This Staff Associate for Operations position is located in Division of Information and Intelligent Systems (IIS) within the Directorate for Computer and Information Science and Engineering (CISE). The primary purpose of the position is to provide a variety of managerial, budgetary, and administrative services in support of IIS.
Summary
This Staff Associate for Operations position is located in Division of Information and Intelligent Systems (IIS) within the Directorate for Computer and Information Science and Engineering (CISE). The primary purpose of the position is to provide a variety of managerial, budgetary, and administrative services in support of IIS.
Individuals selected for a detail will remain at their current grade, step, and salary.
Pay scale & grade
GS 13
Location
Few vacancies in the following location:
Alexandria
Remote job
No
Telework eligible
Yes—as determined by the agency policy.
Travel Required
Not required
Relocation expenses reimbursed
No
Appointment type
Temporary promotion - or Detail NTE 120-days; may be extended up to one year in 120-day increments. This Temporary Promotion or Detail may NOT be made permanent.
Duties and responsibilities of the Staff Associate for Operations include, but are not limited, to the following: Budgetary Support
The incumbent uses experience and understanding of the Federal budget process as well as NSF financial management and accounting systems to work closely with the IIS Division Director, Deputy Division Director, and other program staff to develop and coordinate the IIS budget, financial accounts, results reporting, and other program activities.
Identifies, analyzes and resolves issues and problems encountered at any point in the budget process. Assesses the long- and short-term impacts of various budgetary configurations and develops contingency strategies that serve as an important IIS resource in the event that the primary budget estimates are increased or decreased.
Identifies and advises IIS on financial matters such as establishing new accounts, funding special activities, resolving discrepancies, and handling of accounts.
Ensures that regulations concerning financial management are adhered to in all areas of responsibility and provides guidance and training to other staff on such matters.
Managerial Support
The incumbent applies advanced analytical techniques and information management skills to capture, assemble, and disseminate data for a variety of projects.
Serves as a member of the CISE/IIS leadership team, participating in strategic planning for the IIS organization, building broad organizational consensus, and effectively communicating IIS policies and plans.
Monitors program financial accounts within IIS and tracks IIS commitments on cross-NSF programs. Develops related policy options and procedures that reflect and are consistent with Agency policies.
Identifies and advises IIS of the resources required to provide administrative support, including funding, staff, and equipment to the assigned projects.
Anticipates administrative/budget problems by reviewing project plans and recommends solutions that achieve project goals in a manner that supports the efficiency of NSF and government operations.
Business Process Management
Identifies requirements and makes recommendations to IIS on the development and implementation of effective, efficient business processes including policies, workflow, and standard operating procedures for assigned projects.
Provides leadership and guidance on new developments in NSF's state-of-the-art business systems to ensure programmatic needs are effectively implemented and used effectively within context of the organization's culture and work environment.
Generates relevant administrative or budgetary data to prepare analytical and interpretive reports and guides.
Analyzes and summarizes special statistical tabulations and related materials for internal IIS use.
Human Resources Support
Advises IIS leadership team on rules and regulations regarding human resources administration and proposes creative solutions to current and projected human resources concerns and issues when necessary.
Participates in human resources strategic planning activities for IIS and makes recommendations for the most effective use of human capital management.
Ensures proper and timely coordination and processing of IIS staff performance plans, appraisals, individual development plans, personnel actions, and position descriptions as needed.
Actively represents IIS in NSF-wide and government-wide working groups. Works effectively and collaboratively with other members in these groups to advance NSF's or the government's role.
Serves as IIS's liaison with the NSF Division of Human Resources Management (HRM).
Applicants do not need their supervisor's approval to apply for this opportunity. However, supervisory approval will be required before this opportunity may be made effective.
Candidates selected for a detail will remain at their current grade and rate of pay.
This detail/temporary promotion is for a period of 120-days and may be extended up to one year.
The detail/temporary promotion may be terminated at any time during this period.
Upon conclusion of the detail/temporary promotion, you will be returned to your former office and position/grade.
This temporary promotion/detail may NOT be made permanent.
The Selected Candidate(s) may be subject to a background investigation.
Additional Requirements:
Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade/equivalent.
You must meet eligibility & qualification requirements within 30 days of the closing date.
You must answer all job-related questions in the NSF eRecruit questionnaire & any external assessment that is included.
All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full/blocked, you may not receive important communication that could affect your consideration for this position.
Qualifications
To qualify at the GS-13 level, you must possess at least one year of specialized experience equivalent to the GS-12 level in the federal service providing administrative direction for an organization. Examples of specialized experience include: applying analytical and evaluative methods and techniques to assess the efficiency and effectiveness of organizational and/or program operations, processes, and procedures; assessing attainment of organizational or program objectives; performing budget formulation and execution activities; and supporting human capital activities for an organization.
Experience refers to paid/unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) & other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, & skills & can provide valuable training/experience that translates directly to paid work. You will receive credit for all qualifying experience, including volunteer experience.
CANDIDATES WHO DO NOT MEET THE MINIMUM QUALIFICATION REQUIREMENTS OR WHO DO NOT SCORE IN THE BEST QUALIFIED GROUP MAY BE CONSIDERED FOR A DETAIL TO THIS POSITION IN LIEU OF A TEMPORARY PROMOTION. DETAILS MAY NOT BE MADE PERMANENT.
Education
Education may enhance skills required for this position; however, no substitution of education for specialized experience may be made at this level.
Additional information
Relocation Expenses will not be paid.
