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Administrative Officer

Department of Health and Human Services
National Institutes of Health
Division of Administrative Services, Office of Planning and Administration

Summary

The Office of Research Services provides safety, security, and campus services to the NIH community, and we're looking for a skilled Administrative Officer to join our team as a partner to support ORS program areas. You'll provide expert advice across a range of functions-including HR, customer service, travel, data analysis, financial management, acquisitions, purchasing, and more. If you are looking for an opportunity to make a meaningful impact we encourage you to apply.

Overview

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Accepting applications
This job will close when we have received 150 applications which may be sooner than the closing date. Learn more
Location
3 vacancies in the following location:
Work site options
Telework eligible
Yes—as determined by the agency policy.
Remote job
No
Relocation expenses reimbursed
No
Salary
$85,447 - $158,322 per year
Pay scale & grade
GS 11 - 13
Promotion potential
13
Pay scale and grade determines the salary of the job.
Work schedule
Full-time
Travel Required
Occasional travel - You may be expected to travel for this position.
Appointment type
Permanent
Occupations and job series
Supervisory status
No
Federal service type
This job is in the Competitive Service
Represented by a union
No
Drug test
No
Security clearance
Other
Position sensitivity and risk
Moderate Risk (MR)
Jobs require a background check and some require a security clearance. The type depends on the job.
Background check type
Financial disclosure required
Yes
Some jobs require financial disclosure to identify conflicts of interests.
Announcement number
NIH-ORS-MP-26-13019947
Control number
878686200

This job is open to

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Clarification from the agency

You must be a current or former federal employee eligible to apply under merit promotion procedures or otherwise be eligible as a status applicant (e.g., Veterans Employment Opportunity Act) OR be an individual who is eligible through an OPM interchange agreement or for a non-competitive appointment. This job is also open to USPHS Commissioned Corps Officers and Call-To-Active Duty (CAD) Candidates.

Duties

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The Administrative Officer position includes, but is not limited to, the following duties:

  • Develops and advises on administrative requirements for a complex organization and actively participates in developing and implementing administrative management policies.
  • Analyzes organizational priorities and provides a wide range of liaison services to support administrative aspects for a significant agency component.
  • Gathers data and analyzes information for serviced organizations. Analyzes impact of new programs in terms of costs and resources required to support varied levels of program operations.
  • Identifies problem areas, analyzes situations, recommends viable solutions and prepares reports as required.
  • Analyzes and evaluates, on a quantitative or qualitative basis, the effectiveness of administrative programs or operations in meeting established goals and objectives.
  • Human Resources - Coordinates human resources actions and advises staff on IC, agency, and Federal human resources regulations, procedures and policies relative to Federal employees and contract personnel.
  • Facilities Management - serves as the point of contact for problems and inquiries related to the space that employees occupy.
  • Property Management - manages distribution of accountable property, manages property contract, reconciles lost or missing accountable property, and tracks loaned property/issues property passes. Reviews requests for acquisition of surplus property.
  • Time and Attendance--Serves as point of contact for the timekeeping system and oversees other timekeepers in the proper use of the program, e.g. input of employee information.
  • Travel - Interprets policies, procedures, and practices concerning all aspects of travel, local, sponsored, domestic and/or foreign, and reimbursement for travel expenses for all orders and vouchers within the employee's assigned area(s).
  • Budget and Financial Management - plans, develops, formulates, prepares, executes, monitors, and/or forecasts organizational budgets.

Requirements

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Conditions of employment

  • U.S. Citizenship requirement or proof of being a U.S. National must be met by closing date.
  • Employment is subject to the successful completion of a background investigation, verification of qualifications, completion of onboarding forms, submission of required documents, and any other job-related requirement before or after appointment.
  • Applicants must meet all qualifications requirements within thirty (30) calendar days of the closing date of this announcement, including time in grade.
  • Males born after December 31, 1959 must be registered with the Selective Service.
  • The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers.
  • The NIH maintains a tobacco free work environment and campus.
  • Must be able to perform the essential duties of the position, with or without reasonable accommodation.
  • Based on your appointment, a one or two-year trial/probationary period may be required. A decision regarding your continued employment with NIH will be made as you near the end of this period.
  • At the supervisor’s discretion, this position may offer work schedule flexibilities: ad hoc telework and alternative work schedules.
  • If selected, you will be required to complete a Confidential Financial Disclosure Report, OGE Form 450 to determine if a conflict or an appearance of a conflict exists between your financial interest and your prospective position with the agency.
  • If selected, you must obtain and maintain a security clearance background investigation.

Qualifications

You qualify at the GS-11 level, if you meet one of the following qualification requirements:

Completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree or an LL.M., if related

OR

You must demonstrate in your resume at least one (1) year of qualifying experience equivalent to at least the GS-09 level in the Federal service obtained in either the private or public sector, performing the following types of tasks:1) Participating in the preparation and execution of organizational budgets. 2) Reconciling monthly expenditures against allocated funding. 3) Drafting specifications and statements of work for service contracts and equipment leases, including conducting negotiations with vendors. 4) Assisting in performing general administration and advisory services and/or functions, such as time and attendance, human resources services, facilities management, property management, and space/logistics, safety/security

OR

A combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position.

