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PUBLICATIONS MANAGEMENT & DISTRIBUTION SPECIALIST

Department of the Air Force
Air Force Elements, U.S. Special Operations Command

Summary

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.

The primary purpose of this position is to provide publications, policy memorandums (PMs), and IMT/Forms management analyst support to U.S. Special Operations Command (USSOCOM), its five Components, and its seven globally aligned Theater Special Operations Commands (TSOCs).

Overview

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Accepting applications
Location
Few vacancies in the following location:
Work site options
Telework eligible
Yes—as determined by the agency policy.
Remote job
No
Relocation expenses reimbursed
No
Salary
$106,437 - $138,370 per year
Pay scale & grade
GS 13
Promotion potential
None
Pay scale and grade determines the salary of the job.
Work schedule
Full-time
Travel Required
Occasional travel - You may be expected to travel for this position.
Appointment type
Permanent
Supervisory status
No
Federal service type
This job is in the Competitive Service
Represented by a union
No
Drug test
Yes
Security clearance
Sensitive Compartmented Information
Financial disclosure required
No
Some jobs require financial disclosure to identify conflicts of interests.
Announcement number
3D-AFPC-13051259-982754-AKW
Control number
882882600

Duties

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  • Directs, Plans, and Organizes the activities of the Command Publications and Forms Management Programs for the 70,000 person Special Operations Enterprise (HQ USSOCOM, SOF Components and TSOCs).
  • Develops, analyzes and disseminates command procedures for preparation of electronic publications. Manages archived electronic files of Portable Document Format (PDF) USSOCOM publications. Finalizes approved publications by completing the 5 step Functional and Electronic Publication Distribution Process.
  • Actively represents USSOCOM Publications and Forms Management Branch at a variety of command and functional area organizations. As USSOCOM Publications Manager, provides Field Grade equivalent representation of theorganization on working groups, steering groups, seminars, conferences, etc.
  • Develops, analyzes, evaluates, designs, writes policy, and approves HQ USSOCOM Forms.
  • Conducts work measurement, methods and procedures, time standards, and/or benchmarking studies of publications/forms work processes.Gathers, interprets, analyzes, and correlates large amounts of narrative, flowcharts, and statistical information about workload and productivity.

Requirements

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Conditions of employment

  • Must complete initial online questionnaire and additional assessment(s)
  • U.S. Citizenship is required
  • Males must be registered for Selective Service, see www.sss.gov
  • Must be able to obtain and maintain a Top Secret clearance with access to Sensitive Compartmented Information (SCI).
  • If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
  • This position is subject to provisions of the DoD Priority Placement Program
  • This position has been designated by the Air Force as a Testing Designated Position (TDP) under the Air Force Civilian Drug Demand Reduction Program. Employee must pass initial and periodic short notice drug testing.
  • Work may occasionally require travel away from the normal duty station on military or commercial aircraft/vehicle to conferences, meetings, or functions away from the duty office/location. Travel may include overnight stays.
  • Disclosure of Political Appointments
  • All federal employees are required to have direct deposit.
  • Advance in hire may be authorized if there is demonstrable proof provided on your resume
  • Recruitment Incentive may be authorized for this position
  • Relocation Incentive may be authorized for this position
  • Leave accrual may be authorized upon request
  • Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
  • Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Positions.

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-12, or equivalent in other pay systems. Examples of specialized experience includes knowledge in applying or adapting pertinent Department of War, Joint Staff, and Service directives relating to publications management and functions, principles and processed of retiring publication record sets; ability to interpret these directives for organizations and project officers; knowledge of analytical and evaluative methods and techniques as well as measurements of data to plan, schedule, and conduct projects and studies to evaluate and recommend ways to improve the effectiveness and efficiency of Publications and Forms program operations to include adopting or developing new or modified methods


FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-inĀ­-grade requirements to be considered eligible. One year at the GS-12 level is required to meet the time-in-grade requirements for the GS-13 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge of functions, principles, and processes of Publication and Forms Management; CJCS Manual Volume I & II, Joint Staff and Combatant Command Records Management Manual-Procedures and Disposition Schedule, as they pertain to the disposition of publications record sets; and ability to apply procedures, requirements, regulations, and policies related to publishing management, including the ability to maintain credibility with others on technical matters.

2. Knowledge of analytical and evaluative methods and techniques as well as measurements of data to plan, schedule, and conduct projects and studies to evaluate and recommend ways to improve the effectiveness and efficiency of Publications and Forms program operations to include adopting or developing new or modified methods.

