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Department of the Interior
Bureau of Trust Funds Administration
Trust Operations- Field, Beneficiary Process Compliance
This job announcement has closed

Summary

The Bureau of Trust Funds Administration (BTFA) supports the Secretary of the Department of the Interior to fulfill their trust responsibilities by providing fiduciary guidance, management, and leadership for Tribal Trust and Individual Indian Money accounts. We Excel, Native America Prospers. For more information about our bureau, go to: http://www.btfa.gov/

This vacancy may be used to fill additional positions as vacancies become available.

Overview

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Hiring complete
Open & closing dates
02/23/2023 to 03/29/2023
Salary
$33,693 to - $70,286 per year

Actual salary is contingent upon duty location.

Pay scale & grade
GS 4 - 7
Locations
14 vacancies in the following locations:
Sells, AZ
Palm Springs, CA
Fort Hall, ID
Billings, MT
Remote job
No
Telework eligible
Yes—as determined by the agency policy.
Travel Required
Occasional travel - You may be expected to travel 1-5 nights per month for this position.
Relocation expenses reimbursed
Yes—You may qualify for reimbursement of relocation expenses in accordance with agency policy.
Appointment type
Permanent
Work schedule
Full-time
Service
Competitive
Promotion potential
7
Job family (Series)
Supervisory status
No
Security clearance
Not Required
Drug test
No
Position sensitivity and risk
Moderate Risk (MR)
Trust determination process
Announcement number
BTFA-6100-23-BH-013(MP)
Control number
708225500

This job is open to

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Clarification from the agency

This is a Merit Promotion announcement for Indian Preference eligibles, Government employees, and those who are eligible under the hiring paths listed. For further clarification please click here: https://www.bsee.gov/what-we-do/administrative-services/human-resources/eligibility

Duties

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**The closing date for this announcement has been extended until 3/29/2023.

This position is located within the Department of the Interior, Bureau of Trust Funds Administration, Trust Operations- Field, Beneficiary Process Compliance branch.

At the full performance level (GS-07) the major duties of this position include but are not limited to the following:
1. Prepare a variety of complex financial documents for trust fund account transactions and routine account maintenance.
2. Reconcile accounts and determine adjustments required to bring accounts into balance.
3. Responsible for processing Individual Indian Money (IIM) account disbursements and assures that all disbursements are correctly encoded per authorization and in accordance with the Code of Federal Regulations (CFR).
4. Provide beneficiary contact services to internal and external stakeholders by answering telephone calls, greeting visitors, and directing them appropriately.
5. Coordinate work with the Bureau of Indian Affairs (BIA) area programs, state, municipal and tribal agencies in connection with IIM and tribal accounts.
6. Serve as a representative of the Bureau of Trust Funds Administration (BTFA) and provide support for outreach activities.
7. Establish and maintain individual jacket files on all accounts throughout the life cycle of the account.
8. Audit files to ensure that all transactions are processed in accordance with regulations and BTFA policies.
9. Ensure compliance with Freedom of Information Act (FOIA), Privacy Act and regulations to maintain the confidentiality of trust funds, documents, and records.

BTFA has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.

Vacancy Information:

  • New Town, ND- 2 vacancies
  • Fort Totten, ND- 1 vacancy
  • Pine Ridge, SD- 1 vacancy
  • Everett, WA- 1 vacancy
  • Fort Duchesne, UT- 1 vacancy
  • Pawhuska, OK/Ada, OK/Tulsa, OK/Shawnee, OK- 2 vacancies total in any of these location options
  • Fort Washakie, WY- 2 vacancies
  • Billings, MT- 1 vacancy
  • Sells, AZ- 1 vacancy
    • Note: Government housing/quarters may be available for incumbents at the Sells, AZ duty location.
  • Palm Springs, CA- 1 vacancy
  • Fort Hall, ID- 1 vacancy
Salary Information:

Rest of the U.S. Pay Scale
(Duty locations under this pay scale include: New Town, ND; Fort Totten, ND; Pine Ridge, SD; Fort Duchesne, UT; Pawhuska, OK; Ada, OK; Tulsa, OK; Shawnee, OK; Fort Washakie, WY; Billings, MT; Fort Hall, ID):
GS-4:
$33,693 - $43,801 per annum
GS-5: $37,696 - $49,009 per annum
GS-6: $42,022 - $54,625 per annum
GS-7: $46,696 - $60,703 per annum

Seattle-Tacoma, WA Pay Scale (Duty locations under this pay scale include: Everett, WA):
GS-4:
$37,473 - $48,714 per annum
GS-5: $41,925 - $54,508 per annum
GS-6: $46,736 - $60,753 per annum
GS-7: $51,934 - $67,514 per annum

