Clarification from the agency

Open to current Smithsonian employees with competitive status or special appointing authority eligibility. More than one selection may be made from this announcement.

• Coordinates logistics and maintains records of committee members, applicants and appointees, and corresponds with them on program matters.
• Ensures that office procedures and controls for review and appointment of fellows and interns comply with legal IRS requirements and SI guidelines for research collaborator/associate appointments.
• Supports effective communication strategies, including web and social media tools, to promote fellowships, internships and academic program offerings. 
• Tracks income and expenditures from a wide variety of Federal and Trust funds.
• Inventories and orders a variety of goods and services to support the program. 
• Assists staff members by responding to telephone calls, E-mail and visitors. 

Conditions of employment

• Requires career/career-conditional status or eligibility.

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on the web at http://www.opm.gov/qualifications.

Qualifications

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-7 level in the Federal Service or comparable pay band system.  For this position Specialized experience is defined as supporting the administration and management of intern and fellowship programs; working with/within administrative regulations and operating procedures; applying fact-finding and administrative techniques; financial record keeping and reconciliation; procurement and contracting; delivering information to a public audience; organizing work processes; and working with academic program software.  

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education: Two full years of progressively higher level graduate education leading to a master’s or equivalent degree related to the position may be substituted to meet the experience requirements.

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Or a Combination: Education and experience may be combined to meet the basic qualifications; For a full explanation of this option please see the Qualification Standards.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

1. Ability to coordinate logistics and maintain records for an internship and fellowship program.
2. Ability to ensure that procedures and controls for review of fellows and interns comply with requirements and organizational guidelines.
3. Ability to assess program needs, promote fellowship and internship opportunities, and selecting, directing, monitoring and evaluating the performance of fellows and interns.
4. Ability to track income and expenditures from a wide variety of Federal and non-Federal funds.
5. Ability to procure goods and services including providing market surveys for prices and availability and reviewing contract and purchase orders files to ensure their completeness.
6. Ability to provide office support.

Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.