Clarification from the agency

This position is open to all United States Citizens and Nationals. More than one selection may be made from this vacancy announcement.

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The Gallery Archives at the National Gallery of Art is responsible for the stewardship of the museum’s permanent valuable records relating to its history in every physical form including textual, photographs, media, and digital. The incumbent supports this program through various archival collection management, preservation, reference, and discovery activities.

Duties for this position include

• Records surveys and appraisals
• Arrangement and description of institutional and manuscript collections 
• Reference service and research assistance
• Digitization projects, holding maintenance and archive information management     

Conditions of employment

• You must be a United States Citizen.
• This employer participates in the e-Verify program.
• Males born after 12/31/59 must be registered for Selective Service
• Pass Pre-employment Background Investigation
• Suitable for Federal employment, determined by a background investigation

Qualification requirements must be met by the closing date of the announcement. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. It is your responsibility to ensure that you submit appropriate documentation prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this job announcement. Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

Qualifications

Basic Requirements:

1. Bachelor's degree in archival science or bachelor's degree with a major that includes 18 semester hours in archival science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government.

   or

2. Combination of education and experience - at least 30 semester hours that included courses as shown in A above, plus appropriate experience or additional education

AND 

Specialized Experience Statement: Candidates must possess at least one year of specialized experience, equivalent in responsibility to the GS-08 level in the Federal service or private sector applying professional archival principles and methods in appraising, arranging, preserving, and describing the records maintained by a museum or cultural organization

OPM Qualifications Standard:

Individual Occupational Requirements: Archivist Series 1420 Associated Group standard:  General Schedule Qualification Standards

You must meet all qualification and eligibility requirements by the closing date of this announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume will be used to evaluate your experience, education, and/or training that address the competencies below:

• Knowledge of professional archival principles and practices for arranging, describing, preserving, and providing access to institutional records, personal papers, and manuscript collections in paper, electronic, audiovisual and other formats.
• Skill in preparing clear, accurate, and complete record-survey reports, appraisal analysis, inventories, finding aids, and draft disposition recommendations supported by documented findings with attention to detail. 
• Skill in analyzing reference inquiries, identifying relevant archival materials, communicating findings, and applying requirements governing access, privacy, confidentiality, copyright, security, and handling.
• Knowledge of information management technologies, including databases and other digital tools.  
• Knowledge of working with records in an archival environment.
• Ability to communicate orally and in writing effectively. 

Category Rating: Qualified candidates will be assigned to one of the three quality categories: The quality categories are defined as: Qualified (70-79.99), Well Qualified (80-89.99), or Best Qualified (90-100)

Qualified Category = Does not exceed the basic qualifications requirements described in the "Qualifications" section of this announcement.

Well Qualified Category = Meets the basic qualifications requirements described in the "Qualifications" section of this announcement and demonstrates proficiency in the Critical Competencies defined below. (This category must be met to be considered under ICTAP procedures)

Best Qualified Category = Meets the basic qualifications requirements described in the "Qualifications" section of this announcement and excels in the Critical Competencies defined below. The category assignment is a measure of the degree in which your background matches the competencies required for this position.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.

The Category Rating Process does not add veterans' preference points or apply the "rule of many," but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and have a compensable service-connected disability of at least 10 percent or higher will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).

A Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official.

Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions.