Clarification from the agency

This is a Merit Promotion announcement for current and former career and career conditional Federal employees, Career Transition eligibles (CTAP & ICTAP) and those who are eligible under the hiring paths listed above. Refer to Required Documents section for more information.

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Some of the major duties you will perform include but are not limited to the following:

1) Maintains the Senior Advisor's calendar, accepting and declining meetings, and preparing weekly and monthly reports, as well as periodic and special reports related to Alaska Departmental policies and programs.

2) Composes and initiates correspondence, reports, charts, and other documents using knowledge and experience of Alaska topics. Manages correspondence workflows, tracking, and filing systems to ensure timely routing and response.

3) Leads special projects on behalf of senior leadership working across the Department's bureaus and offices.

4) Independently establishes internal controls and procedures for administrative operations to improve efficiency and meet federal and Departmental requirements. Establishes, organizes, and maintains office files and records.

5) Performs independent research on behalf of the Senior Advisor and senior staff through automated tools, libraries, and consultation with others.

6) Assists in monitoring, projecting, and developing office budget needs. Assists in tracking and maintaining expenditure and purchase documents and records.

7) Arranges travel (local, national, and international), obtains accommodations, prepares travel authorizations and vouchers, and maintains contact with staff on travel.

Duties will be developmental in nature when filled below the full performance level.

Conditions of employment

• Must be a U.S. Citizen or National.
• Appointment subject to background investigation and favorable adjudication.
• Males born after 12-31-59 must be registered for Selective Service.
• Direct Deposit participation required.
• Successfully pass the E-Verify employment verification check. To learn more, visit https://www.e-verify.gov/.

• You are required to complete training, obtain and maintain a government credit card with travel and purchase authority.

As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period to evaluate your fitness and whether your continuation of employment advances the public interest.

This probationary period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.

Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

All qualifications must be met by the closing date of this announcement - 11/06/2026 - unless otherwise stated in this vacancy announcement. Competitive candidates must also meet Time-in-Grade requirements as defined in 5 CFR 300, Subpart F.

For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 as part of your application to be used to validate your work schedule and determine the amount of specialized experience that you will be granted. An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the work schedule requirement as the service dates will be reflected. For all other applicants who are not current federal employees, your resume must state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience.

Specialized Experience at the GS-11:

A. Specialized Experience: To qualify for the GS-11, you must possess at least one full year of specialized experience equivalent to at least the GS-09 grade level in the Federal service, or comparable experience gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience:

1. Supporting senior executives by coordinating, tracking, and managing a broad range of administrative and programmatic activities to produce organized workflows, timely task completion, and streamlined operations, ensuring that leadership can make informed decisions and maintain efficient execution of organizational priorities.
2. Composing clear and professional written products, such as memos, briefings, charts, and correspondence for internal leadership across a wide range of program areas by gathering information, analyzing requirements, and formatting materials for signature and distribution; AND
3. Coordinating domestic and international travel through an online travel management system for leadership and employees requiring official travel by securing transportation and hotel reservations, preparing travel authorizations and vouchers, and developing detailed itineraries to ensure cost-effective, compliant, and well-organized travel that supports mission-critical activities.

MUST MEET ALL.

-OR-

B. Education: Possession of a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. (TRANSCRIPTS REQUIRED);

-OR-

C. Combination: A combination of specialized experience and education that totals 100% of the requirement. Combination of graduate level education beyond the first two years of progressive graduate study and appropriate experience that together meet the qualification requirements for this position. (TRANSCRIPT REQUIRED)

GS-12 Specialized Experience:

Note: At the GS-12 level you may not substitute education for experience.

A. Specialized Experienced: To qualify for the GS-12 level, you must possess at least one full year of specialized experience at or equivalent to the GS-11 level in the Federal service, or comparable experience not gained in the Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. Specialized experience is defined as demonstrated experience:

1. Interacting collaboratively with counterparts and coordinates with senior-level personnel across all divisions of the Department to produce integrated, timely, and mission-aligned outcomes, ensuring consistent communication, cross-bureau cohesion, and effective execution of Department-wide initiatives;
2. Implementing internal controls and standard operating procedures for administrative operations to produce compliant, efficient, and reliable administrative systems aligned with federal and agency requirements to improve operation efficiency, strengthen accountability, and ensure adherence to regulatory and policy standards; AND
3. Conducting research on administrative and policy matters to gather accurate information, enabling the development of well-informed responses that resolve inquiries efficiently and ensure compliance with organizational requirements.

MUST MEET ALL.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience showing hours worked per week.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated based on your application materials (e.g. resume, supporting documents), the responses you provide on the application questionnaire, and the result of the additional assessment(s) required for this position. To be considered for this position, you must complete all required steps in the process.

Your resume must not exceed 2 pages. Only the document submitted as the "Resume" under the Documents section will be used to determine your qualifications/eligibility and for rating purposes. In the event you submit more than one resume, only the latest submission will be reviewed.

You will be assessed in the following competencies (knowledge, skills, abilities, and other characteristics):

• Attention to Detail
• Customer Service
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading Comprehension
• Reasoning
• Self-Management
• Stress Tolerance
• Teamwork

In addition to the application and application questionnaire, this position requires successful completion of the USA Hire Assessment, if required.
The USA Hire Assessments includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment.

All qualified non-competitive applicants and the best-qualified Merit Promotion applicants will be referred to the hiring manager for consideration.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration or your score may be lowered. Cheating on an assessment may also result in your removal from consideration. Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.

Current or former displaced Federal employees who are surplus, displaced, or involuntarily separated have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP). To be considered under CTAP/ICTAP, you must be well-qualified, score at least 85 (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), and be able to perform the duties of the position upon entry.