Clarification from the agency

NOTE: The 2-page Resume requirement does not apply to this position. " Open to all US Citizens, Current permanent Federal employees of other agencies and VANEOHS employees "

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The Lead Cytotechnologist evaluates requested procedures to determine the suitability of the specimen for analysis, requests new specimen if determined to be unusable. Other duties include but are not limited too;

• Prepares specimens for analysis, ensuring that the physiological state of the properties is maintained.
• Prepare reagents and primary reference material.
• Selects, performs, evaluates, and monitors the performance of non-routine and specialized test procedures such as smear preparation, cell block preparation, monolayer filtration processing, and staining using manual and/or instrumental techniques in accordance with established protocols.
• Recognizes and reacts to indicators of malfunction; locates and implements corrective actions.
• Recognizes and defines testing problems and evaluates methods for solution.
• Evaluates guides or implements possible alternative approaches to standard methods.
• Accessions specimens in the laboratory information system.
• Prioritizes, processes, and prepares specimens for cytological diagnostic procedures, including FNA. This includes the use of monolayer technology (Thin Prep), cytocentrifugation and cellblock preparation.
• Utilizes appropriate fixation and staining techniques to include, but not limited to, Papanicolaou staining, technique, monitors and labels slide according to procedure.
• Receives specimens and accompanying requisitions and reviews for completeness and accuracy.
• The Lead Cytotechnologist is responsible for oversight of all anatomic pathology sent out material and reporting.
• The Lead Cytotechnologists assists in Quality management programs for the anatomic pathology department as needed.

Work Schedule: Days 7:30am - 4:00pm
Telework: Not Available.
Virtual: This is not a virtual position.
Functional Statement #: 95384-0
Relocation/Recruitment Incentives: Not Authorized.
Permanent Change of Station (PCS): Not Authorized.

Conditions of employment

• You must be a U.S. Citizen to apply for this job.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Must pass pre-employment physical examination.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the "Required Documents" section of this announcement.

As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• English Language Proficiency. Cytotechnologists must be proficient in spoken and written English. See 38 U.S.C. § 7403(f).
• Education. Individuals must have successfully completed a baccalaureate degree from a regionally accredited college/university and successfully completed a Commission on Accreditation of Allied Health Education Programs accredited cytotechnology program.

Certification
(1) Candidates must currently possess the Cytotechnologist (CT) (ASCP) or Specialist in Cytotechnology (SCT) (ASCP) certification given by the ASCP Board of Certification.

(2) Loss of Certification. An employee who fails to maintain the required certification must be removed from the occupation, which may also result in termination of employment.

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grandfathering Provision. All cytotechnologists employed in VHA, in this occupational series, performing the duties as described in the qualification standard on the effective date of this qualification standard, are considered to have met all the qualification requirements for the grade held, including positive education and certification that are part of the basic requirements of the occupation. For employees who do not meet all the basic requirements of this standard, but met the qualifications applicable to the position at the time they were appointed to the position, the following provisions apply:

(1) Cytotechnologists that do not meet the basic requirements for education and certification may be reassigned, promoted up to and including the full performance level, or demoted within the occupation, but may not be promoted beyond the full performance level or placed in supervisory or managerial positions.

(2) Cytotechnologists appointed on a temporary basis prior to the effective date of the qualification standard may not have their temporary appointment extended, or be reappointed on a temporary or permanent basis, until they fully meet the basic requirements of the standard.

(3) Cytotechnologists initially grandfathered into this occupation, who subsequently obtain education and/or certification that meets all the basic requirements of this qualification standard, must maintain the required credentials as a condition of employment in the occupation.

(4) Cytotechnologists who were retained in this occupation, under this provision, and subsequently leave the occupation, lose protected status and must meet the full VA qualification standard requirements in effect at the time of reentry to the occupation.

Grade Determinations:

Lead Cytotechnologist, GS-11

(a) Experience. The candidate must have one year of creditable experience equivalent to the journey level (GS-9) that is directly related to the position to be filled.

(b) Assignments. For all assignments above the journey level, the higher-level duties must consist of significant scope, complexity (difficulty), range of variety, and be performed by the incumbent at least 25% of the time. The lead cytotechnologist provides direction to cytology staff by overseeing daily operations of the cytology laboratory. The incumbent monitors the processing of cytology preparations, including associated quality control measures. The lead cytotechnologist establishes procedure manuals and forms necessary to meet departmental and regulatory needs. The lead cytotechnologist will research, test, validate, and implement new procedures and equipment. The lead cytotechnologist monitors abnormal test results, notifies the physician when necessary, and completes documentation in accordance with CAP requirements. The lead cytotechnologist will monitor and make work assignments, provide input on performance, resolve daily workplace issues, and maintain efficient workflow. Assignments at this level include, but are not limited to: assuring coverage of all areas of responsibility; conducting ongoing reviews to ensure quality of work; providing guidance to staff members to include changes in policies and procedures; distributing and balancing workload; orienting and providing on-the-job training for new and current employees; ensuring all training requirements are met; and organizing the work structure of the assigned area.

(c) Demonstrated Knowledge, Skills, and Abilities. In addition to the experience above, the candidate must demonstrate all of the following KSAs:

i. Skill in researching, testing, validating, and implementing new procedures and equipment.

ii. Ability to monitor abnormal test results, which includes notification to the physician when necessary, and to complete documentation in accordance with CAP requirements.

iii. Ability to lead others, monitor and make work assignments, balance workload, and ensure duties are completed in an accurate and timely manner. This includes the ability to follow-up on pending issues and demonstrate an understanding of the impact of incomplete work.

iv. Knowledge of laboratory requirements to develop, maintain, and issue written instructions and standard operating procedures, including the design of forms that comply with regulatory agencies.

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

The full performance level of this vacancy is GS-11. The actual grade at which an applicant may be selected for this vacancy is in the range of GS-11.

Physical Requirements: The work requires regular and recurring physical exertion such as prolonged standing, bending over microscopes, reaching for supplies or materials, and lifting moderately heavy items such as centrifuges and record boxes (or occasionally lifting heavier items such as reagent packs). The work may require specific physical characteristics and abilities such as dexterity to perform intricate collection or analysis procedures and color vision.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, resume, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.