National Defense University (NDU) supports the joint warfighter by providing rigorous Joint Professional Military Education to members of the U.S. Armed Forces and select others in order to develop leaders who have the ability to operate and creatively think in an unpredictable and complex world.
This is a Title 10 Excepted Service Appointment. Appointment is not to exceed 2 years with the possibility for extension.
Summary
National Defense University (NDU) supports the joint warfighter by providing rigorous Joint Professional Military Education to members of the U.S. Armed Forces and select others in order to develop leaders who have the ability to operate and creatively think in an unpredictable and complex world.
This is a Title 10 Excepted Service Appointment. Appointment is not to exceed 2 years with the possibility for extension.
MAJOR DUTIES AND RESPONSIBILITIES 1. Academic Program Administration - 60%
Manages, coordinates, and supports recurring academic processes required to execute CISA's academic programs, particularly at Fort McNair.
Develops, integrates, maintains, and coordinates the CISA College calendar and the academic calendars and schedules for CISA's McNair-based programs. Reconciles College and program requirements with NDU academic calendars, holidays, major institutional events, and other scheduling constraints; identifies potential conflicts and recommends solutions to academic leadership; coordinates approved changes with faculty and affected offices; and maintains the official College and McNair program calendars throughout the academic year.
Coordinates course and student academic processes, including course offerings, enrollment, registration, and related academic actions with academic leadership, faculty, the NDU Registrar, and other responsible University offices. Tracks recurring academic requirements, actions, and deadlines; identifies process issues; and recommends courses of action when academic leadership decision is required.
Maintains documentation and tracks academic actions requiring review or decision by designated academic officials. Coordinates staffing of actions, ensures required documentation is completed, monitors actions through disposition, and maintains associated records in accordance with applicable CISA and NDU policies and procedures.
Coordinates the academic components of student and faculty orientation, in-processing, and out-processing in conjunction with operations support staff. Provides guidance to students and faculty on academic systems, calendars, deadlines, and other program processes within the incumbent's assigned responsibilities.
Coordinates course administration, including maintenance of required course information and documentation; ordering and distribution of required books and other instructional materials; maintenance of the purchased course-book orders and inventory for CISA's McNair-based programs; and coordination of copyright permissions and related requirements with faculty and responsible College and University offices, including the NDU Library.
Administers assigned academic information and learning-management systems, including establishing and maintaining courses and associated information within those systems and assisting with enrollment in conjunction with the Registrar's office and service chairs. Works with applicable CISA and NDU offices to coordinate user access, address system-related issues, and provide guidance to faculty and students on system use.
2. Academic Policy, Governance, and University Integration - 25%
Coordinates implementation of NDU academic policies, processes, and requirements within CISA's McNair-based academic programs. Reviews applicable University academic guidance and requirements, identifies implications for College academic processes, coordinates required actions with responsible University offices, and recommends actions when academic leadership decision or direction is required.
Develops and maintains academic procedures, business rules, and standard operating procedures within assigned areas and consistent with established CISA and NDU policy. Reviews existing processes to identify gaps, inconsistencies, or inefficiencies; recommends improvements; and coordinates implementation of approved changes.
Coordinates Academic Policy Council processes and other assigned academic governance activities, including preparation and staffing of agenda items, maintenance of academic policy and decision records, tracking of actions and decisions, and coordination of approved actions with responsible College and University offices.
Works collaboratively with other CISA academic-management personnel to coordinate common academic processes, share effective practices, and provide continuity and mutual support.
3. Curriculum and Academic Program Support - 15%
Supports academic leadership and faculty with curriculum management, program assessment, program review, and other academic program requirements. Coordinates associated processes, documentation, necessary adaptation, and actions within assigned areas of responsibility.
Coordinates preparation, staffing, tracking, and maintenance of curriculum and program actions, including curriculum proposals, course changes, program reviews, and related documentation. Tracks actions through established College and University review and approval processes and coordinates implementation and documentation of approved actions.
Supports recurring institutional academic requirements, including applicable accreditation and Joint Professional Military Education requirements. Coordinates and maintains associated information, documentation, and actions as required.
Males born after 12-31-59 must be registered or be exempt from Selective Service (see http://www.ssa.gov/)
Direct Deposit: All federal employees are required to have direct deposit
The position is governed by 10 USC 1595 and NDUI 1416.0l dated March 2017.
Must be able and willing to travel both domestically and internationally. Travel is seldom required. Less than 10 % of the time.
The incumbent must be able to successfully obtain and maintain a Secret clearance.
Qualifications
QUALIFICATIONS AND KNOWLEDGE REQUIRED
A bachelor's degree from an accredited institution is required.
Knowledge of administrative processes, organizational procedures, and coordination requirements in a professional, governmental, or educational environment.
Ability to interpret and apply established academic policies and requirements in support of effective academic administration.
Demonstrated ability to manage multiple concurrent processes in accordance with established policies, procedures, and supervisory guidance; maintain accurate records and documentation; track requirements and deadlines; identify emerging issues; and elevate matters requiring supervisory direction and decisions, with appropriate recommendation.
Ability to coordinate effectively across organizational boundaries and work collaboratively with leadership, faculty/subject matter experts, staff/peers, students/customers, and supporting enterprise offices.
Proficiency with common productivity, collaboration, spreadsheet, and data-management applications, and the ability to learn specialized academic information and learning-management systems.
Skill in written and oral communication sufficient to explain academic requirements and processes; prepare policies, procedures, reports, and decision-support materials; conduct orientations and training; and communicate effectively with varied stakeholders.
DESIRED QUALIFICATIONS
A master's degree from an accredited institution, regardless of academic discipline.
Demonstrated experience supporting the administration and execution of academic or educational programs, including academic calendars and scheduling, course administration, enrollment and registration, curriculum processes, or other institutional requirements.
Experience using learning-management systems, academic information systems, or comparable systems to support administrative processes and maintain institutional records.
Experience with Joint Professional Military Education or other professional military education programs.
Knowledge of accreditation requirements applicable to graduate education.
Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
Education Requirement: A bachelor's degree from an accredited institution is required.
Official Transcripts: Official transcripts are not required at the time of application; however, if the position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified PRIOR to appointment, if selected for the role.
* An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in a conventional U.S. education program. It is your responsibility to provide such evidence PRIOR to appointment.
Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. You must provide a copy of the letter containing the results of the equivalency evaluation upon request. Failure to provide such documentation when requested will result in lost consideration.
For more information regarding evaluation of foreign education for federal employment, please visit the U.S. Department of Education.
Additional information
Background or Security Investigation: This is a Noncritical Sensitive position which requires a background investigation. The individual selected for this position is required to obtain and maintain a Secret security determination to occupy a Noncritical Sensitive position within the agency as a condition of employment.
Accepting this position, you may be required to serve an 18 month trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
All applicants are encouraged to apply electronically. If you are unable to apply on-line, you may contact 317-212-4434 for assistance.
National Defense University (NDU) is the premier national security institution focused on advanced joint education, leader development and scholarship. Under the direction and leadership of the Chairman of the Joint Chiefs of Staff, and the oversight of the Director for Joint Force Development, Joint Staff (J-7), NDU offers a collegial and collaborative academic environment to support the joint warfighter by providing rigorous Joint Professional Military Education (JPME) and other graduate level programs to members of the U.S. Armed Forces and select others in order to develop leaders who have the ability to operate and creatively think in an unpredictable and complex world.
NDU is comprised of six primary educational institutions and four additional component agencies: National Intelligence College (NIC), National War College (NWC), Dwight Eisenhower School (ES), Joint Forces Staff College (JFSC), College of International Security Affairs (CISA), the College of Information and Cyberspace (CIC), Institute for National Strategic Studies (INSS), International Student Management Office, Operations Support and the CAPSTONE General and Flag Officer Course.
NDU has a comprehensive benefits package that includes retirement, social security, and thrift savings plan (TSP); health, life, and long-term care insurance; paid vacation, sick leave, and holidays. NDU employees enjoy flexible work schedules, transit subsidy and situational telework opportunities.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
A screening panel will review your resume and narrative answers to the assessment questions to evaluate your qualifications for the position. NDU uses a multi-tier selection process for academic positions.
Criminal History Inquiries- If you apply to this position and are selected, we will not ask about your criminal history before you receive a conditional job offer. If you believe you were asked about your criminal history improperly, contact the agency @ dfas.indianapolis-in.zh.mbx.ssc-cc@mail.mil
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Complete initial Eligibility Questionnaire: Your resume must demonstrate the quality of your work as it relates to the experience requirements outlined in the job announcement.
Other Supporting Documents - Refer to the eligibilities section for documents to submit.
NOTE: Transcripts are not required at time of application submission. Your resume and narrative answers to the hiring criteria will be reviewed by the NDU screening panel to evaluate your qualifications for the position. If selected for an interview, official transcripts will be requested at that time to verify educational requirements are met.
Eligibilities Information: The following supporting documents are REQUIRED to verify your individual eligibility status. Not all will apply for each applicant. They MUST be received by the closing date of the announcement.
SF-50: Current and former federal employees, including those currently working for the agency, must submit their SF-50 (Notification of Personnel Action) reflecting their highest grade held on a permanent basis for at least 52 weeks, tenure, and appointment type. Failure to provide this document may result in disqualification.
If you claim Veteran's Preference:
- You must submit a copy of your DD Form-214, Certificate of Release or Discharge from Active Duty", showing the dates of active duty service, type of discharge and the character of service. Alternatively, If you are a current military member in active duty service and do not have a copy of your DD Form-214, you must submit a written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is submitted with your application for this position. The certification should also include your rank, dates of active duty service and what they condition of discharge is thought to be.