3. Knowledge of and ability to locate information through the use of a personal computer, internet, intranet, and world wide web and use software applications: Microsoft Office Suite, Desktop Publishing, Adobe Life Cycle, Adobe, IMB Lotus, Corel Draw, Pure Edge, SGML, DTD, SharePoint, CD-Writer, Duplicator, and other software programs utilized within the USSOCOM enterprise. Skill in applying Artificial Intelligence (AI) tools, including generative AI, natural language processing tools, and digital technologies, to support content review, editing, and publication management processes.

4. Ability to recognize and analyze problems, plan, and execute complex, multi-faceted publishing projects, and adjust work operations of one or more organizational segments to meet program requirements and objectives within available resources, sufficient to conduct research, summarize results, and make appropriate recommendations. Ability to plan and execute complex, multi-faceted publishing/forms projects and meet deadlines.

5. Skill and ability to communicate effectively, both orally and in writing, and clearly present issues and recommendations and maintain good working relationships.

6. A Bachelor's Degree in a discipline requiring critical thinking and problem solving is highly desired. Master's Degree preferred.


PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Additional information

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.

120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.

Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.

Priority Placement Program (PPP) Applicant Eligible: PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance level. You must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click here to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement.

Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click here.

If you have questions regarding this announcement and have hearing or speech difficulties click here.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position.

You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

  • Occupational Reasoning
  • Occupational Interaction
  • Occupational Judgement
  • Occupational Reading
The resume/documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job. Cheating on an assessment may also result in your removal from consideration.

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume.

BASIS OF RATING: The assessments for this job will also measure
  • Knowledge, Skills and Abilities (KSA) as listed under Qualifications
Your application will be rated under the Cut Point procedures based on the extent to which the quality, depth, and complexity of your experience and education relate to the qualification requirements. Additional points are not added for Veteran's Preference; however, Veteran's Preference is considered where applicable.

Best Qualified Group: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements
Fully Qualified Group: Candidates in this category possess good skills and experience above the minimum requirements.
Basically Qualified Group: Candidates in this category meet the minimum education and/or experience requirements.

To be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the assessment may also result in your removal from consideration.

ADDITIONAL INFORMATION

OPTIONAL DOCUMENTS:
Performance Appraisals for Current Federal Civilian Employees - Most recent performance appraisals (dated within last 3 years) showing the official rating of record signed by a supervisor.
Awards for Current Federal Civilian employees - List any awards received within the last 3 years on the resume.
Note: Applicant must not submit award Notification of Personnel Actions (SF50s).

Air Force Elements, U.S. Special Operations Command

The mission of the United States Air Force is: To fly, fight, and win ... Airpower anytime, anywhere. To achieve that mission, the Air Force has a vision of Global Vigilance, Global Reach and Global Power. That vision orbits around three core competencies: Developing Airmen, Technology-to-Warfighting and Integrating Operations. Core competencies and distinctive capabilities are based on a shared commitment to three core values -- integrity first, service before self, and excellence in all we do.

Click here to view the AF Civilian Employment Eligibility Guide:

  • 30 Percent or More Disabled Veterans
  • AF DCIPS Interchange
  • AF Internal Employee
  • DoD Transfer (Excluding Air Force)
  • EO 12721 Certain Former Overseas Employees
  • EO 13473 Appointment of Certain Military Spouses
  • Former Federal Employees (Reinstatement)
  • Interagency Career Transition Assistance Plan
  • Land Management Employee
  • Military Spouse Preference
  • National Service (Peace Corps and VISTA)
  • Non-AF DCIPS Interchange
  • Non-Appropriated Fund
  • Non-DoD Transfer
  • Other (Interchange Agreements)
  • People with Disabilities, Schedule A
  • PPP DoD Military Reserve (MR) and National Guard (NG) Technicians
  • PPP DoD Retained Grade Preference Eligible
  • PPP Mil Res (MR) and Nat Guard (NG) Pref Eligible Technician Receiving Disability Retirement
  • Special Inspector General for Afghanistan Reconstruction
  • Veterans Employment Opportunities Act

Agency contact information

Total Force Service Center
Phone
1-800-525-0102
Email
DO.NOT.EMAIL@CALL.ONLY
Address
SOCOM
7701 Tampa Point Blvd
MacDill AFB, FL 33621
US

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