This is a non-bargaining unit position
It is NSF policy that NSF personnel employed at or IPAs detailed to NSF are not permitted to participate in foreign government talent recruitment programs. Failure to comply with this NSF policy could result in disciplinary action up to & including removal from Federal Service or termination of an IPA assignment & referral to the Office of Inspector General. Foreign Talent Definitions
Interagency Career Transition Assistance Program (ICTAP)
ICTAP and CTAP provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least "Very Good" on the questionnaire. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility, or a copy of your separation personnel action form.
Additional information regarding ICTAP or CTAP eligibility is available from OPM's Career Transition Resources
Veteran's Preference:
If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the VA letter or other required documentation as specified on the SF-15.
NSF has determined that all of its positions are eligible for telework. Work suitable for telework depends on job duties; therefore, employees must receive approval from their supervisor for telework and have a telework agreement in place. Entering into a telework agreement is voluntary.
This announcement may be used to fill like positions in other organizations within the National Science Foundation.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications above. Ratings will be assigned based on your responses to the occupational questionnaire which will rate the following competencies:
Administration and Management
Financial Management
Human Capital Management
Oral Communication
Teamwork
In some cases, additional assessment processes may be used.
Review your resume and responses carefully. Responses that are not fully supported by the information in your application package may result in adjustments to your score. A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the selecting official.
Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) must meet the agency definition of "well qualified." At NSF, this means a score of 90.0 or higher.
In the merit promotion selection process, formal performance appraisals may be considered if voluntarily submitted by the applicant.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
All applicants should submit a resume/CV of their choice and may also submit a cover letter.
If you are an NSF employee on or eligible for a permanent, competitive service position or you are an NSF employee who is reinstatement eligible based on prior Federal permanent, competitive service, you need not submit documents to confirm status.
Performance appraisals may be considered during the evaluation process if voluntarily submitted.
All uploading must be completed before 11:59 PM Eastern time on the vacancy closing date.
IMPORTANT NOTE: PLEASE DO NOT INCLUDE YOUR SOCIAL SECURITY NUMBER, DATE OF BIRTH OR ANY OTHER PERSONAL IDENTIFIABLE INFORMATION ON YOUR APPLICATION DOCUMENTS.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Applicants must complete and submit an application online at the Office of Personnel Management (OPM) USAJOBS website at https://www.USAJOBS.gov. An account must be established at the OPM website following the instructions provided in order to apply for the position. Once you have completed the USAJOBS process, you will be re-directed to the USA Staffing system to complete your application process, answer the online questions, and submit all required documents. Applications submitted other than the USAJOBS online application WILL NOT BE CONSIDERED under this announcement.
Your application and all supporting documents must be received by 11:59 pm Eastern Standard Time (EST) on the closing date of this announcement. Applicants applying online for this position will be able to apply until 11:59 pm Eastern Standard Time (EST) on the closing date of this announcement. Please allow adequate time to complete your application.
If you encounter technical difficulties during the process, please submit a USA Staffing Help Ticket for assistance. If you have technical difficulties applying to the vacancy on the USAJOBS website, click on Contact USAJOBS. It is suggested that you do not wait until the last day to apply for a vacancy announcement. We will not accept applications other than those submitted through USAJOBS.
As the applicant, it is your responsibility to verify that information entered, uploaded, and submitted is received and is accurate. Ensure that your application includes the required documents listed under "Required Documents" and that they are uploaded in the appropriate fields.
If you need a reasonable accommodation for any part of this application and hiring process, please notify the point of contact on this job opportunity announcement.
All applicants should submit a resume/CV of their choice and may also submit a cover letter.
If you are an NSF employee on or eligible for a permanent, competitive service position or you are an NSF employee who is reinstatement eligible based on prior Federal permanent, competitive service, you need not submit documents to confirm status.
Performance appraisals may be considered during the evaluation process if voluntarily submitted.
All uploading must be completed before 11:59 PM Eastern time on the vacancy closing date.
IMPORTANT NOTE: PLEASE DO NOT INCLUDE YOUR SOCIAL SECURITY NUMBER, DATE OF BIRTH OR ANY OTHER PERSONAL IDENTIFIABLE INFORMATION ON YOUR APPLICATION DOCUMENTS.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Applicants must complete and submit an application online at the Office of Personnel Management (OPM) USAJOBS website at https://www.USAJOBS.gov. An account must be established at the OPM website following the instructions provided in order to apply for the position. Once you have completed the USAJOBS process, you will be re-directed to the USA Staffing system to complete your application process, answer the online questions, and submit all required documents. Applications submitted other than the USAJOBS online application WILL NOT BE CONSIDERED under this announcement.
Your application and all supporting documents must be received by 11:59 pm Eastern Standard Time (EST) on the closing date of this announcement. Applicants applying online for this position will be able to apply until 11:59 pm Eastern Standard Time (EST) on the closing date of this announcement. Please allow adequate time to complete your application.
If you encounter technical difficulties during the process, please submit a USA Staffing Help Ticket for assistance. If you have technical difficulties applying to the vacancy on the USAJOBS website, click on Contact USAJOBS. It is suggested that you do not wait until the last day to apply for a vacancy announcement. We will not accept applications other than those submitted through USAJOBS.
As the applicant, it is your responsibility to verify that information entered, uploaded, and submitted is received and is accurate. Ensure that your application includes the required documents listed under "Required Documents" and that they are uploaded in the appropriate fields.
If you need a reasonable accommodation for any part of this application and hiring process, please notify the point of contact on this job opportunity announcement.