You qualify at the GS-12 level, if you meet the following qualification requirement:

You must demonstrate in your resume at least one (1) year of qualifying experience equivalent to at least the GS-11 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1) Preparing, executing and monitoring organizational budgets. 2) Analyzing and evaluating financial information to assess overall financial performance of an organization and making recommendations to improve performance. 3) Developing acquisition plans and cost estimates; monitoring contract performance and compliance with terms and conditions of purchase orders. 4) Verifying accurate distribution of accountable property and resolving property management discrepancies. 5) Providing advice on staffing and recruitment issues.

You qualify at the GS-13 level, if you meet the following qualification requirement:

You must demonstrate in your resume at least one (1) year of qualifying experience equivalent to at least the GS-12 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1) Planning, developing, executing and monitoring budgets with many different sources and types of funding. 2) Performing contract administration duties including planning and managing contract and equipment leases. 3) Serving as approving official for requisitions of equipment, supplies, and other materials and services. 4) Providing advice in a variety of human resource areas such as staffing and recruitment, employee development and training, and conflict resolution. 5) Developing standards/policies/procedures involving administrative functions in an organization.

You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay. Do not copy and paste the duties or specialized experience from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy. Persons listed as knowing your past accomplishments or experience in your application may be contacted for verification purposes at any time. Verification may, but need not, begin before receiving an offer.


Preview application questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/13019947

Education

If you qualify based on education in lieu of specialized experience, you are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed and grades. Unofficial transcripts will be accepted in the application packages. Official transcripts will be required from all selectees prior to receiving an official offer. Click here for information on Foreign Education.

Additional information


  • This position is designated as a "non-emergency/teleworker" position and the selected candidate will be considered a "non-emergency/teleworker" employee. In the event of a closure, you must be available to telework or request leave.
  • NIH may repay certain outstanding Federally insured student loans to facilitate the recruitment and retention of highly qualified people. Recipients will be determined on a case-by-case basis based on organizational need, specific case justification, and budget limitations.
  • A newly appointed or reappointed employee may receive service credit for prior work experience or active-duty uniformed service that otherwise would not be creditable for the purpose of determining his or her annual leave accrual rate. All creditable service must be directly related to the duties of the position being filled and decisions to allow for such credit must be finalized prior to the selectee's entrance on duty. Recipients will be determined on a case-by-case basis based on organizational need, specific case justification, and budget limitations.
  • PHS Commissioned Officers interested in performing the duties of this position within the Commissioned Corps should apply online to this announcement to receive consideration.
  • Visit Help Applying for helpful information on the application process.
  • Military Spouses selected from this announcement will remain in their current duty location (i.e., the official duty station of the military service member.
  • If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: Reasonable Accommodation Information.
  • Veterans' Preference only applies to Schedule A (disability appointment), HHS Reemployment Priority List (RPL) Eligibles, HHS Priority Reemployment List (PRL) Eligibles, and Veterans Recruitment Appointments (if applicable).

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies:

  • Attention to Detail
  • Decision Making
  • Influencing/Negotiating
  • Integrity/Honesty
  • Interpersonal Skills
  • Learning
  • Reading Comprehension
  • Reasoning
  • Self-Management
  • Teamwork


Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.

The position(s) advertised in this announcement are covered by the agency's Reemployment Priority List (RPL). RPL candidates will be rated, placed into one of the quality categories below, and referred to the hiring office, once veterans' preference is applied.

  • Qualified
  • Well Qualified
  • Best Qualified
Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) at HHS. Clearance of CTAP/ICTAP will be applied for similar positions across HHS.

To be considered well qualified for the purposes of the Career Transition Assistance Program (CTAP)and the Interagency Career Transition Assistance Program (ICTAP), you must be able to satisfactorily perform the duties of the position upon entry and substantively exceed the basic qualifications by scoring at least 80 points on the assessment(s) and meet all eligibility, physical, medical, suitability, and all other requirements.

National Institutes of Health

The National Institutes of Health (NIH), a part of the U.S. Department of Health and Human Services, is the largest biomedical research funding organization in the world. NIH is made up of 27 Institutes and Centers, each with a specific research agenda, often focusing on particular diseases or body systems. NIH employs approximately 18,000 employees in varied occupations, all supporting research efforts that improve health and save lives. For more information on NIH's mission and goals, and its 27 Institutes and Centers, visit the NIH website.

Virtually explore the National Institutes of Health's (NIH) Bethesda campus, learn about scientific research, and get to know NIH community members who are working to help people live longer, healthier lives: https://www.nih.gov/virtual-tour/.

This position is located in the Division of Administrative Services (DAS), Office of Planning and Administration (OPA), Office of Management Services & Budget (OMSB), Office of Research Service (ORS), National Institutes of Health (NIH), U.S. Department of Health and Human Services (HHS).

Agency contact information

NIH HR Service Desk Branch C
Email
OHRCSDBRANCHCSRVDSK@od.nih.gov
Address
National Institutes of Health
6701 Rockledge Drive
Bethesda, MD 20892
US

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https://hr.nih.gov/

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