The positions are located in the Western Region Los Angeles Office within the Bureau of Consumer Protection. The employee assists attorneys and other staff in investigations, litigation and other activities and provides administrative/secretarial, document management and clerical support.
Summary
The positions are located in the Western Region Los Angeles Office within the Bureau of Consumer Protection. The employee assists attorneys and other staff in investigations, litigation and other activities and provides administrative/secretarial, document management and clerical support.
If selected for the Legal Administrative Specialist position, you will perform the following duties:
Participates in planning, analyzing, evaluating, and improving the effectiveness of administrative and technical operations related to investigations and litigation.
Provides guidance and support on solutions available for the management of documents, records, and case files (both electronically and-hard copy). Uses computer databases to assist in document management and factual or legal research. Encodes and conducts data entry of case or project materials into computer, and retrieves and analyzes materials.
Assists paralegals and attorneys in establishing and maintaining document management systems and files for individual investigations, litigation, and other special projects.
Provides assistance to attorneys and other support staff by monitoring court dockets and discovery schedules; formatting, preparing, redaction and filing documents such as memorandums, motions, summons, subpoenas, discovery requests, discovery responses, and briefs; assisting with preparing, organizing, and maintaining discovery requests and responses, pleadings, subpoenas, charts that will be used as exhibits, exhibits, exhibit lists, and case files; and proofreading and performing quality control checks for all documents related to investigations and litigation.
Develops knowledge of the FTC's document management systems and maintains an understanding of various electronic litigation-related systems, including but not limited to document management software such as Relativity, CaseMap, the FTC's e-filing system for administrative adjudications, the United States Federal Court Electronic Case Filing (ECF) system, and the Public Access to Court Electronic Records (PACER) system.
Assists investigators, paralegals and attorneys in performing non-legal research or analyses, including researching, reviewing, preparing, or presenting data, records, or information management or making recommendations about the same. Research may include using FTC records, library resources, corporate records, governmental and private studies, computer databases, the internet, and other pertinent sources, to find facts and data for inclusion in memoranda, briefs, and other legal documents. Provides end-user support, including printing, tagging, searching, retrieving, and analyzing discovery materials submitted by parties and third parties in investigations and litigation.
Prepares and maintains status reports regarding RO matters under investigation and in litigation, and other special projects within the Office, including monthly reports that track RO staffing, the status of matters, and the substantive nature of investigations and litigation.
Performs miscellaneous legal support duties and other administrative tasks necessary to support the day-to-day operations of the RO, including handling Steno, FedEx, mail, records checks, reviewing complaint caption vs. Matter Management System (MMS), scanning, copying, answering and screening phone calls, referring complaints to the Consumer Response Center (CRC), setting up virtual meetings and greeting visitors.
Acts as a backup to the Administrative Officer on tasks including handling timekeeper duties such as handling leave and timesheet validation in Quicktime, travel preparation, authorizations, vouchers and expense reports, Matter Initiation Notices (MINs), and Matter Update Notices (MUNs).
U.S. citizenship requirement must be met by the closing date of this vacancy.
Position is subject to a background investigation.
Males born after December 31, 1959 must register with Selective Service.
You may serve a one-year probationary period under this appointment.
Resume and supporting documents (See How To Apply).
This position is in the bargaining unit.
Qualifications
To qualify for a Legal Administrative Specialist at the GS-09 level, you must meet the following requirements:
You must have completed a completed a Master's or equivalent graduate degree; or have two full years of progressively higher level graduate education leading to such a degree or an LL.B. or J.D., if related.
OR
You must demonstrate in your resume at least one (1) year of qualifying experience equivalent to at least the GS-07 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: providing a full range of administrative and clerical assistance and support to support regional office (RO) operations related to investigations and litigation to include: planning, analyzing, evaluating, and improving the effectiveness of administrative and technical operations; establishing and maintaining document management systems; formatting, preparing, redacting and filing documents; proofreading and performing quality review of documents; effectively communicating orally and in writing; assisting investigators, paralegals and attorneys in performing non-legal research or analyses, including researching, reviewing, preparing, or presenting data, records, or information management or making recommendations about the same.
OR
You must have a combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
If you qualify on the basis of education in lieu of experience, you must submit a copy of your transcripts . Unofficial transcripts will be accepted in the application package; however, official transcripts will be required prior to receiving an official offer.
If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION
Additional information
If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference visit: VETERANS GUIDE
Males born after 12-31-59 must be registered or exempt from Selective Service (see SELECTIVE SERVICE).
Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 87 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: CAREER TRANSITION.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, a review of your resume and supporting documentation will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
All qualified candidates will be assigned to a quality category.
Best-Qualified: Applicants possessing experience that substantially exceeds the minimum qualifications of the position and demonstrate high proficiency in all of the critical competencies.
Well-Qualified: Applicants possessing experience that exceeds the minimum qualifications of the position and demonstrates acceptable proficiency in all of the critical competencies.
Qualified: Applicants possessing experience that meets the minimum qualifications of the position and demonstrate basic proficiency in most of the critical competencies.
Veterans: Qualified veterans who have a compensable service-connected disability of at least 10% are listed in the best-qualified category, except when the position being filled is scientific or professional at the GS-09 grade level, or higher. Other 10-point preference eligibles and veterans with 5-point preference who meet the eligibility and qualification requirements are placed above non-preference eligibles within the category in which they qualify. View information on veterans' preference.
The category assignment is a measure of the degree in which your background matches the competencies required for this position. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Clerical, Planning and Evaluating, Research, Speaking, and Writing
Knowledge of the principles, concepts and methods of legal research and reference sources sufficient to locate appropriate data to perform recurring assignments using established procedures.
Ability to research factual and legal data from a variety of sources, including the Internet, libraries, and legal databases such as Lexis and Westlaw.
Skill in communication, including the ability to effectively communicate with consumers, requestors, and submitters of information.
Skill in proofreading and editing and in providing close attention to detail in all work.
Knowledge and experience in handling a variety of legal office functions, including recommending and implementing changes in office procedures, establishing, and maintaining office-wide paper and electronic file system(s), and anticipating administrative problems and requirements.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed.
2. Other supporting documents:
- Cover Letter, optional
- College Transcript(s), if qualifying based on education
- Veterans' Preference documentation, if applicable (e.g., DD-214 Member Copy 4 showing type of discharge/character of service, SF-15 Form and related documentation, VA letter, etc.)
- Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.) - Schedule A- In order to receive consideration under the Schedule A authority, you must provide a certification of job readiness printed on a medical professional's letterhead and signed. For more information, please visit USAJOBS Individuals with Disabilities (https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/individuals-with-disabilities/)
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section above.
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
- To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
- Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
- After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
- You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Federal Trade Commission
10990 Wilshire Blvd
Suite 400
Los Angeles, CA 90024
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed.
2. Other supporting documents:
- Cover Letter, optional
- College Transcript(s), if qualifying based on education
- Veterans' Preference documentation, if applicable (e.g., DD-214 Member Copy 4 showing type of discharge/character of service, SF-15 Form and related documentation, VA letter, etc.)
- Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.) - Schedule A- In order to receive consideration under the Schedule A authority, you must provide a certification of job readiness printed on a medical professional's letterhead and signed. For more information, please visit USAJOBS Individuals with Disabilities (https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/individuals-with-disabilities/)
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section above.
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
- To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
- Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
- After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
- You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Federal Trade Commission
10990 Wilshire Blvd
Suite 400
Los Angeles, CA 90024
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
