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    Duties

    Summary

    Serves as the Management and Program Analyst for the Federal Aviation administration, Office of the Administrator. He/she is the primary advisor to the Supervisory Management and Program Analyst and the secondary advisor to the Manager of Administrative Operations and the Executive Secretariat regarding the Administrator's Correspondence Program for the Federal Aviation Administration.

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    Responsibilities

    Performs multiple and varying assignments under the limited direction of a manager, project/program manager, team leader, or more experienced professional. This includes all aspects of the correspondence program, i.e. policies, processing, and oversight.

    Applies experience and advanced knowledge applicable to his/her discipline to plan and accomplish assignments. Demonstrates a knowledge of internal organizational relationships, as well as relationships with the White House, other Federal departments and agencies, congressional offices, and aviation related organizations. He/she is responsible for the identification, routing, controlling, coordination, editing, and dispatching correspondence addressed to, signed by, or of current or potential interest to the Administrator and the Deputy Administrator. This includes congressional inquiries, correspondence referred from the White House, the Secretary of Transportation, and correspondence from private industry and the general public with varying levels of interest.

    As part of the Administrator's Correspondence Program, he/she also reviews all correspondence reviewed by the Associate and Assistant Administrators before it goes to the Administrator for signature. The Executive Secretariat Office functions as the Office of the Administrator's Agency-wide coordination and communications mechanism for written correspondence. It is the authoritative channel for official written communications between FAA and the Secretary of Transportation, Congress, and the White House.

    At the request of the Supervisor, he/she independently prepares written responses to queries from the general public and other Federal agencies based on research and personal knowledge of FAA policies, programs, and activities. Prepares a variety of briefing documents and reports. Conducts an ongoing analysis of the Administrator's

    Correspondence Program to make recommendations of required changes to ensure all aspects of the program is functioning Agency-wide, both at the headquarters and the regions around the United States. He/she must maintain a close relationship with contacts within each line of business, the Department of Transportation, Congress, and the White House.

    Demonstrates considerable independence in planning time and helping a manager, project/program manager, and/or team leader to plan and use assigned resources to accomplish projects/programs/activities.

    As part of the Administrator's Correspondence Program, he/she is responsible for assisting in the training and indoctrination of subordinate Management and Program

    Analysts within the lines of business. He/she assists in establishing standard operating procedures for the Correspondence Analysis Team by regularly reviewing current procedures suggesting and writing new guidelines for inclusion in the SOP document.

    Resolves most problems and work issues without the assistance of a manager, project/ program manager, team leader, or more experienced professional.

    Work is reviewed periodically, typically at major milestones and at completion, for policy compliance and alignment with the requirements of projects and/or other work activities.

    Travel Required

    Not required - The job does not require any travel.

    Supervisory status

    No

    Promotion Potential

    NA

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    Requirements

    Conditions Of Employment

    • US Citizenship is required.
    • Selective Service Registration is required for males born after 12/31/1959.

    Qualifications

    Applicants must demonstrate at least one year (52 weeks) of SPECIALIZED experience equivalent to the next lower grade/pay band (FG/GS-11/FV-G) in the Federal Government. Specialized experience is defined as that which has equipped the applicant with the particular knowledge, skills, and abilities required to successfully perform the duties of the position, and is typically in or directly related to the line of work of the position to be filled.

    SPECIALIZED EXPERIENCE is defined as:

    • Demonstrate experience, applied knowledge, and skills to make recommendations to the Supervisory Management and Program Analysts, Managers of Administrative Operations, and Executive Secretariaties on issues of developing, communicating, or enhancing program matters involving interaction with all of the Agency's public audience and stakeholders, both nationally and internationally.

    You should include relevant examples of the specialized experience in your work history. Errors or omissions may impact your rating or may result in you not being considered.

    Answer all questions to the best of your ability. DO NOT ASSUME THAT BECAUSE YOU HOLD, OR HAVE HELD THIS POSITION, YOU WILL AUTOMATICALLY BE FOUND ELIGIBLE. You may be asked to provide evidence or documentation that you have this type of experience later in the selection process. Your responses are subject to verification through job interviews, or any other information obtained during the application process. Any exaggeration of your experience or any attempt to conceal information can result in disqualification.

    Eligible applicants meeting the minimum qualification requirements and/or selective placement factor(s) (SPF) may be further evaluated on the Leadership & Management Dimensions and/or Technical Requirements listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: (1) score order; (2) category grouping; or (3) alphabetical, and referred to the selecting official for selection consideration.

    *Applicants who fail to demonstrate possession of any of the above criteria AND who do not provide the required documentation will receive no further consideration for this position.*

    Applicants may be asked to verify information on your application for employment with the FAA.

