This position is a Grants Management Specialist (Chief Fiscal Officer), GS- 1109-13 working in Anchorage, Alaska for the R7-Wildlife and Sport Fish Restoration.
This position is also open to status candidates under announcement R7-22-11540743-CA-MP. You must apply to each announcement separately if you wish to be considered under both recruitment methods.
Summary
This position is a Grants Management Specialist (Chief Fiscal Officer), GS- 1109-13 working in Anchorage, Alaska for the R7-Wildlife and Sport Fish Restoration.
This position is also open to status candidates under announcement R7-22-11540743-CA-MP. You must apply to each announcement separately if you wish to be considered under both recruitment methods.
As a Grants Management Specialist (Chief Fiscal Officer) your duties will include, but are not limited to, the following:
Serves as a Grants Officer responsible for the performance of pre-award and post-award functions in support of various financial assistance programs involving both discretionary and mandatory funding incorporating various legal authorities, and statutory requirements, with various recipients including non-profits, educational, local and state governments, and tribal entities.
Oversees FFA administration, modification, termination, and cost analysis functions from simple to complex and/or controversial.
Administers grants and agreements by monitoring performance, progress and cost, protecting the government's rights, enforcing all terms and conditions and ensuring that all actions are properly completed.
Provides continual oversight of the regional and/or center agreements program. Develops regions and/or centers strategic plans and performance metrics and monitors each to ensure mission support. Obtains Solicitor review as required.
Develops guides and procedures to be used region and/or center wide to ensure standardization and streamlining of processes. Implements associated region and service-wide training. Provides technical assistance, oversight, ethics advice, expertise, and consultation to program officials, awardees, review panels, applicants, recipients, sub-recipients and grants management specialists throughout the region and/or center. Serves as region and/or center representative to implement and monitor Bureau and/or DOI financial assistance annual review requirements. Implements internal controls related to financial assistance to increase transparency and enhance competition.
Reviews applications for assigned programs to determine that proposals/agreements conform to Federal laws, regulations, and Bureau and DOI policies.
Reviews proposed budgets for financial assistance action to determine if reasonable and allowable under applicable cost principles and their relationship to the proposed project.
Initiates, plans, and conducts surveys to recommend changes to policies, procedures, and regulations.
Performs/reviews detailed budget analysis of all applications to determine the necessity, reasonableness and appropriateness of the proposed costs through verifying and evaluating data supporting each element of cost and may require the request and use of pre-award audits by a Federal audit agency or an outside audit firm.
Ensures the recipient's business management systems which include (a) accounting, (b) purchasing, (c) organizational structure and internal controls, (d) personnel, (e) travel, (f) property management and (g) audits by the cognizant federal audit agency or outside firm are all reviewed and evaluated to ensure systems are adequate to support the cost, type and term of anticipated project work.
Reviews award documents for execution and secures necessary approvals as required by DOI regulations and ensures designation of an Agreements Technical Representative. Obtains formal legal review, if required, and prepares applicable correspondence. Prepares responses to oral and written inquiries.
Resolves management and administrative problems that arise in the performance of the financial assistance actions. Recommends modifications for continuing, reducing, redirecting, or terminating agreements.
Provides technical assistance, conducts and attends both meetings and conferences of interest to financial assistance community, provides training and business management assistance to program staff, applicants, recipients, and other federal agencies on grants and cooperative agreements, as requested.
Prepares and reviews Memorandums of Understanding and Memorandums of Agreement with various entities in accordance with established guidance. Monitors and ensures the proper close-out of agreements.
Keeps fully appraised of new or revised DOI policies, regulations and procedures and instructions pertinent to the development and execution of financial assistance actions in the region and/or center. Interprets policy for program staff and applicants.
Makes recommendations for the formulation of assistance policies. Recommendations typically result in policy formulation utilized region and/or center wide.
Individuals assigned male at birth after 12-31-59 must be registered for Selective Service. To verify registration visit SSS.gov.
Resume and supporting documents (See How to Apply).
Suitability for employment, as determined by background investigation
Probationary Period: Selectees may be required to successfully complete a probationary period.
Notice of Financial Disclosure Report Requirement: This position is subject to a financial disclosure requirement and you will be required to complete either OGE Form 278e or OGE Form 450 as applicable within 30 days of your appointment
Qualifications
Only experience and education obtained by 06/30/2022 will be considered.
