Clarification from the agency

NOTE: The 2-page Resume requirement does not apply to this position. This vacancy announcement is open to current and permanent employees of the Department of Veterans Affairs, current and permanent employees of other Federal Agencies, and the public

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The Supervisory Medical Supply Technician ,Chief processing has oversight of all supervision administrative management of SPS report directly to the Associate Director of patient Care Services.

1. Overseas the processing of critical and semi critical reusable medical equipment.
2. Incumbent develops, reviews and approves Standard Operating Procedures for all identified critical and semi-critical Reusable Medical Equipment (RME) that designed by the manufacturer to be reused for multiple patients.
3. Incumbent oversees the training in the setup, use, reprocessing, and maintenance of competency.
4. Establish and communicates workplace priorities and makes assignments accordingly.
5. Regularly assesses and establishes staffing plans that meet workforce needs.
6. Understand and adheres to performance Base Interviewing principals
7. Monitors compliance with regulatory or VA directives.
8. Effectively assigns and delegates work.
9. Promotes and ensure safe works environment. Completes accident reports efficiently and timely.
10. Reviews and respond to anticipated unit activity.
11. Skillfully performs in rapidly changing, atypical or crisis situations.
12. Collaboratively establishes work unit goals and leads a team to goal attainment.
13. Communicates and enforces policies and procedures.
14. Manages workplace issues with consistency and documents appropriately.
15. Maintain and ethical management practice: related to consistency, fairness equity, payroll and timekeeping.
16. Routinely reviews, work group expenditures affecting the unit (FTEE, per diem staff spending, OT, OWCP, impact of absenteeism).
17. Reviews quality assurance data collected in SPS for tracking and trending. Identifying strengths and weakness and developing process improvement process to optimize performance.
18. Role- specific competencies are verified and documented in accordance with facility policy.
19. Adheres to safety regulations and reporting processes to protect and improve patient and staff safety.
20. Evaluate work performance of subordinates.
21. Give advice, counsel, or instruction to employees on both work and administrative matter.
22. Manages the SPS Equipment such as sterilizers, washer/disinfector, ultrasonic, sealers through the nonexpendable property program for the assigned facility/system and requests replacement of all equipment under their purview as needed.
23. serves as a member or in a advisory capacity on Committee such as commodity Standardization, Infection Control, environment of Care, and Reusable Medical Equipment.
24. Solicits assistance from, or responds to, inquiries from outside regulatory and advisory agencies to ensure compliance with established policies and procedures from organizations such as the Food and Drug administration (FDA), Association for the Advancement of Medical Instrumentation (AAMI), Joint Commission (JC), International Association for Healthcare Central Service Materiel Management (IAHCSMM), Association of Peri operative Nurses (AORN), and others.

Work Schedule: Monday - Friday 7:00am to 3:30pm w/rotating shifts to WHEN Hours
Compressed/Flexible: No
Recruitment/Relocation Incentives (Sign-on Bonus): No
Permanent Change of Station (Relocation Assistance): Not authorized
Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year)
Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience.
Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.
Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66.
Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA
Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement)
Telework: Ad-hoc
Virtual: No
Functional Statement #: 63019F
Permanent Change of Station (PCS): Not authorized
PCS Appraised Value Offer (AVO): Not authorized

Conditions of employment

• You must be a U.S. Citizen to apply for this job.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Must pass pre-employment evaluation.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the "Required Documents" section of this announcement.

As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• English Language Proficiency - English Language Proficiency - You must be proficient in spoken and written English as required by 38 U.S.C. 7402(d), and 7407(d)
• Experience and/or Education -
  • Experience - Six months of experience that demonstrates the ability to perform the work or provides an understanding of the work; OR
  • Education - One year above high school that included at least 6 semester hours in health care related courses such as sterile processing, nursing assistant, hospital corpsman, and operating room or surgical technician courses or other courses related to the position; OR
  • Experience/Education Combination - Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable.

Grandfather Provision. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations: Supervisory Medical Supply Technician ,Chief processing GS-10

Preferred Experience: In addition to meeting the basic requirements, to qualify for the GS-10 you must possess one year of specialized experience equivalent to the next lower grade level (GS-9). Examples of specialized experience include but are not limited to.

Demonstrated Knowledge, Skills, and Abilities (KSAs): In addition to the experience above, you must demonstrate the following KSAs:

1. Ability to implement and incorporate regulations, policies, and procedures to manage SPS operations
2. Ability to evaluate new product and equipment, develop options, and make recommendations.
3. Ability to perform a full range of supervisory duties, including assigning, planning and evaluation work, recommending awards, approving leave, identifying training needs, and resolving staff issues.
4. Ability to integrate SPS managerial duties, which includes strategic planning of facility organizational goals and integration of SPS vision and values within the organizational mission
5. Skill to initiate and lead interdisciplinary groups in order to facilitate daily SPS functions.
6. Ability to analyze and interpret fiscal data in order to forecast resource and equipment needs.

Assignments. The Chief has the overall responsibility for the supervision, administrative management and direction of the SPS. Ensures SPS functions are in compliance with all regulatory mandates. Forecast, plans, develop and manages the SPS program. Manages SPS personnel and serve as a liaison between SPS and departments. Maintains effective interdepartmental relationships, coordinates and resolves problems and ensures cooperation with other programs and services. Manages the overall SPS budget including determining resource needs, allocating resources, and ensuring proper utilization in productivity, efficiency and cost effectiveness of SPS operations. Formulates objectives, develops priorities and implements plans to support organizational goals. Ensures operations are in compliance with all safety, regulatory and accrediting requirements. Oversees orientation and training of staff.

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

The full performance level of this vacancy is GS-10.

Physical Requirements: This work is performed in various settings: decontamination, preparation, clean sterile supply (preparation) and in other services and departments throughout the medical facility/campus. The incumbent may be required to work in areas that are hot, cold, drafty and poorly lighted. The employee is subject to the possibility of falls, scrapes, cuts, bruises, and other injuries from material handling equipment. The work requires standing and walking during the entire workday and frequent bending and lifting of packages (occasionally weighing as much as 50 pounds). The work requires dexterity and visual acuity for manipulating, disassembly and assembly of instrumentation.

On a regular and recurring basis, the employee alternates between a contaminated environment and a carefully controlled clean environment. The employee wears special clothing, hair covers, personal protective equipment and shoe covers that can be uncomfortably warm. The employee uses insulated gloves to remove carts from sterilizers. The employee is subject to burns from accidentally touching hot items. The hazards of working around minute quantities of sterilizing gasses are unknown. The employee often works around body fluids, mucous, excretions and bits of tissue, some of which may be foul smelling. Strong, unpleasant odors are encountered while decontaminating bloody or grossly contaminated instrumentation or reusable medical Devices. The work area is noisy due to the clatter of metal instruments, rumbling of carts and operation of pre-sterilizing equipment.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, resume, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.