This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/591949700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION THAT REQUIRES MILITARY MEMBERSHIP.
This National Guard position is for a PURCHASING AGENT, Position Description Number PDD2272000 and is part of the Mississippi National Guard.
02/09/2021 to 04/06/2021
$43,683 - $56,790 per year
GS 7
1 vacancy in the following location:
No
Occasional travel - You may be expected to travel for this position.
No
Temporary - Indefinite
Full-time
Excepted
None
No
Yes
MS-11031808-AR-21-038
591949700
Must be a member of the MS Army National Guard.
As a PURCHASING AGENT, GS-1105-7, you will assist in the procurement of standard or specialized service; supply; and/or construction items, services, and/or materials primarily through formal advertising, or through limited use of negotiation techniques.
1. Performs detailed review of purchase requests for specialized supplies, equipment, services, or commercial requirements in terms of adequacy, consistency, un-restrictiveness of specifications or descriptions, compliance with administrative requirements, and certification of funds. Reviews purchase request for specialized requirements such as components needed for repair, specialized equipment such as engineering equipment, or alterations and repairs to roads and buildings. Reviews specifications outlined by customer to ensure information pertaining to the performance period, contractor's obligations, and products expected, etc., are clear and adequate. Evaluates possibilities of substituting an "equal" item in order to expand competition by checking commercial catalogs, contract files, and listing of firms offering particular goods, and through informal contracts with sales representatives and buyers from other federal activities. Contacts requester concerning discrepancies and ambiguities and assists in resolving unusual problems.
2. Determines procurement source and method. Obtains or develops source list of responsible contractors. Coordinates with Small Business Specialists. May be required to conduct extensive search to initially locate potential suppliers when buying specialized items. Research is complicated in some instances because suppliers of specialized items do not have representatives in the local market area, items are urgently needed, and the number of suppliers is extremely limited. Commercial requirements may have unstable price or product characteristics or hard-to-locate sources. Determines procurement methods based on procurement history, estimated cost, urgency of need, proprietary consideration, availability of competitors, and applicable directives.
3. Solicits oral or written quotes. If using open market procedures, obtains oral or written quotes. Calls vendors to get oral quotes when delivery is urgent or items are well known. For written quotes, prepares detailed requests for quotation (RFQ), incorporating the technical description of work required, the delivery requirements, and when applicable, the terms and conditions of anticipated contract. For repair services, includes clauses stating the value of the item, warranty terms, standby provisions for periods of downtime, special tests or inspections involved, and charges for requirements involving special cost features (e.g., per diem, lodging, rates, and airfare for purchases that require on-site repair service by nonlocal vendors). For purchases of modified equipment, considers such factors as number of parts involved, which part, if any, has to be built first, the need for compatibility of parts, and number of manufacturers involved, to determine lead time for the vendor's performance. Issues amendments as required involving specifications, delivery procedures, or time frames to encourage vendor response. May have to attend technical review committees, pre-award conferences, and walk-through for service or construction purchases. Consults with supervisor on unusual situations.
4. Receives and reviews formal bids and quotes. Review quotes for price reasonableness and determines if requirements for competition have been met. Evaluates quotes in terms of price, item, discount, transportation, costs, and delivery time and determines offer most advantageous to the government. Negotiates with vendors on a variety of issues, such as price breaks for items ordered before a sale date, accelerated delivery, reduction of service charges, and similar agreements. If no responsible small business concern submits a reasonable quotation, justifies and documents sole source purchase for supervisor's review and coordination.
5. Prepares award documentation and performs post award follow-up. Selects and uses the appropriate method to confirm or place the order primarily by using a purchase order or may occasionally use a delivery order on purchases against an established contract; a blanket purchase agreement for contracts negotiated and agreed to in advance for repetitive needs; and government credit card procedures when applicable. On procurements requiring formal contracts, assembles final contract with necessary documentation and award recommendations and submits to supervisor for necessary review, approval, coordination, and signature.
6. Performs other duties as assigned.
Details of the duties and responsibilities are contained in the applicable position description located online, on the FASCLASS website. https://acpol2.army.mil/fasclass/search_fs/search_fasclass.asp
MILITARY REQUIREMENTS:
Compatible military grade required prior to the effective date of placement. This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard.
Military Grades: E1-E7, CW1-CW3, OR O1-O3
Participation in direct deposit is mandatory.
For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license.
CONDITIONS OF EMPLOYMENT & NOTES:
1. Must be able to obtain and maintain the appropriate security clearance of the position.
2. This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
3. Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
4. May occasionally be required to work other than normal duty hours; overtime may be required.
5. The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application https://help.usastaffing.gov/Apply/index.php?title=Alternate_Application_Information
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.
To apply for this position, you must submit a complete Application Package which includes:
1. Resume
Your resume may be submitted in any format and must support the specialized experience described in this announcement.
If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
For qualifications determinations your resume must contain SALARIES, HOURS WORKED PER WEEK, AND THE DATES OF EMPLOYMENT FOR EACH JOB.
Example:
$55,000 per year; 40 hours per week, January 2001-July 2009 or January 2001-present.
If your resume does not contain this information, your application will be marked as incomplete and you will not receive consideration for this position.
2. OF 306 Can be found at https://www.opm.gov/forms/pdf_fill/of0306.pdf
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/11031808~
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/591949700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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