The incumbent serves as a Management and Program Assistant in the System Oversight Division, solely responsible for administrative support of at least two Branches and/or Section offices as part of the regular assigned duties. Performs a combination of routine and multiple and varying assignments in support of administrative programs under the limited direction of a manager or more experienced employee. Assists managers and other employees in day-to-day operations, and may act as a lead for other support staff to coordinate multiple assignments. May serve as backup to other Branch or Section offices. The workforce and the organization rely heavily upon this position for accuracy and timeliness in the completion of assigned tasks.
The incumbent applies experience and advanced knowledge to plan and perform administrative assignments with an understanding of how administrative assignments contribute to organizational activities. Work activities typically support multiple projects/programs and contribute to the objectives of one or more organizational units and/or major subdivisions. Assists two or more assigned office managers and their office employees in day-to-day operations. Researches, interprets, and applies regulatory and policy guidelines to answer employees and manager’s questions and/or help them solve administrative problems. Tracks and analyzes data to ensure compliance with policies and procedures. Ensures organization administrative processes are functioning efficiently and effectively and in accordance with current guidance, policies, procedures, and regulations.
Demonstrates considerable independence in planning time, and coordinates only as needed with a manager or more experienced employee to prioritize assignments and use assigned resources. Often helps others plan and identify resources to accomplish projects/programs/tasks. Maintains and updates organizational information systems to ensure accurate account of staff levels, employee position assignments, employee status, tracking obligations, and expenditures of funds throughout the execution phase of the annual operating budget cycle. Plans, coordinates, and schedules meetings including participants from multiple internal and external groups. Collects and organizes documentation for all meetings.
Established policies/procedures provide guidance for most assignments, but allow some discretion for the employee to select the most appropriate approach(es) or to recommend new approaches. Typically works under limited instructions that are provided by a manager or more experienced employee. May provide recommendations to improve work process. Ensures compliance with facility, regional, and service area security guidelines and policies governing the issuance of keys, parking decals, identification badges, proximity cards, and other access credentials for FAA employees, contract employees, and visitors. Receives visitors and callers. Ensures effective management and internal controls of assigned agency property through periodic inventories in accordance with the agency guidelines. May serve as a Purchase Credit Cardholder and perform all associated activities for purchase and validation. Collects, compiles, and formats historical and trending financial information/reports to contribute to the preparation and submission of budget requirements.
Performs time and attendance duties for a large group of employees. Utilizes travel system to initiate, complete, review and validate travel authorization and vouchers to ensure compliance with governing guidelines. Uses a variety of software programs to prepare narrative documents, reports, graphs and charts. Reviews outgoing correspondence for proper grammar, formatting, and accuracy.
Contacts are typically internal and external. Work under limited instructions provided by a manager are more experienced employee.
Selective Service Registration is required for males born after 12/31/1959.
Must submit an SF50 (See Required Documents)
Qualifications
FG-7: To qualify for this position at the FG-7 level you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FG-6 level (GS-6/FV-E). Specialized experience may include but not limited to: researches, interprets and applies regulatory and policy guidelines to answer employees and manager's questions and/or help them solve administrative problems. Tracks and analyzes data to ensure compliance with policies and procedures..
FG-8: To qualify for this position at the FG-8 level you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FG-7 (GS-7/FV-E). Specialized experience may include but is not limited to: Skills in planning and managing the office's daily administrative functions, maintaining automated systems to record, reconcile, validate, and track data; identifying and resolving discrepancies; performing various analytical studies; interpreting and providing guidance; and performing multiple and varying assignments in the areas of financial support, personnel matters, personal property, and travel administration.
FG-9: To qualify for this position at the FG-9 level you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FG-8 (GS-8/FV-F). Specialized experience may include but is not limited to: performs a combination of routine and multiple and varying administrative assignments and functions and accomplishes work under limited direction; maintains and updates organizational information systems to ensure accurate account of staff levels, employee position assignments, employee status, tracking obligations and expenditure of funds.
Qualifications must be met by the closing date of the vacancy announcement.
Applicants should include examples of their specialized experience in their work history.
Education
No education substitution for qualifications for this position at the FG-7, FG-8 or FG-9 levels.
Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.
Additional information
We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies.
1. SALARY: Salary ranges includes base pay only for FG-7 $37,301 to $48,488, FG-8 $41,310 to $53,703 & FG-9 $45,627 to $59,316. Locality pay will be added upon selection based on assigned duty location.
2. As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.
In lieu of providing a KSA NARRATIVE response in the text box listed below each KSA, in your work history on your resume, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Please also ensure EACH work history includes ALL of the following information: Job Title (include series and grade if Federal Job); Duties (be specific in describing your duties); Employer's name and address; Supervisor name and phone number; Start and end dates including month and year (e.g. June 2007 to April 2008); Full-time or part-time status (include hours worked per week); & Salary. Determining length of Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible due to an incomplete application.
Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job.
3. This is a developmental position leading to the full performance level of FG-9. The position is designed to prepare the incumbent for progressively more difficult and complex work assignments with increased independence, confidence, and authority. Selection may be made at the FG-7, FG-8 or FG-9. If selection is made at the FG-7, FG-8, if qualified, future promotion may occur, if and when, there is higher level work to be performed, the manager assigns the higher level work and the incumbent shows the capacity to perform the work. In all cases, the manager will decide whether or not to promote based on the needs of the organization. There is NO mandatory requirement for promotion to the next higher level.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Only supplemental documentation, e.g. SF50 will be required in combination with your on-line application. This document must be uploaded on or before the closing date of this announcement. Failure to submit could result in loss of consideration. We cannot guarantee timely receipt and assume responsibility for the quality or legibility of uploaded, illegible documents will result in loss of consideration. You only need to submit those items required on this vacancy announcement.
If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
You must apply online to receive consideration. Your application must have a status of "Received" by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must have a status of "Received" each time a referral list is created in order to receive consideration for positions associated with register.
IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.
We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.
Please ensure EACH work history includes ALL of the following information:
Job Title (include series and grade if Federal Job)
Duties (be specific in describing your duties)
Employer's name and address
Supervisor name and phone number
Start and end dates including month, day and year (e.g. June 18 2007 to April 05 2008)
Full-time or part-time status (include hours worked per week)
Salary
Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.
You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies. Please see this guide, Document Upload Guide, for more information on uploading and re-using the documents in your applications.
Federal Aviation Administration
ACE Regional HR Services Division
901 Locust Street
AHF-C100
Kansas City, MO 64106
US
Next steps
Candidates for FAA positions are evaluated using our Automated Vacancy Information Access Tool for Online Referral (AVIATOR) system.
AVIATOR compares your skills and experience as described in your application with the requirements of the position.
If you are found to be an eligible, highly-qualified candidate, you will be referred to the selecting official for further consideration.
(In some cases, individuals with priority for special consideration must be considered and selected before other candidates.)
Whether or not you are contacted for an interview depends upon the location of the position and the judgment of the selecting official.
Important - If you make any change to your application, you must resubmit it.
If you change your application and do not resubmit it, your changes will not be considered part of your application package, and your previous application will be considered.
All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Only supplemental documentation, e.g. SF50 will be required in combination with your on-line application. This document must be uploaded on or before the closing date of this announcement. Failure to submit could result in loss of consideration. We cannot guarantee timely receipt and assume responsibility for the quality or legibility of uploaded, illegible documents will result in loss of consideration. You only need to submit those items required on this vacancy announcement.
If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
You must apply online to receive consideration. Your application must have a status of "Received" by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must have a status of "Received" each time a referral list is created in order to receive consideration for positions associated with register.
IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.
We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.
Please ensure EACH work history includes ALL of the following information:
Job Title (include series and grade if Federal Job)
Duties (be specific in describing your duties)
Employer's name and address
Supervisor name and phone number
Start and end dates including month, day and year (e.g. June 18 2007 to April 05 2008)
Full-time or part-time status (include hours worked per week)
Salary
Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.
You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies. Please see this guide, Document Upload Guide, for more information on uploading and re-using the documents in your applications.
Federal Aviation Administration
ACE Regional HR Services Division
901 Locust Street
AHF-C100
Kansas City, MO 64106
US
Next steps
Candidates for FAA positions are evaluated using our Automated Vacancy Information Access Tool for Online Referral (AVIATOR) system.
AVIATOR compares your skills and experience as described in your application with the requirements of the position.
If you are found to be an eligible, highly-qualified candidate, you will be referred to the selecting official for further consideration.
(In some cases, individuals with priority for special consideration must be considered and selected before other candidates.)
Whether or not you are contacted for an interview depends upon the location of the position and the judgment of the selecting official.
Important - If you make any change to your application, you must resubmit it.
If you change your application and do not resubmit it, your changes will not be considered part of your application package, and your previous application will be considered.
All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
