedures; and, consolidating general meeting and budget materials for management review.

OR
GS-09 - master's or equivalent graduate degree
or
2 full years of progressively higher-level graduate education leading to such a degree
or
LL.B. or J.D., if related

*Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

To preview the occupational questionnaire, click on the following link https://apply.usastaffing.gov/ViewQuestionnaire/12554429.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Administrative Support: Skill in providing administrative support that includes calendar management, travel arrangement, budget and general coordination with staff to ensure the smooth operation of an office.
Office Operations: Knowledge of policies and procedures of an organization in order to establish and maintain effective business practices to support operations.
Writing: Skills in crafting a variety of written materials using word processing and spreadsheet software.

For Delegated Exam referral lists, Category Rating procedures will be used to rate and rank candidates. The category assignment is a measurement of the degree in which your background matches the competencies required for this position. Qualified candidates will be ranked into one of three categories: Best Qualified, Well Qualified or Qualified.

Best Qualified - Meets the minimum qualification requirements and excels in most requirements of the position.

Well Qualified - Meets the minimum qualification requirements and meets most requirements of the position.

Qualified - Meets the minimum qualification requirements, but does not possess the relevant competencies to a substantive degree.

If you are found Best Qualified for this vacancy your application may be referred to the selecting official for further review.

Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

The Category Rating process does not add veterans' preference points but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher).