Clarification from the agency

This vacancy announcement is open to the public. This position allows for situational and recurring telework, but does not qualify for full-time or remote telework. The duty station is in the Thurgood Marshal Federal Judiciary Building at One Columbus Circle NE in Washington, DC, across the street from Union Station with easy access to Metro (red line), VRE, MARC, and Amtrak.

The Administrative Office of the U.S. Courts (AO), Department of Administrative Services, Financial Management Office (FMO), is seeking an experienced Management Analyst to join its team.

FMO is responsible for disbursing funds, managing registry and retirement investments, maintaining the judiciary's official accounting records, preparing financial reports for the Department of the Treasury and the Internal Revenue Service, and providing accounting policy guidance and support.

The Management Analyst provides a broad range of administrative, operational, and executive support as a key partner to the FMO Chief and Deputy Chief. As the front office gatekeeper for FMO, the Management Analyst plays a crucial role in strategically supporting the initiatives, projects, programs, and operations. This position reports to the FMO Chief.

The ideal candidate is adaptable to a fast-paced environment, effectively manages multiple competing priorities, and demonstrates a commitment to continually developing new skills and knowledge to support a rapidly changing environment. The ideal candidate is highly organized, thinks in terms of workflows and process improvement, proactively identifies and resolves inefficiencies, performs well under pressure, and works both independently and collaboratively. In addition, the incumbent has strong interpersonal skills to build and maintain effective communication with other staff and offices, the ability to anticipate management needs and resolve issues before they arise, and mastery of office software.

The duties of this position include, but are not limited to:

1. Providing comprehensive, confidential, administrative, and executive support to the FMO Chief and Deputy Chief.
2. Reviewing, evaluating, and managing confidential correspondence, reports, briefing materials, and other documents submitted for review and approval, including tracking and processing to ensure accuracy, completeness, and compliance with standards and guidelines.
3. Managing the office calendar, strategically scheduling complex meetings, and resolving conflicts.
4. Preparing and coordinating meeting materials, logistics, and maintaining long-range calendar planning.
5. Monitoring incoming mail, email, telephone calls, and routing inquiries to the appropriate staff or AO offices for further action.
6. Serving as a liaison between the FMO Chief and other AO executives, managers, and staff promoting effective communication and information sharing while exercising sound judgment, discretion, and confidentiality.
7. Coordinating and compiling meeting materials, including agenda development and updates, talking points, briefing notes, presentations, and other materials for meetings and conferences.
8. Coordinating travel arrangements for the FMO Chief, including developing travel itineraries, assembling meeting materials, and completing travel vouchers and expense reports.
9. Developing and maintaining office protocols and procedures in coordination with the DAS office team and stakeholders, including maintaining the office procedures manual.
10. Managing the office's purchase cards, including maintaining records of obligations, requisitions, purchases, reconciliations, and payments, and reviewing and processing monthly statements.
11. Developing and maintaining financial tracking tools to monitor expenditures, obligations, and service requests.
12. Planning and coordinating logistical support for meetings, training sessions, conferences, and other FMO-sponsored events.
13. Developing and maintaining content for the FMO SharePoint home front site to ensure information is current and accessible.
14. Serving as FMO move coordinator and custodial officer; and managing office furniture, equipment, and front office supplies.
15. Serving as a Contracting Officer Representative for several FMO contracts.

Conditions of employment

CONDITIONS OF EMPLOYMENT

1. All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
2. Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens/. For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification.
3. All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
4. New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/.
5. All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
6. You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
7. If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience: Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience must demonstrate experience in ALL areas defined below:

• Providing direct, comprehensive, administrative, and executive-level support and using technology systems and software.
• Reviewing, evaluating, and managing confidential correspondence, reports, briefing materials, and other documents, including tracking and processing to ensure accuracy, completeness, and compliance with standards and guidelines.
• Developing and maintaining office protocols and procedures, including maintaining an office procedures manual.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.