This position is located in the Environmental Enforcement Section, Energy and Natural Resources Division. The Section is responsible for bringing civil judicial actions under most federal laws enacted to protect public health and the environment from the adverse effects of pollution. The Administrative Specialist provides high-level administrative, operational, and quality assurance services to over 150 Section personnel, including managers, attorneys, paralegals, and administrative staff.
Summary
This position is located in the Environmental Enforcement Section, Energy and Natural Resources Division. The Section is responsible for bringing civil judicial actions under most federal laws enacted to protect public health and the environment from the adverse effects of pollution. The Administrative Specialist provides high-level administrative, operational, and quality assurance services to over 150 Section personnel, including managers, attorneys, paralegals, and administrative staff.
Open to current, permanent competitive service employees of the ENERGY AND NATURAL RESOURCES DIVISION (ENRD), formerly the Environment and Natural Resources Division. This includes current ENRD employees who are surplus or displaced and requesting special priority selection consideration under Career Transition Assistance Plan (CTAP). Note: Former or separated ENRD employees are not eligible.
As an Administrative Specialist, typical work assignments may include the following:
Serves as the main point of contact for employees and managers and directs the centralized administrative work of the Section.
Liaises with management to coordinate and identify volunteers for Department sanctioned non-litigation opportunities.
Coordinates the Section's Continuity of Operations Plan for emergency planning and exercises (Contacts, Building Maps, Evacuation Route Maps, Volunteer Rosters).
Liaises with the Office of Administrative Services on requests for permits, parking, building & office equipment support, office space, and special events.
Oversees the collection of the Section's annual reporting obligations, including state bar certifications; financial disclosures; and various professionalism, ethics, and other training.
Coordinates with Section management on administrative and logistical support for special projects for conferences, retreats, training seminars, and workshops.
Coordinates with Section managers to create and track training for new employees, conducts trainings on administrative matters, and creates training plans and timelines.
Coordinates with the Division's Law Clerk and Intern Coordinator to ensure smooth operation of law clerk and undergraduate intern programs.
Manages administrative processes for centralized human resource related work of the Section e.g. submission of SF-52s, tracking completion of performance appraisals for staff, and tracking promotions for attorneys and professional staff.
Coordinates hiring committees; oversees process logistics including scheduling interviews and committee panels; oversees compilation of relevant documentation; completes reference checks; coordinates with hiring manager to draft recruitment recommendations to management; and finalizes hiring memos.
Coordinates with management to finalize recruitment documents for positions, including contents of vacancy announcements, positions descriptions, crediting plans, work plans, and related documentation.
Serves as the primary timekeeper for the Section; performs internal audits of leave balances; resolves or troubleshoots issues involving the time reporting system.
Leads teams of people to carry out tasks within the scope of the work, overseeing the work and providing performance input for a staff of Administrative Specialist, Legal Assistants, volunteer students, and other clerical positions.
You must complete a background investigation to include pre-employment drug testing.
Selective Service Registration is required, as applicable.
You must complete or have completed a one-year probationary period.
You must maintain a bank account for direct deposit of salary.
Qualifications
To qualify for GS-12, you must have one year of specialized experience at, or equivalent to, the GS-11 Federal grade level or above evaluating the operations of an office to measure effectiveness and organizational productivity, recommending improvement processes, and providing support for centralized administrative activities for an organization.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skill and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Time in Grade: Federal employees must meet time-in-grade requirements (one year at the next lower grade) by the closing date of announcement.
YOUR RESUME MUST support your responses to the online questionnaire and provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement if you are using experience to meet all or part of the qualification requirements. Please ensure that your resume includes the month and year that you began and ended each position held or that position will not be credited toward meeting the specialized experience requirement. Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating. Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions.
Only experience and education obtained by the closing date of this announcement will be considered.
There is no substitution of education for experience at this grade level.
Additional information
Career Transition Assistance Plan (CTAP): The Career Transition Assistance Program provides eligible surplus and displaced competitive service employees within ENRD with selection priority over other internal candidates for competitive service vacancies.
If you have received written notification of your eligibility for consideration under CTAP, you may receive special priority consideration for this position, if this vacancy is within your CTAP eligibility and you are well-qualified for the position. To be well qualified, you must satisfy all qualification requirements and score 85 or better on established ranking criteria.
Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov.
Benefits: DOJ offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. Please review the link below for an overview of the benefits currently offered to Federal employees.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your qualifications will be reviewed based on your application materials (e.g., resume, supporting documents) and the responses you provide on the application questionnaire. When addressing the specialized experience qualification statement, you must present evidence of that experience in your resume. If the specialized experience statement is merely repeated in your resume, you may be deemed ineligible.
If you meet the minimum qualifications, your application will then be compared to your responses to the online assessment questionnaire(s) that measure important competencies required to perform the job.
