THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.
This National Guard position is for a ADMINISTRATIVE SUPPORT ASSISTANT (OA), Position Description Number T5050000 and is part of the MD CSMS, National Guard.
Summary
THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.
This National Guard position is for a ADMINISTRATIVE SUPPORT ASSISTANT (OA), Position Description Number T5050000 and is part of the MD CSMS, National Guard.
he purpose of the position is to provide a variety of administrative support, technical assistance, and participation in the management of an Army National Guard (ARNG) Maintenance and/or Logistics office by applying a good working knowledge of maintenance and/or logistics mission and programs. Knowledge of Office Automation (OA) systems to use several types of software for various office needs is required. This position performs the following duties:
Advises regarding the practical and technical aspects of office administration, to include budgeting, purchasing, supply, personnel, word processing, and files management; and performs staff support work in each of these areas. Updates the office's supply sources; purchases supplies, equipment, and services through open market purchase by blanket agreement, cash or field purchase order, or similar methods; processes and tracks purchase documents; Collects data for the office-operating budget, reviews submissions for proper format and compliance with budget requirements and consolidates material into an annual office budget.
Serves as the Records Management Coordinator for the organization. Ensures subordinate activities maintain official files in accordance with regulatory and published guidance. Provides instructions to personnel to ensure that the records program is executed properly. Provides for control of classified documents for the organization. Insures that documents are properly logged and safeguarded. Tracks virtually all financial, personnel, supply, and other administrative transactions as the documentation flows through the office in both electronic form and on paper.
Accomplishes travel arrangements for the office to include travel and hotel reservations, travel orders, and coordinates visits. May serve as the travel account program manager.
Assists in the development of policy letters, which may require researching applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval. Work requires general knowledge of the maintenance and/or logistics mission and functions of the office; and understanding of how the office's various administrative services relate to one another and to the office's mission. Work also requires broad understanding and detailed procedural knowledge of budget, purchasing, personnel, and information processing functions of the office. Contacts are with co-workers and managers in the organization for which services are performed, and staff specialists at higher echelons. Advises other administrative personnel of latest directives regarding administrative procedures.
Applicants who meet one of the DoD Priority Placement Program (PPP) categories below are eligible to apply with this preference. (See Required Documents section)
Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
Priority Placement Program, DoD Retained Grade Employees
Priority Placement Program, Military Spouse Preference (MSP)
Federal employment suitability as determined by a background investigation. May be required to successfully complete a trial period. Participation in direct deposit is mandatory.
This position requires a secret security clearance; the incumbent of this position must obtain and maintain a secret Clearance. Work may require access to higher classified information. Must be able to obtain and maintain the appropriate security clearance.
This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG.
Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
May be required to travel by car, in military and/or commercial aircraft, and by other means of transportation as appropriate to perform temporary duty assignments.
Qualifications
GENERAL EXPERIENCE: Experience, education, or training which indicates the candidate performed progressively responsible clerical, office, or other work that indicates ability to acquire the knowledge and skills needed to perform the duties of the position to be filled.
SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Applicants who have 1 year of appropriate specialized experience at the GS-06 level are not required to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements.
Applicants will be graded based on their answers to the assessment questionnaire and their supporting documentation. If supporting documentation does not support the answers to the questionnaire, applicants' scores may be modified as appropriate.
After adjudicating Veterans Preference, applicants will be referred to the hiring manager in the following order:
1. Highly Qualified
2. Well Qualified
3. Qualified
Length of time is not of itself qualifying. Candidates' experience should be evaluated on the basis of duties performed rather than strictly on the rank of the individual; however, established compatibility criteria/assignments must be followed. The applicant's record of experience and/or training must show possession of the knowledge, skills and abilities needed to fully perform the duties of the position.
Education
You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.
Additional information
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)).
We may use this announcement to fill additional vacancies within 180 days of the closing date.
This position MAY be eligible for recruitment or relocation incentives, pending availability of funding and management request.
This position is in the Excepted Service and does NOT convey eligibility to be converted to the Competitive Service.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing:
Contact Information-your name and the best way to contact you.
