Clarification from the agency

This is a Merit Promotion announcement for career and career conditional Department of Interior employees, Career Transition eligibles (CTAP), Current or former time-limited employees eligible under Land Management Workforce Flexibility Act (LMWFA) and those who are eligible under the hiring paths listed above. Refer to Required Documents section for more information.

Videos

Some of the major duties you will perform include but are not limited to the following:

• Provides administrative support to senior executives and other high-level officials including; the Assistant Secretary (AS-PMB), Principal Deputy Assistant Secretary (PDAS), Deputy Assistant Secretaries (DASes), the Director, Deputy Director and Team Leads of the Business and Administrative Services Division (BASD). The incumbent is responsible for performing a wide variety of program, administrative, purchasing, budgetary reallocations, scheduling and support functions. This position reports to the Director of the Business and Administrative Services Division (BASD) and takes instruction from the Deputy Director on daily operations. Provides support for the Regulations and Correspondence Team Lead's daily, and on occasion the incumbent may be asked to provide support services for the AS-PMB front office.
• Reviews correspondence and action documents for the signature and/or surname of senior leadership, office directors, the AS-PMB front office and offices supported by the BASD, ensuring that correspondence packages are complete and all pertinent backup documentation is attached or enclosed. Screens official incoming correspondence and FOIA requests have been routed through the PMB/BASD Correspondence Control Unit (CCU) and entered into the DTS system. Collects data for FOIA requests and coordinates the responsive documents with the correspondence unit and the Office of the Executive Secretariat (OES) on behalf of senior officials within AS-PMB. Finalizes memoranda, reports, spreadsheets, and mandatory paperwork for senior leadership, ensuring all correspondence is grammatically correct, and reference materials are attached to the responsive document.
• Maintains knowledge and application of the regulations and policies related to official travel expenditures for senior staff members, reviews and processes vouchers, authorizations and other associated requirements. Makes necessary travel arrangements for high-level executives and other staff. Plans agendas; makes plane and hotel reservations and notifies officials to be visited. Arranges for any conference facilities, supplies, or equipment needed for meetings. Upon the executive's return, briefs him/her on important developments, writes follow-up notes, and prepares travel vouchers and reports.
• Gathers information related to a wide variety of program issues, new initiatives, assembles and analyzes this data as it relates to the needs of the office. Additionally, the incumbent coordinates projects done by others, gathers and creates briefing materials for the executives from materials provided by others. The incumbent scans/reviews high-priority documents and uses refined judgment to determine whether the executive's time and attention is required.
• Routinely provides status reports, spreadsheets and service updates to management, supported offices, Team Leads, and customers independently, and ensures all services provided are complete from inception to closure.
• Supports the Team Lead for Federal Regulations, Agendas, Printing and Publications, and the Team Lead for Correspondence and FOIA with daily assignments and operations.

Conditions of employment

• Must provide proof of U.S. citizenship.
• Appointment subject to background investigation and favorable adjudication.
• Males born after 12-31-59 must be registered for Selective Service.
• Direct Deposit participation required.
• Successfully pass the E-Verify employment verification check. To learn more, visit https://www.e-verify.gov/.

As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period to evaluate your fitness and whether your continuation of employment advances the public interest.

This probationary period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization's goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.

Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

Qualifications:

All qualifications must be met by the closing date of this announcement - 08/25/2026-unless otherwise stated in this vacancy announcement. Competitive candidates must also meet Time-in-Grade requirements as defined in 5 CFR 300, Subpart F.

For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 as part of your application to be used to validate your work schedule and determine the amount of specialized experience that you will be granted. An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the work schedule requirement as the service dates will be reflected. For all other applicants who are not current federal employees, your resume must state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience.

To qualify for this position at the GS-11 grade level:
Experience: To qualify, you must possess at least one full year of specialized experience equivalent to at least the GS-09 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience:
1) Interpreting and effectively communicating administrative policies, regulations, or procedures to individuals;
2) Composing complex material for a specialized audience or broad distribution;
3) Planning and organizing concurrent meetings; AND
4) Planning and performing administrative activities for an office.
Must Meet All
-OR-
Education: Possess 3 full years of progressively higher-level graduate education or Ph.D. or equivalent doctoral degree, or LL.M, if related.
-OR-
Combination of Education and Specialized Experience: Possess a combination of graduate level education beyond the first 2 years of progressive graduate study and appropriate experience that together meets 100% of the qualification requirements for this position. You must include hours per week and transcripts.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated based on your application materials (e.g. resume, supporting documents), the responses you provide on the application questionnaire, and the result of the additional assessment(s) required for this position. To be considered for this position, you must complete all required steps in the process.

Your resume must not exceed 2 pages. Only the document submitted as the "Resume" under the Documents section will be used to determine your qualifications/eligibility and for rating purposes. In the event you submit more than one resume, only the latest submission will be reviewed.

You will be assessed in the following competencies (knowledge, skills, abilities, and other characteristics):

• Attention to Detail
• Customer Service
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading Comprehension
• Reasoning
• Self-Management
• Stress Tolerance
• Teamwork

In addition to the application and application questionnaire, this position requires successful completion of the USA Hire Assessment, if required

All qualified non-competitive applicants and the best-qualified Merit Promotion applicants will be referred to the hiring manager for consideration.

DUE WEIGHT: Please submit 1) a copy of your most recent performance appraisal/evaluation and 2) a list of any awards (e.g. superior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last 5 years. Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the overall selection process. If you do not have your most recent performance appraisal/evaluation, you must submit a statement as to why it is not available. Please indicate if any prior performance appraisals/evaluations were at an acceptable level.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration or your score may be lowered. Cheating on an assessment may also result in your removal from consideration. Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.

Current or former displaced Federal employees who are surplus, displaced, or involuntarily separated have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP). To be considered under CTAP/ICTAP, you must be well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), and be able to perform the duties of the position upon entry.