Clarification from the agency

Open to Current Permanent VA Employees of the James A. Haley VA Medical Center Only.

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Duties include but are not limited to:

• Provides a variety of management services essential to the direction, operation, and functioning of the Audiology and Speech Pathology Service (ASPS).
• Coordinates the diverse administrative functions of this position, including personnel/manpower management, contracting, financial management, logistics/supply management, operations, and other related administrative functions.
• Provides and secures resources and services required to manage and execute the functional responsibilities of the service.
• Coordinates assigned functions with the Chief and supervisors to discuss work-related changes affecting their area and provides authoritative recommendations for improvement to implement.
• Assists management in developing, maintaining, and improving management methods and procedures and the overall effective utilization of personnel and resources.
• Assists management in identifying long- and short-term resource requirements and potential problem areas.
• Provides and prepares reports, data, and materials for the Chief or executive leadership briefings on issues pertaining to the area of responsibility.
• Acts as the ASPS spokesperson concerning administrative functions with facility management, the VISN, the National Program Office, and other pertinent organizations.
• Must have knowledge of information technology, VistA, and the planning and acquisition process for additional hardware and software for the ASPS service.
• Serves as the ASPS Automated Data Processing Application Coordinator (ADPAC) and assigns remote order entry (ROES) to staff.
• Coordinates the preparation of all SF-52s (Request for Personnel Action).
• Reviews all SF-50s (Notification of Personnel Action) for accuracy of information and to ensure proper execution of personnel budget.
• Serves as Service Administrator for the Talent Management System (TMS). Ensures that all ASP Service personnel are aware of educational opportunities offered and attend appropriate annual mandatory training.
• Takes appropriate action to improve or simplify operations, reduce operating cost, and institute changes to obtain more efficient operations in situations which may not always be susceptible to direct observation.
• Coordinates with the Chief and staff members to develop equipment requirements and establish priority lists.
• Serves as the Timekeeper for the service. Monitors time and attendance reporting, maintains leave records, ensures that appropriate leave requests are entered for all personnel in the service and CBOCs, and submits timecards on time to Fiscal.

Work Schedule: Monday-Friday 7:30am-4:00pm
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD05990O
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/17/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include:

• Automated Data Processing Application Coordinator (ADPAC)
• Personnel Management including PIV sponsorship, APDS, EPAS, etc.
• Equipment (SEPG) and supply ordering, Consolidated Memorandum Receipt Account/Equip Inventory List
• Time Keeper
• Talent Management System (TMS) administrator
• Records Liasion Officer (RLO)
• Document Management Center (DMC) liaison
• Clinic management and access to Integrated Scheduling Solution (ISS) (to permit back-up scheduling)

GS-11: Substitution of Education for Experience(TRANSCRIPTS REQUIRED): Do you possess a PhD. or 3 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.

Combination: Applicants may also combine education and experience to qualify at this level. A transcript must be submitted with your application if you are basing all or part of your qualifications on education.


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Generally minimal. The work is primarily sedentary.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.