The Federal Energy Regulatory Commission (FERC) is ranked within the top 5 mid-size agencies as a "Best Place to Work" in the Federal government! This Records and Information Management Specialist position is located in the Office of the Secretary. For more information visit: Office of the Secretary (OSEC) | Federal Energy Regulatory Commission
Summary
The Federal Energy Regulatory Commission (FERC) is ranked within the top 5 mid-size agencies as a "Best Place to Work" in the Federal government! This Records and Information Management Specialist position is located in the Office of the Secretary. For more information visit: Office of the Secretary (OSEC) | Federal Energy Regulatory Commission
Applications will be accepted from current and former competitive service Federal employees, and people eligible under special hiring authorities. You may be reinstated within 3 years after the date of your separation. Reinstatement eligibility may be extended by certain activities that occur during the 3-year period after separation from your last career-conditional appointment.
As a Records and Information Management Specialist, some of your typical work assignments may include:
Provides analytical and operational support for the Federal Energy Regulatory Commission's Records Management Program. Assists with the creation, storage, maintenance, use, preservation and disposition of Federal records in varying formats.
Assists with development and/or improvement of agency policies, procedures, guidance, operating procedures, disposition schedules, project plans, and other governing resources pertaining to the Commission's overall Records Management Programs in researching and drafting updates to agency policies, procedures, guidance and disposition schedules. Assists in interpreting policies and regulations regarding information resource and records management to coordinate and provide guidance and substantive technical assistance on records and information management lifecycle requirements to all levels of staff including custodians, records liaisons, program managers, system owners and system developers.
Assist in preparing and delivering records management training materials and in tracking staff participation. Collects data and assists in monitoring and reporting on various aspects of the Records Management Program by drafting annual and other reports to authoritative entities such as upper-level managers and the National Archives and Records Administration (NARA).
Supports Commission Offices/Divisions by assisting with record reviews, applying record retention schedules, and helping implement maintenance and disposition requirements. Assists in maintaining a records management presence along with the resources and tools to promote the Records Management Program on the agency intranet and/or other communications sites.
Supports the use and maintenance of records management tracking and reporting tools, logs, metrics, and other resources to monitor progress and status of various records management initiatives. Conducts research, analyses, studies, and reviews on a wide variety of records management topics and issues, including records and information business processes to achieve improvement or efficiencies to business workflow. Performs other related duties as assigned.
You must provide your SF-50 (See Required Documents Section).
A one-year probationary period may be required.
A background investigation is required.
This is a bargaining unit position (AFGE Local 421).
Generally, male applicants must be registered with the Selective Service.
If using education to qualify, you must submit transcripts.
Relocation expenses will not be paid.
Maximum of 2-page resume.
Qualifications
You must meet the qualification (experience and/or education) requirements by the closing date of this announcement. Time-in-grade requirements must be met within 30 days of the closing date of this announcement unless you are (1) eligible for a special hiring authority OR (2) reinstatement eligible.
To view the eligibility and qualification requirements of a/n Records and Information Management Specialist, GS-0308 -9 please visit: Records and Information Management Specialist, 0308 | Federal Energy Regulatory Commission
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including any volunteer experience.
Please do not cut and paste the position description, specialized experience, or occupational assessment questionnaire from this announcement into your resume, as this will not be considered a demonstration of your qualifications for this position.
Education
If you are using your education to qualify for this position, transcripts are required. Failure to submit a copy of your transcripts at the time of application will result in your application being marked incomplete and you will not receive further consideration.
PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.
GRADUATE EDUCATION: One academic year of graduate education is the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.
Additional information
The duty location of this position is Washington, DC
When promotion potential is shown, future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval.
If selected for this position, you will be required to:
Complete a Declaration for Federal Employment (OF-306) to determine your suitability for Federal employment.
Have your Federal salary payments made by direct deposit to a financial institution of your choice.
Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. FERC also participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). For more information about E-Verify, including your rights and responsibilities, visit: http://www.uscis.gov/e-verify.
Attend a mandatory ethics training. We are governed by the Office of Government Ethics (OGE) Standards of Conduct, the criminal conflict of interest statutes, and FERC's supplemental ethics regulation, which specifically prohibits FERC employees from holding certain energy-related securities. To comply with these regulations and statutes, divestiture of at least some energy securities is likely to be required after you begin employment. See 5 C.F.R. 2634-41; 18 U.S.C. 201-208; 5 C.F.R. 3401. If selected, you may also be required to file a financial disclosure statement within 30 days of appointment.
Receive authorization from OPM on any job offer you receive, if you are or were (within the last 5 years) a political Schedule A, Schedule C, or Non-Career SES employee in the Executive Branch.