You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):
Attention to Detail
Customer Service
Decision Making
Flexibility
Integrity/Honesty
Interpersonal Skills
Learning
Performance and Awards
Reading Comprehension
Reasoning
Self-Management
Stress Tolerance
Teamwork
If you are found to be among the top candidates based on your assessment responses, you will be referred to the hiring manager for employment consideration.
*Note: Additional candidates may be selected if more positions become available within 90 days after the HR office issues the selection certificate.
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Resume (not to exceed two pages) demonstrating relevant experience and dates the experience was obtained.
Cover letter (optional)
SF-50, Notification of Personnel Action which shows career or career-conditional tenure in the competitive service or Federal reinstatement eligibility, such as an appointment action, change in tenure, within-grade increase, or promotion,whichever is most recent. An Award or General Pay Adjustment action will not suffice.
Performance appraisal issued within the last 12 months.
Your online responses to the Occupational Questionnaire.
CTAP documentation, if applicable.
Your resume MUST include full employment information such as periods of employment with month/year started and ended, title of position(s), PT hours worked, and description of duties. If Federal employment, you must include the grade of the position(s) on your resume.
To prove eligibility for the special CTAP selection priority, you must submit a copy of a Reduction-in-Force notice of impending separation and your latest performance appraisal showing a rating of at least fully successful. Additional information about CTAP eligibility can be found at http://www.opm.gov/ctap/index.asp.
Do not include the following types of information in your profile or resume:
Classified or government sensitive information
Social Security Number (SSN)
Photos of yourself
Personal information, such as age, gender, religious affiliation, etc.
Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the online assessment and submission of the required documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration.
The application process is as follows:
To begin the application process, click the Apply Online button.
Answer the questions presented in the application and attach all necessary supporting documentation.
Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date.
After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you and via email notification. The email may be routed to your "Spam" or "Junk" folder.
If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements
Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found on the Additional Application Information page that can be located in the application record in your USAJOBS account.
To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://my.usajobs.gov/Account/Login). There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed.
To verify the status of your application both during and after the announcement open period, log into your USAJOBS account: https://my.usajobs.gov/Account/Login. All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application, including the invitation to take the USA Hire assessment. The Application Status will appear along with the date your application was last updated.
Environmental Enforcement Sect
150 M Street NE
Washington, DC 20002
US
Next steps
Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Americans with Disabilities Act (ADA). Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.
To be considered for the position, you must meet all qualification requirements. Based on your qualifications and assessment scores, you will be notified of your rating and/or referral to the hiring official. We will notify you of the outcome after each step of the recruitment process has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation. We expect to make a final job offer within 80 days after the closing date of the announcement.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Resume (not to exceed two pages) demonstrating relevant experience and dates the experience was obtained.
Cover letter (optional)
SF-50, Notification of Personnel Action which shows career or career-conditional tenure in the competitive service or Federal reinstatement eligibility, such as an appointment action, change in tenure, within-grade increase, or promotion,whichever is most recent. An Award or General Pay Adjustment action will not suffice.
Performance appraisal issued within the last 12 months.
Your online responses to the Occupational Questionnaire.
CTAP documentation, if applicable.
Your resume MUST include full employment information such as periods of employment with month/year started and ended, title of position(s), PT hours worked, and description of duties. If Federal employment, you must include the grade of the position(s) on your resume.
To prove eligibility for the special CTAP selection priority, you must submit a copy of a Reduction-in-Force notice of impending separation and your latest performance appraisal showing a rating of at least fully successful. Additional information about CTAP eligibility can be found at http://www.opm.gov/ctap/index.asp.
Do not include the following types of information in your profile or resume:
Classified or government sensitive information
Social Security Number (SSN)
Photos of yourself
Personal information, such as age, gender, religious affiliation, etc.
Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the online assessment and submission of the required documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration.
The application process is as follows:
To begin the application process, click the Apply Online button.
Answer the questions presented in the application and attach all necessary supporting documentation.
Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date.
After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you and via email notification. The email may be routed to your "Spam" or "Junk" folder.
If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements
Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found on the Additional Application Information page that can be located in the application record in your USAJOBS account.
To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://my.usajobs.gov/Account/Login). There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed.
To verify the status of your application both during and after the announcement open period, log into your USAJOBS account: https://my.usajobs.gov/Account/Login. All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application, including the invitation to take the USA Hire assessment. The Application Status will appear along with the date your application was last updated.
Environmental Enforcement Sect
150 M Street NE
Washington, DC 20002
US
Next steps
Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Americans with Disabilities Act (ADA). Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.
To be considered for the position, you must meet all qualification requirements. Based on your qualifications and assessment scores, you will be notified of your rating and/or referral to the hiring official. We will notify you of the outcome after each step of the recruitment process has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation. We expect to make a final job offer within 80 days after the closing date of the announcement.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
