Clarification from the agency

Open to current and former Federal employees with permanent status or reinstatement eligibility. Individuals who are eligible for a special appointing authority may also apply. This includes Schedule A, Peace Corps, AmeriCorps Vista, military spouses, Veterans (VRA, VEOA, 30% disabled). This announcement is also open to U.S. Citizens or U.S. Nationals who may apply through Job Announcement #22R-MA-307169-DEU-NASM. More than one selection may be made from this announcement.

Duties and responsibilities include:

• Oversee management and continued internal development of the Museum's collection information system (Gallery Systems, TMS). Based on a thorough knowledge of museum functions; plan, coordinate, and implement all activities necessary for the effective operation, use, development, and maintenance of the database.
• Assist in the development of consistent museum authority standards for content and assesses external authority standards for relevance and incorporation into TMS.
• Produce reports on an ad hoc basis in response to queries from staff, fellows, researchers, and the general public.
• Coordinate development of policies, procedures and workflows for the creation, storage and use of digital assets and digital descriptive data within TMS. Develop mechanisms and metrics to measure the effectiveness of NASM's digitization efforts.
• Develop and provide a multi-faceted training program for museum staff of individual instruction, classroom sessions and telephone support.
• Document all aspects of the system including proper field usage, data entry standards, terms, and vocabulary used in the NASM implementation of TMS.

Conditions of employment

• Males born after 12/31/59 must be registered with Selective Service.
• Pre- and post-appointment background investigation
• May be required to serve a one-year probationary period.
• Maintain a Bank Account for Direct Deposit/Electronic Transfer

Conditions of Employment

COVID-19 VACCINATION REQUIREMENTS:

For the latest information on the COVID-19 vaccination requirements and its impact on your application, click on Smithsonian Institution’s Frequently Asked Questions. 

Qualification requirements must be met within 30 days of the job announcement closing date.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions on OPM website.

Qualifications

Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation. Applicants who have the 1 year of appropriate specialized experience, are not required to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements.

For this position, specialized experience is defined as:

GS-11: You must have one year of specialized experience equivalent to at least the GS-09 level in the Federal service or comparable pay band system related to the work of this position. This specialized experience is defined as:  Utilizing a museum collection information system (such as Gallery Systems-The Museum System (TMS)); assisting in the management of a training program of individual instruction, classroom sessions and telephone support; and assisting in the coordination of digital assets; 

OR; 

Ph.D. or equivalent doctoral degree; 

OR; 

3 full years of progressively higher level graduate education leading to such a degree; 

OR; 

LL.M., if related;

OR;

Equivalent combinations of education and experience.  For a full explanation of this option please see the Qualification Standards.

GS-12:  You must have one year of specialized experience equivalent to at least the GS-11 level in the Federal service or comparable pay band system related to the work of this position. This specialized experience is defined as: Managing a museum collection information system (such as Gallery Systems-The Museum System (TMS)); lead a training program of individual instruction, classroom sessions and telephone support; and administer the structure and standards of digital assets to ensure efficient management and broad utility to end users. 

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

1. Knowledge of database management including skill in applying analytical and evaluative methods and techniques. Requires knowledge of relational database systems (e.g. The Museum System (TMS), Microsoft SQL Server 2017, and Microsoft Access) within a museum context including data structure, standards, and reporting needs.
2. Knowledge of museum collection classification schema and Revised Nomenclature for Museum Cataloging to improve standardization and accuracy of data.
3. Skill in using report writing tools (e.g. Crystal Reports and/or SQL Server Reporting Services) and generating reports from databases.
4. Knowledge of current digital media formats and encoding standards for the purpose of digitizing the museum collection.
5. Ability to communicate verbally in a clear, concise manner with staff to explain policies and procedures, to corroborate or provide information and to solicit cooperation on work matters.
6. Ability to communicate effectively in writing to train staff effectively and to communicate clear, comprehensive documentation of standards, procedures, and aids for properly using relational databases.

Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience.

Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.