As a condition of employment for accepting this position, you may be required to serve a one-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
your performance and conduct;
the needs and interests of the agency;
whether your continued employment would advance organizational goals of the agency or the Government; and
whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Your performance appraisal and incentive awards will be given due consideration in the selection process based on their relation to the duties of the position and the consistency with which they may be considered in evaluating you against other candidates.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position.
You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):
Attention to Detail
Customer Service
Flexibility
Integrity/Honesty
Interpersonal Skills
Reading Comprehension
Self-Management
Teamwork
Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Failure to submit all required documentation by the closing date of this vacancy announcement, including adhering to the maximum two-page resume requirement, will result in removal from consideration and loss of any special hiring preference (e.g., veterans' preference, ICTAP/CTAP eligibility, Schedule A).
REQUIRED DOCUMENTS FOR ALL CANDIDATES:
RESUME (maximum of 2 pages in length): Your resume should describe your specialized experience and support your answers to the vacancy announcement questionnaire. You must ensure it contains the following information for each experience/position:
Position title
Name of employer
Beginning and ending dates of employment (Month/Day/Year format)
Hours worked per week
Detailed description of job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable)
Series and grade or equivalent (for federal positions)
If the position has an education requirement or you are qualifying based on your education, you must list your education history, including the type of degree and your major of study
VACANCY QUESTIONNAIRE: You must submit and complete the online eligibility and vacancy questions.
TRANSCRIPTS (only required when the position has an education requirement, or you are qualifying for the position based on your education): You MUST submit copies of your college transcripts to verify your education. Unofficial copies are acceptable; however, if selected you will be required to provide official transcripts before your effective date.
STANDARD FORM 50 (SF-50)/NOTIFICATION OF PERSONNEL ACTION: For former and/or current Federal employees (which includes eligibility under an interchange agreement with other Merit Systems), you must submit a copy of your most recent non-award SF-50, showing you are/were in the competitive service, your highest grade held (or promotion potential) on a permanent basis, position title, series, and grade. You may obtain a copy of your SF-50 from your official personnel record. FERC employees can access their official personnel records electronically, by using eOPF: https://eopf.opm.gov/ferc/. If you separated from the Federal government, you may obtain a copy of your SF-50 via the Federal Records Center, National Archives and Records Administration.
OPTIONAL DOCUMENTS TO SUPPORT PREFERENCE OR ELIGIBILITY CLAIMS:
VETERANS'PREFERENCE (DD-214, VA Disability Letter, etc.): If you are claiming veterans' preference, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD-214 (Member 4 copy), or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs showing dates of service and type of discharge. Ten-point preference eligibles must also submit an "Application for 10-point Veteran Preference" (SF-15), along with official VA letter and the required documentation listed on the back of the SF-15 form. For more information about veterans' preference, visit: https://www.usajobs.gov/Veterans.
CAREER TRANSITION ASSISTANCE PROGRAM (CTAP)/INTERAGENCY CAREER TRANSITION ASSISTANCE PROGRAM (ICTAP): These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated "Well Qualified" for the position; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information about CTAP/ICTAP, visit: http://www.opm.gov/rif/employee_guides/career_transition.asp. The following documents are required:
Reduction in Force or RIF notice - written notice of your expected separation, or other documentation of priority consideration status;
Latest SF-50 noting your current position, grade level, and duty location;
Last performance appraisal, including your rating; and
Any documentation from your agency showing your current promotion potential.
SCHEDULE A ELIGIBILITY (applicants with disabilities): The federal government has a streamlined hiring process for individuals with disabilities, known as Schedule A. For more information about Schedule A and eligibility requirements, visit: https://www.ferc.gov/careers/info-disabilities.asp.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments and submit all required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows:
Click the Apply Online button.
Make sure you verify that your resume clearly indicates possession of the competencies and specialized experience listed under the "Qualifications and Evaluation" and "How You Will Be Evaluated" sections of this announcement.
Answer the questions presented in the application and attach all necessary supporting documentation.
Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date.
If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice.
Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials.
Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended.
Set aside approximately two (2) hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link.
Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused.
To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed.
To view the announcement status or your application status: Visit https://www.usajobs.gov/Help/howto/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request an RA in your online application. Requests for an RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for an RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for an RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need an RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport-usastaffing.opm.gov/hc/en-us/sections/45063131363475-Reasonable-Accommodation-Information)
Federal Energy Regulatory Commission
888 First St NE
Washington, DC 20426
US
Next steps
Once your complete application is received, we will conduct an evaluation of your qualifications and determine your ranking. You will be notified of the status of your application up to four times throughout the application process, via your USAJOBS dashboard. To verify the status of your application, both during and after the announcement open period, log on to your USAJOBS account. The application record in your USAJOBS account provides an option to "Track this application." Your "Applicant status" will also appear along with the dates you applied to this position and when your application was last updated. To learn more about your specific job status and how this helps you track jobs and applications visit: https://help.usajobs.gov/how-to/application/status
Please notify us if your contact information changes after the closing date of the announcement.
