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    Duties

    Summary

    Due to the Pandemic, and individual states with different phases of reopening, the selectee’s report date to the official duty station/facility may be delayed until such time as employees are allowed to report to the workplace. The person selected may telework up to the maximum extent possible, up to and including full time, until it is safe to relocate.

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    Responsibilities

    The incumbent plans, develops, monitors, and executes actions required to manage the office's administrative functions. Provides support to supervisors, managers, and other employees in day-to-day operations; which may include several of the following areas: fiscal management, travel, management information systems, contract administration, property management, procurements, and overall office management.

    Prepares administrative articles, reports, and briefing items. Applies experience and detailed knowledge to plan and accomplish assignments for projects/programs. Performs tasks independently. Plans, coordinates, and accomplishes workload, which includes multiple assignments and priorities that support a variety of internal organizations.

    Typical specialized assignments may include the following: prepares and manages correspondence; compiles, tracks, and analyzes information for a wide variety of programs: enters and tracks budget expenditures; purchases and inventory: establishes, organizes and manages files, documents, and records, provides advanced computer assistance, schedules meetings; manages time and attendance, provides written or oral explanations of organizational policies, coordinates the implementation of new office policies and systems, maintains calendars and travel records. Interprets guidelines, compiles and consolidates information, and prepares reports for assigned programs. Provides management assistance on the operations of assigned programs and the interrelationships of such programs. Broad understanding of how administrative, financial, and other business support assignments contribute to the activities of the organizational unit.

    Performs various analytical studies, such as space management, travel administration, overtime usage trends, leave usage, etc. Prepares administrative directives or revisions needed to implement recommendations. Collects program information from FAA personnel and enters it into information systems. Tracks all financial, personnel, supply and other such transactions through the office in both electronic and paper form.

    Reconciles data, validates transactions, and identifies and resolves discrepancies. Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria. Prepares travel orders including cost estimates for training assignments and permanent change of station actions.

    Uses a wide variety of FAA proprietary and industry standard computer programs and software applications, including CASTLE, eLMS, E-2, Microsoft Word, Excel, PowerPoint and Outlook. Utilizes a variety of FAA financial applications such as DELPHI, REGIS, PRISM, PCPS, etc., as well as Excel to analyze, troubleshoot and problem solve.

    Provides general administrative guidance to the staff and keeps the manager informed of any issues. Serves as a liaison between other offices, internal and external to ATO, including Service Centers and FAA headquarters. Work is reviewed periodically, typically through status reports and at completion to ensure timeliness and all aspects of quality.

    Travel Required

    Occasional travel - The job may require travel from time- to-time, but not on a regular basis. The travel may be for training or other work-related duties.

    Supervisory status

    No

    Promotion Potential

    None

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/614637000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.