Skip to main content
U.S. flag
 

SECRETARY (OFFICE AUTOMATION)

Department of the Air Force
Air Force Materiel Command

Summary

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.

The primary purpose of this position is to This position serves as the principal office assistant providing executive secretarial support to the AFMC Executive Director. The incumbent is responsible for ensuring the high quality of projects, correspondence, and associated
special tasks directly supporting the official responsibilities of the Executive Director.

Overview

Help
Accepting applications
Location
Few vacancies in the following location:
Work site options
Telework eligible
Yes—as determined by the agency policy.
Remote job
No
Relocation expenses reimbursed
No
Salary
$57,963 - $91,647 per year
Pay scale & grade
NK 3
Promotion potential
None
Pay scale and grade determines the salary of the job.
Work schedule
Full-time
Travel Required
Occasional travel - You may be expected to travel for this position.
Appointment type
Permanent
Occupations and job series
Supervisory status
No
Federal service type
This job is in the Competitive Service
Represented by a union
No
Drug test
No
Security clearance
Other
Financial disclosure required
No
Some jobs require financial disclosure to identify conflicts of interests.
Announcement number
AFMC-13109332-545008-9X-CMR
Control number
891856000

Duties

Help

  • 1. Manages the Executive Director's daily schedule of meetings and appointments for the most advantageous use of time. At own discretion arranges, refuses, or shifts appointments, ceremonies, briefings, presentations, meetings, etc., coordinating with the staff offices concerned and arranging for a member of the Executive Director's staff to represent him/her when appropriate. Reminds the Executive Director of time and place of appointments, assures that any required advanced actions have been completed, and keeps him/her informed of matters requiring attention. Works closely with offices of the Commander, Deputy Commander, Executive Officer and/or Aide to the Commander, coordinating their schedules in order that they may attend meetings with the Executive Director as required. Reserves time each day when the Executive Director can be available to his/her staff officers for consultation.
  • 2. Maintains cognizance of and follows closely all subjects reviewed and actions directed by the Executive Director each day, receiving information directly from various staff officers and the Executive Director upon conclusion of discussion as well as through daily flow of business. Provides the Executive Director with status information, extends completion dates if explanations for delays are reasonable, and serves in a liaison capacity to transmit information between the Executive Director and his/her staff as action progresses, new developments occur, or changes in policy, priority, or requirements are made.
  • 3. Reviews incoming correspondence, directives, and publications. Determines from subject matter which correspondence can be handled personally and prepares replies accordingly. Based on personal knowledge or information from files, refers incoming correspondence to appropriate office of responsibility. Maintains suspense file and follow ups to ensure that correspondence and reports are prepared and submitted on time. Establishes and maintains office files in accordance with established procedures. Reviews correspondence, reports, and other" documents prepared by others for signature/ coordination of the Executive Director to ensure procedural and grammatical accuracy, conformance with general policy, factual correctness. Calls inadequacies or deviations to originator's attention, or, as appropriate, rewrites in Executive Director's personal style. Provides guidance and technical direction to subordinate clerical personnel. When requested, informs supervisor of sources of information on various matters.
  • 4. Personally, initiates actions, including correspondence, on a variety of matters on which the Executive Director's viewpoint and desires are known and involving matters received through official channels, of semi-official, personal, or confidential nature, or which require an interim response pending subsequent action at a later or more convenient time. Prepares a wide variety of personal and executive correspondence, reports, and other documents from information obtained from staff, files, and other sources.
  • 5. Uses varied functions of multiple office automation software to produce a wide range of documents, formats, etc. Specific processing functions involved require a varying number and sequence of steps and use of different functions from one assignment to another. Uses word processing software to create, copy, edit, store, retrieve, and print forms, memos, and letters; uses existing database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and uses graphics software to provide graphs and charts for reports and presentations. Transmits and receives documents and messages electronically using personal computers or workstations that are networked or linked to other computers or workstations.
  • 6. Makes travel arrangements based on specific request provided by traveler.

Requirements

Help

Conditions of employment

  • U.S. Citizenship is required
  • Males must be registered for Selective Service, see Legal and Regulatory Guidance
  • If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
  • This posn is subject to provisions of the DoD Priority Placement Program
  • For more information on Acq Demo please go to DoD AcqDemo Homepage http://acqdemo.hci.mil/ and Fact Sheet http://acqdemo.hci.mil/faq.html
  • Position may require an appropriate security clearance
  • Employee must maintain current certifications
  • Employee may be required to work other than normal duty hours, to include evenings, weekends and/or holidays
  • Shift work and emergency overtime may be required
  • Disclosure of Political Appointments
  • All federal employees are required to have direct deposit.
  • This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.
  • Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
  • Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
  • Relocation costs or other incentives may be available and considered by the organization.
  • Selectee may be required to serve a probationary or trial period
  • This position may require travel
  • This position may require drug testing, and the candidate may be subject to passing a drug test upon selection
  • Selectee is expected to be granted with and/or maintain the appropriate security clearance required for the position
  • Applicant must have skills as a typist, min of 40 WPM proficiency. Must upload an authorized proficiency certificate or self-certify proficiency in the assessment tool.

Qualifications

Experience requirements are described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, .
Clerical and Administrative Support Positions..