In order to qualify for this position you must possess the Minimum Qualification.
Minimum Qualification [GS-13]
I have one year of specialized experience comparable in scope and responsibility equivalent to grade GS-12 in the Federal service. Experience must include at least 4 of the 6 statements: 1) managing Federal grant awards, working directly with Wildlife and Sport Fish Restoration or a similar grant program; 2) applying principles and procedures for pre-award, post-award, and close-out functions in support of various financial assistance programs; 3) reviewing financial assistance grants or cooperative agreements to ensure compliance with all financial assistance rules and regulations; 4) providing guidance on policy and regulation to help resolve financial assistance award or report issues; 5) reviewing and analyzing grant budgets to ensure costs are allowable; and 6) analyzing grant or cooperative agreement financial assistance information in an automated financial assistance system.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
Not applicable.
Additional information
PCS Information:Relocation discretionary entitlements May be authorized for this position excluding contractor-provided home sale.
Telework:
This position is suitable for telework and may be allowed to telework with supervisory approval.
Additional Vacancies: One or more positions may be filled from applications received under this announcement in the advertised office or other U.S. Fish & Wildlife Service offices in the local commuting area.
Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP):Department of Interior (DOI) Career Transition Assistance Plan (CTAP) procedures apply in filling this vacancy. CTAP/ICTAP provides placement assistance to permanent Federal employees who are surplus, displaced, or involuntarily separated. Applicants claiming CTAP/ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application. To be considered under CTAP/ICTAP, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment questionnaire, and be able to perform the duties of the position upon entry.
For information on CTAP and ICTAP visit: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/"
Alaska Positions: The salary range given above includes base pay and locality pay. You will receive a 2.86% cost of living allowance for Anchorage, Fairbanks, and Juneau, or 5.80% for all other Alaska locations. This allowance is subject to annual review, adjustment and grade decrease.
Applicants are ineligible for this position if at ANY time they have been convicted of a misdemeanor or felony crime of domestic violence, unless such conviction was expunged, set aside or the applicant receives a pardon.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications outlined above.
Once the announcement has closed, a review of your resume and supporting documentation will be used to determine whether you meet the qualification requirements listed on this announcement. If you meet the qualifications your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. Note: If, after reviewing your resume and supporting documentation, a determination is made that you have inflated your qualifications which resulted in you being listed in the highest quality category, you may lose consideration, or be assigned to a lower quality category for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Knowledge of the Wildlife and Sportfish Restoration Program
Ability to negotiate and monitor grant fund activities and grantee financial systems to prevent disbursements that would create deficiencies in appropriations
Knowledge of recipient's business management systems including financial management, procurement, personnel, property management, and travel in order to ensure that public funding is awarded to only those organizations capable of managing them
Ability to oversee Audits of Federal Grant programs including overseeing the implementation of corrective action plans for federal audits of grant programs
Knowledge of, and ability to apply, basic accounting principles, assist recipients in meeting program financial requirements and to determine eligibility of final costs
Ability to oversee financial activities within the office, both for grants and office administration, managing priorities and workload to ensure the most effective and efficient organization
Knowledge of and ability to apply statutes, applicable regulations, Executive Orders, Code of Federal Regulations, OMB Circulars, Bureau, and DOI policies associated with grants management
Knowledge of automated financial assistance processes and related systems in order to complete assignments to include, but are not limited to, Financial and Business Management System (FBMS), GrantSolutions, Grants.gov, similar Federal systems and adapt to any other future systems
Ability to communicate orally, in writing and relate interpersonally in order to present information and persuasive positions, advise program officials, serve on policy formulation teams and provide technical support and assistance to grant recipients to ensure consistency of program administration
All qualified candidates will be assigned to a quality category. The category assignment is a measure of the degree in which your background matches the competencies required for this position. The category ratings for this position are: Best Qualified, Well Qualified, and Qualified
The category rating process protects the rights of veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
You must submit a complete application package. We will not make assumptions about your experience and/or education.
Required Documents:
1. Resume: You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job duties. Include name and address of employer; supervisor name and telephone number. Additional information on what to include can be found here. Your experience needs to address every required qualification.
