Consistently ranked as among the best places to work in the Department of the Interior (DOI), and the top 10% of all agency subcomponents, the Office of Inspector General is an independent and objective unit within DOI working to promote economy, efficiency, and effectiveness and to prevent and detect waste, fraud and abuse within the DOI. We offer exceptional work-life benefits, including flexible work schedules, ample training opportunities, and a comprehensive employee recognition program.
Summary
Consistently ranked as among the best places to work in the Department of the Interior (DOI), and the top 10% of all agency subcomponents, the Office of Inspector General is an independent and objective unit within DOI working to promote economy, efficiency, and effectiveness and to prevent and detect waste, fraud and abuse within the DOI. We offer exceptional work-life benefits, including flexible work schedules, ample training opportunities, and a comprehensive employee recognition program.
Current Department of Interior, Office of Inspector General (OIG) Career or Career-conditional Federal employees in the competitive service; CTAP eligibles within the local commuting area.
This position is with the Office of Inspector General (OIG), Office of General Counsel (OGC), located in either the D.C. or Herndon, VA office. The incumbent will report directly to the Director of the Information Law Office which is a Supervisory Attorney-Advisor within the OIG OGC (at either location). The Supervisory Attorney-Advisor's management areas include matters concerning the regulatory and statutory framework governing the management, protection, release and quality of federal government records under the Federal Records Act, Freedom of Information Act (FOIA), Privacy Act (PA) and Controlled Unclassified Information (CUI) regulations.
As a Records and Information Management Specialist you will be responsible for managing the OIG records management program which includes the formulation and implementation of program policy and procedures to successfully meet the goals and requirements of the Federal Records Act, and related statutes, regulations, and policies. You will also perform additional duties to support the Information Law Office's ability to efficiently process FOIA and PA matters.
Major duties include:
Coordinates the proper disposition of records consistent with governmentwide policies and procedures.
Works with OIG Information Technology leadership and staff on electronic recordkeeping procedures and records management applications.
Provides guidance and training to records custodians on the same and on the records management lifecycle requirements; create and deliver annual staff-wide records management training; and ensures OIG staff receive sufficient information/training to ensure compliance with applicable legal, Departmental, OIG and National Archives and Records Administration (NARA) record keeping requirements.
Providing support to OGC FOIA and PA information processing activities such as reviewing, analyzing and processing FOIA and PA requests, and interpreting and applying related laws.
Manages record keeping procedures for records created through social media tools, text messages, electronic messages, voicemails, websites, other digital media, like photos and videos, and collaborative tools.
Successful completion of a background investigation.
Time-in-grade requirement - Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F.
Males born after 12/31/59 must be registered for the Selective Service.
Effective January 1, 2010, OPM must authorize any employment offers we make to current or former (within the last 5 years) political Schedule A, Schedule C, or Non-career SES employees in the executive branch.
Qualifications
All qualification requirements must be met by the closing date of this announcement. We will only review your resume to determine whether minimum experience requirement(s) have been met.
Merit Promotion candidates (Federal employees) must meet time-in-grade requirements by the announcement closing date.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Minimum Qualifications GS-14:
To qualify for this position, you must have one year (52 weeks) of experience equivalent to the GS-13 grade level in the Federal service performing all of the following:
1.) Experience utilizing the Federal Records Act for the retention, safeguarding, preservation, and disposition of managing records;
2.) Experience conducting quality control reviews for the basis of recommending and justifying records management implementation improvements;
3.) Experience developing records management procedures, long-range plans, and execution strategies; And
4.) Experience following FOIA and Privacy Act rules and procedures to analyze, process, and dispose of requests and related actions.
Education
Note: There is no substitution of education for experience at this level.
Additional information
Applicants must meet initial and periodic suitability determinations based on favorable background investigations and updates.
Additional selections may be made from this vacancy announcement.
Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Please limit your resume to no more than 2 pages. If your resume exceeds two pages, your application will not be considered.See Required Documents section for more information.
Applicants will be evaluated based on how well they meet the qualifications as listed in this announcement. Applicants will be evaluated based on their possession of the following competencies:
Knowledge of the Federal records act.
Skill in conducting quality control reviews.
Ability to develop records management procedures, plans, and executing strategies.
Knowledge of FOIA and Privacy Act guidelines.
After the closing date of the announcement, we will review your resume per CategoryRating procedures to ensure that qualification and eligibility requirements are met. If it is determined that you meet the minimum qualification requirements, a Subject Matter Expert (SME) will conduct a review of eligible and qualified applicants. The SME will only consider your short answer responses and resume. Your application will then be placed in one of three categories: Best Qualified, Well Qualified, or Qualified based on the degree that your application demonstrates possession of:
Records Management
Freedom of Information Act (FOIA) and Privacy Act support functions.