SPECIALIZED EXPERIENCE: I have, or within 120 days of the closing date of this announcement will have, one year of specialized experience at the next lower grade level GS 07, pay band (NK-02), or equivalent (pay schedule, pay band, etc). Specialized experience described as: preparing a wide variety of recurring and nonrecurring correspondence, reports and other documents from information obtained from the staff, files, and/or other sources; reviewing and processing incoming and outgoing correspondence; providing telephone and reception services; maintain supervisor's calendar, coordinating meeting arrangements or scheduling meeting or conferences; performing clerical work; use of multiple office automation software with varied functions; locate, assemble, and compose information for reports, inquiries, and/or nontechnical correspondence; and the ability to plan, organize work, and meet deadlines. Skilled in typing: 40 words per minute typing speed.


KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

  • Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, locating and assembling information for various reports, maintaining files/records, and making and preparing travel arrangements.
  • Knowledge of office functions and commitments of supervisor and command staff to prepare and review
    correspondence, to screen telephone calls and visitors, to maintain supervisor's calendar, and to perform other
    substantive or administrative work of the organization
  • Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit
    written correspondence and reports
  • Knowledge of office automation software functions to support office operations and produce a variety of
    textual documents such as letters, reports, memos, and form letters.
  • Skill in typing; a qualified typist is required.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to locate, assemble, and compose information for reports, inquiries, and non-technical correspondence
  • Ability to plan, organize work, and meet deadlines.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.You will receive credit for all qualifying experience, including volunteer experience.

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY? If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.


FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information


This is an acquisition demonstration project position NK-3 equivalent to a GS-8 to GS-10.

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.

Current Federal Civilian employees may apply for temporary/term positions and if selected, a break in service may be required prior to appointment to the position.

Temporary/Term Appointments: If you are selected for a temporary or term position in the competitive service, your appointment may be extended to the maximum period allowed by law without further competition.

Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.

Priority Placement Program (PPP) Applicant Eligible: PPP Applicants determined well qualified and selected, will be placed at the full performance level. You must include a completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click here to obtain/download the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement.

Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click here.

If you have questions regarding this announcement and have hearing or speech difficulties click here.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Your responses to the questionnaire may be compared to the documents you submit. The documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.

Applicants who disqualify themselves will not be evaluated further.

Your application will be analyzed by a Human Resources Specialist to determine if you meet the minimum qualification requirements. If qualified, your application will then be evaluated using the USA Hire Standard Assessment (also known as the USA Hire assessment battery).The USA Hire Standard Assessment is a secure, online, competency-based assessment process designed to measure critical general competencies required for successful performance in this position.
USA Hire Assessment Process & Instructions

  • Assessment Notification: If you are determined to meet minimum qualifications and are required to take the assessments, you will be notified immediately after submitting your application in USAJOBS. This notification will appear on your application submission confirmation screen and will be sent to the email address associated with your USAJOBS profile.
  • Accessing the Assessment: The notification will contain a unique, single-use web link to access the USA Hire system. Do not share this link, as it is tied directly to your application.
  • Assessment Window & Deadline: You will generally have 48 hours from the date and time you submit your application to complete the USA Hire assessments. Your specific deadline will be clearly stated in your notification email.
  • Tracking Status: You can access your assessment completion status or retrieve your unique assessment link at any time while the assessment window is open by logging into USAJOBS, navigating to "Track this application," and selecting the link to return to the assessment system
Assessment Reuse: If you have previously completed the same USA Hire assessments for another position, your scores may be automatically reused. The system will notify you if you have valid scores on file

How to Prepare
Applicants are highly encouraged to visit the USA Hire Applicant Resource Center prior to starting the assessments to review system requirements and access practice materials: USA Hire Applicant Resource Center (OPM) https://support-usahire.opm.gov/hc/en-us

APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume.

Air Force Materiel Command

The mission of the United States Air Force is: To fly, fight, and win ... Airpower anytime, anywhere. To achieve that mission, the Air Force has a vision of Global Vigilance, Global Reach and Global Power. That vision orbits around three core competencies: Developing Airmen, Technology-to-Warfighting and Integrating Operations. Core competencies and distinctive capabilities are based on a shared commitment to three core values -- integrity first, service before self, and excellence in all we do.

Click here to view the AF Civilian Employment Eligibility Guide:

  • AF DCIPS Interchange
  • AF Internal Employee
  • DoD Transfer (Excluding Air Force)
  • EO 12721 Certain Former Overseas Employees
  • EO 13473 Appointment of Certain Military Spouses
  • Former Federal Employees (Reinstatement)
  • Interagency Career Transition Assistance Plan
  • Land Management Employee
  • Military Spouse Preference
  • National Service (Peace Corps and VISTA)
  • Non-DoD Transfer
  • Other (Interchange Agreements)
  • People with Disabilities, Schedule A
  • PPP DoD Military Reserve (MR) and National Guard (NG) Technicians
  • PPP DoD Retained Grade Preference Eligible
  • PPP Mil Res (MR) and Nat Guard (NG) Pref Eligible Technician Receiving Disability Retirement
  • Veterans Employment Opportunities Act

Agency contact information

Total Force Service Center
Phone
1-800-525-0102
Email
DO.NOT.EMAIL@CALL.ONLY
Address
Wright Patterson AFB
2000 Allbrook Drive
Wright Patterson AFB, OH 45433
US

Your session is about to expire!

Your USAJOBS session will expire due to inactivity in 8 minutes. Any unsaved data will be lost if you allow the session to expire. Click the button below to continue your session.