Additional Documentation, if applicable: 1. Cover Letter
2. Veterans' Preference Documentation: If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 Member Copy 2 or 4 showing you were honorably discharged. If you are claiming 10-point veterans' preference, attach an SF-15, Application for 10-Point Veterans' Preference in addition to the proof required by that form (i.e. VA letter). You may not be awarded preference if you do not attach the correct Veteran Documentation as specified above.
3. CTAP/ICTAP Documentation: If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.602(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.
Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted
Note on Expanded Telework Posture: Due to COVID-19, the USFWS is currently in an expanded telework posture. If selected, you may be expected to temporarily telework. Once employees are permitted to return to the office, you will be expected to report to the duty station listed on this announcement in accordance with the Department's re-entry procedures. At that time, you may be eligible to request to continue to telework one or more days per pay period depending upon the terms of the USFWS telework policy.
Review the appointment eligibility criteria in the application preview linked below. The eligibility section of the application allows you to choose how you wish to be considered for this vacancy announcement. You will ONLY be considered for the eligibilities that you select "yes" to and submit the required supporting documentation, as listed in the Required Documents section or the application text.
To apply for this position, you must provide a complete Application Package. See required documents section.
Click 'Apply' to create an account or log in to your existing USAJOBS account.
Please ensure you check the acknowledgement checkbox then click the Submit Application button to submit your application.
Applications must be received by 06/30/2022 ,11:59pm ET to receive consideration.
Check application status by logging into your USAJOBS account, in Applications tab, click the position title you applied to for the status. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Division of Human Resources
Division of Human Resources
1101 East Tudor Road
Anchorage, AK 99503
US
Next steps
Once you submit all the required documents and the online application in USAJOBS, you will receive an acknowledgement email that your submission was successful. After the evaluation process is complete, you will be notified of your status and/or referral to the hiring official. If further evaluation or interviews are required, you will be contacted by the hiring official.
You will be notified if this job is filled or canceled. Timelines for this process vary widely.
You may check the status of your application at any time by logging in to your USAJOBS account as we will not be responding to inquiries about the status of applications as long as the system has been updated.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
You must submit a complete application package. We will not make assumptions about your experience and/or education.
Required Documents:
1. Resume: You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job duties. Include name and address of employer; supervisor name and telephone number. Additional information on what to include can be found here. Your experience needs to address every required qualification.
Additional Documentation, if applicable: 1. Cover Letter
2. Veterans' Preference Documentation: If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 Member Copy 2 or 4 showing you were honorably discharged. If you are claiming 10-point veterans' preference, attach an SF-15, Application for 10-Point Veterans' Preference in addition to the proof required by that form (i.e. VA letter). You may not be awarded preference if you do not attach the correct Veteran Documentation as specified above.
3. CTAP/ICTAP Documentation: If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.602(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.
Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted
Note on Expanded Telework Posture: Due to COVID-19, the USFWS is currently in an expanded telework posture. If selected, you may be expected to temporarily telework. Once employees are permitted to return to the office, you will be expected to report to the duty station listed on this announcement in accordance with the Department's re-entry procedures. At that time, you may be eligible to request to continue to telework one or more days per pay period depending upon the terms of the USFWS telework policy.
Review the appointment eligibility criteria in the application preview linked below. The eligibility section of the application allows you to choose how you wish to be considered for this vacancy announcement. You will ONLY be considered for the eligibilities that you select "yes" to and submit the required supporting documentation, as listed in the Required Documents section or the application text.
To apply for this position, you must provide a complete Application Package. See required documents section.
Click 'Apply' to create an account or log in to your existing USAJOBS account.
Please ensure you check the acknowledgement checkbox then click the Submit Application button to submit your application.
Applications must be received by 06/30/2022 ,11:59pm ET to receive consideration.
Check application status by logging into your USAJOBS account, in Applications tab, click the position title you applied to for the status. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Division of Human Resources
Division of Human Resources
1101 East Tudor Road
Anchorage, AK 99503
US
Next steps
Once you submit all the required documents and the online application in USAJOBS, you will receive an acknowledgement email that your submission was successful. After the evaluation process is complete, you will be notified of your status and/or referral to the hiring official. If further evaluation or interviews are required, you will be contacted by the hiring official.
You will be notified if this job is filled or canceled. Timelines for this process vary widely.
You may check the status of your application at any time by logging in to your USAJOBS account as we will not be responding to inquiries about the status of applications as long as the system has been updated.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