Tucson-Nogales, AZ Pay Scale (Duty locations under this pay scale include: Sells, AZ):
GS-4:
$34,242 - $44,515 per annum
GS-5: $38,311 - $49,809 per annum
GS-6: $42,707 - $55,515 per annum
GS-7: $47,457 - $61,694 per annum

Los Angeles-Long Beach, CA Pay Scale (Duty locations under this pay scale include: Palm Springs, CA):
GS-4:
$39,012 - $50,715 per annum
GS-5: $43,646 - $56,746 per annum
GS-6: $48,655 - $63,247 per annum
GS-7: $54,067 - $70,286 per annum

First time hires to the Federal government normally start at the lower salary range of the grade level.

A Recruitment/Relocation incentive of up to $3,000 may be offered to eligible selectees for this position.

Please Note: A valid driver's license is required for this position.

This vacancy is also announced as BTFA-6100-23-CM-016(DEU) for those applicants who wish to apply and be considered under Delegated Examining procedures.

Requirements

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Conditions of employment

  1. You must be a U.S. Citizen.
  2. You will be subject to a background/suitability investigation/determination.
  3. You will be required to have federal payments made by Direct Deposit.
  4. You must submit ALL required documents and a completed questionnaire.
  5. Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.

Qualifications

GS-04
To qualify for this position at the GS-04 grade level you must meet the (A) General Experience OR (B) Educational Requirement OR (C) Combination of Education and Experience for the grade to which you are applying. NOTE: Applicants qualifying based in whole or part on education are required to provide transcripts (unofficial) as proof of meeting the requirements. Failure to provide the documents will result in you receiving an INELIGIBLE rating.

A. General Experience:
To qualify for the GS-04 level, all applicants must possess at least one full year of general experience. General experience is progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

-OR-

B. Education: Two full years (60 semester hours) of education above high school at an accredited post-secondary institution; or a combination of education and experience that totals 100% of the requirement for the GS-4 level. The equivalent of 30 semester hours or 45 quarter hours (beyond the second year of attendance) is equivalent to 6 months of specialized experience.

-OR-

C. Combination: A combination of education and experience that totals 100% of the required general experience.

GS-05
To qualify for this position at the GS-05 grade level you must meet the (A) Specialized Experience OR (B) Educational Requirement OR (C) Combination of Education and Experience for the grade to which you are applying. NOTE: Applicants qualifying based in whole or part on education are required to provide transcripts (unofficial) as proof of meeting the requirements. Failure to provide the documents will result in you receiving an INELIGIBLE rating.

A. Specialized Experience:
To qualify for the GS-05, you must possess at least one full year of specialized experience equivalent to at least the GS-04 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience: 1) Experience assisting with preparing financial document and trust asset account transactions using standardized procedures; 2) Experience analyzing various financial documents for accuracy and completeness; 3) Experience inputting and reviewing financial and accounting information into an automated financial and account system; 4) Experience identifying invalid financial and accounting transactions. MUST MEET ALL SPECIALIZED EXPERIENCE STATEMENTS IF QUALIFYING SOLELY OFF EXPERIENCE.

-OR-

B. Educational Requirement:Four full academic years (120 semester hours) beyond high school at an accredited institution.

-OR-

C. Combination of Education and Experience: a combination of specialized experience and educationin excess of the first 60 semester hours (i.e., beyond the second year) that totals 100% of the requirement. For example, one full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

GS-06
To qualify for this position at the GS-06 grade level you must meet the Specialized Experience described below. NOTE: You may not substitute education for Specialized Experience at the GS-06 grade level.

Specialized Experience:
To qualify for the GS-06, you must possess at least one full year of specialized experience equivalent to at least the GS-05 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience: 1) Experience performing research to resolve financial account discrepancies and errors; 2) Experience recognizing various financial transactions, codes or account disbursements by applying the appropriate procedures, practices and policies; 3) Experience answering customer questions about financial and account services; 4) Experience classifying and coding transactions into an automated financial and accounting system. MUST MEET ALL SPECIALIZED EXPERIENCE STATEMENTS.

GS-07
To qualify for this position at the GS-07 grade level you must meet the Specialized Experience described below. NOTE: You may not substitute education for Specialized Experience at the GS-07 grade level.