    **All qualification requirements must be met by the closing date of this vacancy announcement.**

    Education

    Education cannot be substituted for experience.

    Preview Job Questionnaire

    Make sure your Resume includes detailed information to support your qualifications and answers to the job questionnaire.

    Additional information

    We may use this vacancy to fill other similar vacant positions.
    Position may be subject to a background investigation.
    A one-year probationary period may be required.
    The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies.

    NOTES:

    1) As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each Leadership and Management and Technical Requirement.

    In lieu of providing a narrative response in the text box listed below each Leadership and Management Dimension and Technical Requirement, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each. Your work history examples should be specific and clearly reflect the highest level of ability. Your answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a human resource specialist as appropriate.

    2) This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available on the following website: http://jobs.faa.gov/FAACoreCompensation.htm .

    3) This Level 2 (Non-Critical Sensitive) position requires favorable adjudication of an Access National Agency Check and Inquiries (ANACI) background investigation prior to appointment, unless a waiver is obtained.

    4) AFSCME Interview Criteria: Article 42, Section 13 states: If the selecting official decides to interview any employee on the selection list for a vacancy, then all who remain under consideration for the position at that point in the process must be interviewed. If the selection list is shortened to a best qualified list through a comparative process, then the best qualified list shall be considered to be the selection list. If it is determined that interviews are required and telephone interviews are not utilized, travel expenses incidental to these interviews will be paid in accordance with the Agency's travel regulations and this Agreement.

    5) Some, all, or none of the applicants may be interviewed.


    This is a bargaining unit position.

    Links to Important Information: Locality Pay , COLA

    How You Will Be Evaluated



    IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

    Background checks and security clearance

    Security clearance

    Secret

    Drug test required

    No

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    Required Documents

    Only supplemental documentation (e.g. transcript, certifications, SF-50, and/or veterans' documentation) will be accepted in combination with your on-line application. These documents must be uploaded or faxed to 202-267-7032 or 1-866-291-3009 on or before the closing date of the announcement. All submitted documents must reference the announcement number.

    For guidance on how to create a Federal resume, visit http://www.archives.gov/careers/jobs/forms/resume-guide.pdf.

    Failure to submit all required documents by the closing date will result in a finding of ineligible. We are not responsible for incomplete, illegible or missing documents.

    Please DO NOT email your application documents. We cannot accept documents received via the email system. Documents sent via email will NOT receive consideration.

    All Veterans: If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

    If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

    Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.

    Forms:

    • SF-15  : Application for 10-Point Veteran Preference

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    http://www.faa.gov/jobs/working_here/benefits/

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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    How to Apply

    You must apply online to receive consideration. Your application must have a status of "Received" by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must have a status of "Received" each time a referral list is created in order to receive consideration for positions associated with register.

    IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.

    We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.

    Please ensure EACH work history includes ALL of the following information:

    • Job Title (include series and grade if Federal Job)

    • Duties (be specific in describing your duties)

    • Employer's name and address

    • Supervisor name and phone number

    • Start and end dates including month, day and year (e.g. June 18 2007 to April 05 2008)

    • Full-time or part-time status (include hours worked per week)

    • Salary


    Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.

    You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies. Please see this guide, Document Upload Guide, for more information on uploading and re-using the documents in your applications.

    Agency contact information

    Stephanie Carr

    Phone

    (202) 267-3099

    Fax

    (202) 267-8330

    Email

    Stephanie.L.Carr@faa.gov

    Address

    Federal Aviation Administration
    HQ Employment Services Branch
    800 Independence Ave, SW, Room 523
    AHF-110
    Washington, DC 20591
    US
    Learn more about this agency

    Thanks to the work of the Federal Aviation Administration (FAA), over the past 50 years, aviation has become central to the way we live and do business, linking people from coast to coast and connecting America to the world. In fact, FAA has created the safest, most reliable, most efficient, and most productive air transportation system in the world.

    Visit our careers page

    Learn more about what it's like to work at Federal Aviation Administration, what the agency does, and about the types of careers this agency offers.

    http://www.faa.gov/jobs/

    Next steps

    Candidates for FAA positions are evaluated using our Automated Vacancy Information Access Tool for Online Referral (AVIATOR) system. AVIATOR compares your skills and experience as described in your application with the requirements of the position. If you are found to be an eligible, highly-qualified candidate, you will be referred to the selecting official for further consideration. (In some cases, individuals with priority for special consideration must be considered and selected before other candidates.) Whether or not you are contacted for an interview depends upon the location of the position and the judgment of the selecting official.

    Important - If you make any change to your application, you must resubmit it. If you change your application and do not resubmit it, your changes will not be considered part of your application package, and your previous application will be considered.

    All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/554017900. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.