More than one selection for similar positions may be made from this announcement and the program office for that selection may vary. By applying, you agree to have your application shared with any interested selecting official(s).
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Failure to submit all required documentation by the closing date of this vacancy announcement, including adhering to the maximum two-page resume requirement, will result in removal from consideration and loss of any special hiring preference (e.g., veterans' preference, ICTAP/CTAP eligibility, Schedule A).
REQUIRED DOCUMENTS FOR ALL CANDIDATES:
RESUME (maximum of 2 pages in length): Your resume should describe your specialized experience and support your answers to the vacancy announcement questionnaire. You must ensure it contains the following information for each experience/position:
Position title
Name of employer
Beginning and ending dates of employment (Month/Day/Year format)
Hours worked per week
Detailed description of job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable)
Series and grade or equivalent (for federal positions)
If the position has an education requirement or you are qualifying based on your education, you must list your education history, including the type of degree and your major of study
VACANCY QUESTIONNAIRE: You must submit and complete the online eligibility and vacancy questions.
TRANSCRIPTS (only required when the position has an education requirement, or you are qualifying for the position based on your education): You MUST submit copies of your college transcripts to verify your education. Unofficial copies are acceptable; however, if selected you will be required to provide official transcripts before your effective date.
STANDARD FORM 50 (SF-50)/NOTIFICATION OF PERSONNEL ACTION: For former and/or current Federal employees (which includes eligibility under an interchange agreement with other Merit Systems), you must submit a copy of your most recent non-award SF-50, showing you are/were in the competitive service, your highest grade held (or promotion potential) on a permanent basis, position title, series, and grade. You may obtain a copy of your SF-50 from your official personnel record. FERC employees can access their official personnel records electronically, by using eOPF: https://eopf.opm.gov/ferc/. If you separated from the Federal government, you may obtain a copy of your SF-50 via the Federal Records Center, National Archives and Records Administration.
OPTIONAL DOCUMENTS TO SUPPORT PREFERENCE OR ELIGIBILITY CLAIMS:
VETERANS'PREFERENCE (DD-214, VA Disability Letter, etc.): If you are claiming veterans' preference, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD-214 (Member 4 copy), or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs showing dates of service and type of discharge. Ten-point preference eligibles must also submit an "Application for 10-point Veteran Preference" (SF-15), along with official VA letter and the required documentation listed on the back of the SF-15 form. For more information about veterans' preference, visit: https://www.usajobs.gov/Veterans.
CAREER TRANSITION ASSISTANCE PROGRAM (CTAP)/INTERAGENCY CAREER TRANSITION ASSISTANCE PROGRAM (ICTAP): These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated "Well Qualified" for the position; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information about CTAP/ICTAP, visit: http://www.opm.gov/rif/employee_guides/career_transition.asp. The following documents are required:
Reduction in Force or RIF notice - written notice of your expected separation, or other documentation of priority consideration status;
Latest SF-50 noting your current position, grade level, and duty location;
Last performance appraisal, including your rating; and
Any documentation from your agency showing your current promotion potential.
SCHEDULE A ELIGIBILITY (applicants with disabilities): The federal government has a streamlined hiring process for individuals with disabilities, known as Schedule A. For more information about Schedule A and eligibility requirements, visit: https://www.ferc.gov/careers/info-disabilities.asp.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments and submit all required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows:
Click the Apply Online button.
Make sure you verify that your resume clearly indicates possession of the competencies and specialized experience listed under the "Qualifications and Evaluation" and "How You Will Be Evaluated" sections of this announcement.
Answer the questions presented in the application and attach all necessary supporting documentation.
Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date.
If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice.
Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials.
Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended.
Set aside approximately two (2) hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link.
Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused.
To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed.
To view the announcement status or your application status: Visit https://www.usajobs.gov/Help/howto/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request an RA in your online application. Requests for an RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for an RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for an RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need an RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport-usastaffing.opm.gov/hc/en-us/sections/45063131363475-Reasonable-Accommodation-Information)
Federal Energy Regulatory Commission
888 First St NE
Washington, DC 20426
US
Next steps
Once your complete application is received, we will conduct an evaluation of your qualifications and determine your ranking. You will be notified of the status of your application up to four times throughout the application process, via your USAJOBS dashboard. To verify the status of your application, both during and after the announcement open period, log on to your USAJOBS account. The application record in your USAJOBS account provides an option to "Track this application." Your "Applicant status" will also appear along with the dates you applied to this position and when your application was last updated. To learn more about your specific job status and how this helps you track jobs and applications visit: https://help.usajobs.gov/how-to/application/status
Please notify us if your contact information changes after the closing date of the announcement.
More than one selection for similar positions may be made from this announcement and the program office for that selection may vary. By applying, you agree to have your application shared with any interested selecting official(s).
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