Specialized Experience:
To qualify for the GS-07, you must possess at least one full year of specialized experience equivalent to at least the GS-06 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience: 1) Experience examining, verifying and maintaining accounts and accounting data; 2) Experience applying a variety of complex accounting procedures, practices, policies and standardized bookkeeping practices to prepare financial account documents; 3) Experience reconciling accounts, determining adjustments and reconciling errors and account disbursements; 4) Experience resolving complex transactions in an automated financial and accounting system; 5) Experience coordinating work with federal, tribal, state, and/or municipal procedures, policies, and regulations requirements. MUST MEET ALL SPECIALIZED EXPERIENCE STATEMENTS.

Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp

All qualification requirements must be met by the closing date of this announcement.

Merit Promotion candidates must also meet time-in-grade requirements by the closing date of the vacancy announcement. Applicants applying under a special appointing authority (such as Indian Preference) do not have to meet time-in-grade.

Indian Preference Policy: Preference in filling this vacancy is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification Forms BIA 4432 must be submitted with the application prior to the closing date of the announcement, if claiming Indian Preference. Applicants selected under the Indian preference from this vacancy will be appointed under the Excepted Service, Schedule A 213.3112(a)(7) appointing authority. Consideration will be given to Non-Indian applications in the absence of qualified Indian Preference eligibles.

Note: This HR Office uses an automated recruitment system. Applicants must claim eligibility for Indian Preference during the application process in order for the HR Office to identify applicants claiming Indian Preference. If you are claiming Indian Preference, you must also submit your valid BIA-4432 form to verify your claim.

Education

Education: If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide transcripts as proof of meeting the requirements.

Foreign Education: Education completed in colleges or universities outside the United States may be used to meet the specific educational requirements as stated above. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4

Additional information

If you claimed you are eligible for Indian Preference, to receive preference, you must submit your BIA-4432 Form before the closing date of the announcement by following the instructions in the vacancy announcement. No other form of Indian preference will be accepted. Please note that you will only receive Indian Preference if you claim and properly submit the required documentation and the position is subject to Indian Preference procedures. Not all announcements are subject to Indian Preference. To determine whether or not this position is subject to Indian Preference, please refer back to the announcement in which you are applying. I certify I have read and understand this statement.

This position is included in a bargaining unit. The Federation of Indian Service Employees (FISE), Local 4524, is the exclusive representative of all employees in this bargaining unit.

Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.

The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.

Important Note: All Department of the Interior (DOI) employees are subject to the conflict of interest restrictions imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Financial Disclosure Report. In addition, DOI employees, GS-15 and above, who work in the Office of the Secretary; along with the Bureau of Ocean Energy Management (BOEM) and the Bureau of Safety and Environmental Enforcement (BSEE) employees (at ALL grade levels), are further restricted concerning their interests in Federal lands and resources administered or controlled by the Department of the Interior. This includes holding stock in energy corporations which lease Federal lands (e.g.: oil, gas, coal, alternative energy resources, etc.). If you have any such investments you should contact the DOI, BOEM or BSEE Ethics Office before accepting employment. DOI employees are held to the highest level of integrity. Employees must be objective and impartial in the performance of their work. All potential issues (e.g.: work-related interactions with friends, family members, or previous employers) must be disclosed at the time of application or during the interview process.

NOTICE: This employer participates in E-Verify and will utilize your Form I-9 information to confirm you are authorized to work in the U.S.
A preliminary background check must be completed before a new employee can begin work with the U.S. Department of the Interior. The preliminary background check consists of a search of Office of Personnel Management and Department of Defense background investigation files and an FBI National Criminal History Fingerprint Check; it may take up to 3 weeks to complete. If selected for this position, you will be extended a tentative offer of employment pending a satisfactory background check. Current Federal employees or individuals with an existing completed background investigation may not be required to undergo another background check; these will be handled on a case-by-case basis in coordination with the Bureau security office.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, we will review your application to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume, supporting documentation and responses to the online questionnaire will be made. Your responses to the online assessment will be used to measure the degree to which your background matches the requirements for this position. However, your resume must support your responses to the scored occupational questionnaire, or your score may be lowered. The best qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.

Your answers to the on-line assessment will be used to evaluate your competency in the following area:

  • Technical Competence- Uses knowledge that is acquired through formal training or extensive on the job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

DUE WEIGHT
Please submit 1) a copy of your most recent performance appraisal/evaluation and 2) a list of any awards (e.g. superior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last 5 years. Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the overall selection process.

If you do not have your most recent performance appraisal/evaluation, please submit a statement as to why it is not available. Please indicate if any prior performance appraisals/evaluations were at an acceptable level.

To preview the assessment questionnaire click: https://apply.usastaffing.gov/ViewQuestionnaire/11853683

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