- If claiming 10-point preference and/or are a 30% or more Disabled Veteran, you must submit both a DD Form-214 or expected discharge documentation as described above AND a copy of a letter from the Department of Veterans Affairs (VA) or your branch of service certifying the presence of service-connected disability and indicating the percentage of disability
- If you are claiming eligibility based on 10-point derived veterans' preference (i.e. a spouse, widow/widower, or parent of a veteran claiming veterans' preference when the veteran is unable to use it), you must also submit a Standard Form 15 (SF-15) "Application for 10-Point Veteran's Preference" and any required documents indicated on the SF-15 to substantiate the claimed preference.
Other documents identified in the announcement.
WARNING: Failure to submit a complete application package including any required documentation by the closing date of the announcement at 11:59 EST, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application.
It is the applicant's responsibility to verify that information entered or uploaded is received, legible and accurate. HR will not modify answers submitted by an applicant.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must provide a complete Application Package. See required documents below.
Click 'Apply Online' to create an account or log in to your existing USAJOBS account.
1. Follow the prompts to complete the assessment questionnaire and upload required documents.
2. Please ensure you click the Submit My Answers button to submit your application.
3. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete.
National Defense University
300 5th Avenue Bldg 62
Washington, DC 20319
US
Next steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The questionnaire will assess your qualifications for the job. ALL eligible applicants will be referred to NDU which will convene a board to review all of the applicants. NDU will contact the applicants directly they would like to interview. We will notify you of the outcome after each of these steps has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation.
You will no longer need to call the HR Office to determine your application status. USAJOBS has added an alert setting to their system to drive status updates notification for applicants. You can elect to activate the proactive notification from your USAJOBS profile at any point during the application process to sign-up for automatic alerts when there are status changes for jobs to which you have applied.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Complete initial Eligibility Questionnaire: Your resume must demonstrate the quality of your work as it relates to the experience requirements outlined in the job announcement.
Other Supporting Documents - Refer to the eligibilities section for documents to submit.
NOTE: Transcripts are not required at time of application submission. Your resume and narrative answers to the hiring criteria will be reviewed by the NDU screening panel to evaluate your qualifications for the position. If selected for an interview, official transcripts will be requested at that time to verify educational requirements are met.
Eligibilities Information: The following supporting documents are REQUIRED to verify your individual eligibility status. Not all will apply for each applicant. They MUST be received by the closing date of the announcement.
SF-50: Current and former federal employees, including those currently working for the agency, must submit their SF-50 (Notification of Personnel Action) reflecting their highest grade held on a permanent basis for at least 52 weeks, tenure, and appointment type. Failure to provide this document may result in disqualification.
If you claim Veteran's Preference:
- You must submit a copy of your DD Form-214, Certificate of Release or Discharge from Active Duty", showing the dates of active duty service, type of discharge and the character of service. Alternatively, If you are a current military member in active duty service and do not have a copy of your DD Form-214, you must submit a written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is submitted with your application for this position. The certification should also include your rank, dates of active duty service and what they condition of discharge is thought to be.
- If claiming 10-point preference and/or are a 30% or more Disabled Veteran, you must submit both a DD Form-214 or expected discharge documentation as described above AND a copy of a letter from the Department of Veterans Affairs (VA) or your branch of service certifying the presence of service-connected disability and indicating the percentage of disability
- If you are claiming eligibility based on 10-point derived veterans' preference (i.e. a spouse, widow/widower, or parent of a veteran claiming veterans' preference when the veteran is unable to use it), you must also submit a Standard Form 15 (SF-15) "Application for 10-Point Veteran's Preference" and any required documents indicated on the SF-15 to substantiate the claimed preference.
Other documents identified in the announcement.
WARNING: Failure to submit a complete application package including any required documentation by the closing date of the announcement at 11:59 EST, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application.
It is the applicant's responsibility to verify that information entered or uploaded is received, legible and accurate. HR will not modify answers submitted by an applicant.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must provide a complete Application Package. See required documents below.
Click 'Apply Online' to create an account or log in to your existing USAJOBS account.
1. Follow the prompts to complete the assessment questionnaire and upload required documents.
2. Please ensure you click the Submit My Answers button to submit your application.
3. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete.
National Defense University
300 5th Avenue Bldg 62
Washington, DC 20319
US
Next steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The questionnaire will assess your qualifications for the job. ALL eligible applicants will be referred to NDU which will convene a board to review all of the applicants. NDU will contact the applicants directly they would like to interview. We will notify you of the outcome after each of these steps has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation.
You will no longer need to call the HR Office to determine your application status. USAJOBS has added an alert setting to their system to drive status updates notification for applicants. You can elect to activate the proactive notification from your USAJOBS profile at any point during the application process to sign-up for automatic alerts when there are status changes for jobs to which you have applied.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