Relevant work experience-include the employer's name, job title, start and end dates (month/year), the number of hours worked per week and describe how you meet the required qualifications of the job. Federal jobs should include series and grade.
Education, certifications or licensures.
2. Other supporting documents: If you are a current Federal Employee, please submit your most current non-award SF-50 when applying. If selected, failure to submit this documentation may affect your pay and/or delay your appointment.
Applicants claiming Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligiblemust submit the following documentation:
- Military Reserve and National Guard Technician PPP Self Certification Checklist (DD 3145-3)
- Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility
- Notice of Separation confirming of eligibility.
Applicants claiming Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirementmust submit the following documentation:
- Military Reserve and Technician Disability PPP Self Certification Checklist (DD 3145-2)
- Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility
- Notice of Separation confirming of eligibility.
Applicants claiming Priority Placement Program, DoD Retained Grade Employees must submit the following documentation:
-DoD Retained Grade Self Certification Checklist (DD 3145-1)- SF-50 effecting the placement in retained grade status
- Copy of the notification letter the employee received (RIF or classification downgrade)
Applicants claiming Priority Placement Program, Military Spouse Preference must submit the following documentation:
- DoD Military Spouse Preference Self Certification Checklist (DD 3145-4)
- Sponsor's PCS Orders- Proof of Military member's current active duty status
- Marriage Certificate
Veterans Preference
If you are claiming veteran's preference, you MUST submit the appropriate documentation. Failure to do so WILL result in the loss of veteran's preference.
- 10-Point Veterans' Preference: You MUST submit a signed SF-15, "Application for 10-Point Veterans' Preference" plus the proof as required by the SF-15.
- 5-Point Veterans' Preference: You MUST submit a copy of your DD-214 which includes Character of Service (usually Member-4 copy). If you are currently active duty, you may submit written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is signed. The certification should also include when your terminal leave will begin, your rank and dates of active duty service.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13073945
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
MD CSMS
Combined Support Maintenance Shops
Havre de Grace, MD 21078
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing:
Contact Information-your name and the best way to contact you.
Relevant work experience-include the employer's name, job title, start and end dates (month/year), the number of hours worked per week and describe how you meet the required qualifications of the job. Federal jobs should include series and grade.
Education, certifications or licensures.
2. Other supporting documents: If you are a current Federal Employee, please submit your most current non-award SF-50 when applying. If selected, failure to submit this documentation may affect your pay and/or delay your appointment.
Applicants claiming Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligiblemust submit the following documentation:
- Military Reserve and National Guard Technician PPP Self Certification Checklist (DD 3145-3)
- Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility
- Notice of Separation confirming of eligibility.
Applicants claiming Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirementmust submit the following documentation:
- Military Reserve and Technician Disability PPP Self Certification Checklist (DD 3145-2)
- Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility
- Notice of Separation confirming of eligibility.
Applicants claiming Priority Placement Program, DoD Retained Grade Employees must submit the following documentation:
-DoD Retained Grade Self Certification Checklist (DD 3145-1)- SF-50 effecting the placement in retained grade status
- Copy of the notification letter the employee received (RIF or classification downgrade)
Applicants claiming Priority Placement Program, Military Spouse Preference must submit the following documentation:
- DoD Military Spouse Preference Self Certification Checklist (DD 3145-4)
- Sponsor's PCS Orders- Proof of Military member's current active duty status
- Marriage Certificate
Veterans Preference
If you are claiming veteran's preference, you MUST submit the appropriate documentation. Failure to do so WILL result in the loss of veteran's preference.
- 10-Point Veterans' Preference: You MUST submit a signed SF-15, "Application for 10-Point Veterans' Preference" plus the proof as required by the SF-15.
- 5-Point Veterans' Preference: You MUST submit a copy of your DD-214 which includes Character of Service (usually Member-4 copy). If you are currently active duty, you may submit written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is signed. The certification should also include when your terminal leave will begin, your rank and dates of active duty service.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13073945
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
MD CSMS
Combined Support Maintenance Shops
Havre de Grace, MD 21078
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