With emphasis on:
Experience administering an agency records management program as demonstrated by experience creating and managing file plans, creating record inventories, evaluating record systems and policies, and developing policies and procedures designed to achieve and maintain compliance with records management requirements as established by Federal law, regulation or policy.
Experience supporting agency compliance with the Freedom of Information Act (FOIA) and Privacy Act (PA) as demonstrated by experience processing FOIA requests, including, for example, by collecting potentially responsive records, determining whether records are responsive, analyzing and applying FOIA exemptions, and determining whether disclosures are permitted under the Privacy Act.
Note: If a determination is made that qualifications and/or experience have been inflated, your score will be adjusted to more accurately reflect your abilities. You are required to select eligibility and submit supporting documents. Applicants who disqualify themselves will not be evaluated further.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
All documentation applicable to you must be submitted by the closing date of this announcement. Failure to submit the required documents will disqualify you from further consideration for this position.
Resume (required) - Resumes must not exceed two single-sided pages. If your resume exceeds two pages, your application will not be considered. The minimum font size is 10-point for all body text. Headers may be slightly larger but must remain legible. All resumes must maintain a minimum 0.5-inch margins on all sides to ensure readability and prevent excessive content compression. Including supplemental pages or attachments disguised as resume extensions are prohibited and will not be reviewed to determine your eligibility/qualifications. For more information, click here.
Your resume must sufficiently describe how your experience fully meets the specialized experience requirements as stated in this announcement for each grade level(s) you are applying (see "Qualifications" section). Your resume must also support your responses to the assessment questionnaire. Credit will be given for paid and unpaid experience. We cannot assume you have performed the duties and gained the experience required for this position regardless of your employment history or academic career. We strongly recommend you use the USA Jobs Online Resume Builder to submit a resume. If you choose to use your own formatted resume, you must ensure it contains all of the following for each experience/position listed: job title, name of employer, beginning and ending dates of employment (month/day/year format), hours worked per week, detailed description of duties performed, and if a Federal position, series and grade or equivalent. We will not access web pages linked to your resume to determine your qualifications. Do not include a photograph or video of yourself or any sensitive information.
SF-50 Notification of Personnel Action(required for current or former Federal employees) - If you are a current or former Federal employee, you must provide the most recent Notification of Personnel Action (Form SF-50) that verifies career/career-conditional status (box 24 must show "1" or "2" and box 34 must show "1"), title, series, and grade (do not submit an Award SF-50). Also, provide the SF-50 that reflects the highest grade level held on a permanent basis or the full performance level of your current position, whichever is higher. Candidates applying under an interchange agreement must also provide an SF-50 or equivalent document showing interchange eligibility. Failure to do so will result in an ineligible rating.
Performance Appraisal and Awards - While not required, due weight will be given to appraisals and awards submitted during the interview/selection process conducted by the hiring manager. Such documents will not be used in determining if you meet the experience requirements.
CTAP/ICTAP Eligibility - Such as a RIF separation notice, certificate of expected separation, SF-50 Notification of Personnel Action stating you were separated by RIF, OR a letter from your agency documenting your priority consideration status, and your latest performance appraisal with a rating of at least "fully successful".
To apply for this job opportunity, you must submit a complete application package including a resume and an on-line application through the Office of Personnel Management's (OPM) application system, USAJOBS. This information will be transferred to the DOI OIG's Automated Application System. You have until 11:59 p.m. Eastern Time (ET) on the closing date of the announcement to complete the following application process:
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account and all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For assistance with creating an USAJOBS account and for information on viewing your Application status, please visit: (https://help.usajobs.gov/get-started) AND (https://help.usajobs.gov/how-to).
To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://help.usajobs.gov/get-started). There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed. You may update your application documents, eligibilities and minimum qualifications and competencies (knowledge, skills, abilities, and other characteristics) mentioned in the "How You Will Be Evaluated" section above. To make an allowed update to your application, return to your USAJOBS account (https://help.usajobs.gov/get-started). There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed.
If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact at to obtain an alternative application. The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. ET on the closing date of this announcement. NOTE: Paper applications and information sent by mail WILL NOT BE ACCEPTED.
OFFICE OF GENERAL COUNSEL
1849 C St.
Washington, DC 20240
US
Next steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After the closing date of the announcement, we will review your resume to ensure you meet the basic qualification requirements. You will be notified by email of your rating and/or referral of your resume to the hiring official. If further evaluation or interviews are required, you will be contacted. You will be informed of the outcome via e-mail. We expect to make a selection within 45 to 60 days of the closing date of the vacancy announcement.
Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments. To be considered for the position, you must meet all qualifications, including meeting or exceeding the cut score on the required assessments.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
All documentation applicable to you must be submitted by the closing date of this announcement. Failure to submit the required documents will disqualify you from further consideration for this position.
Resume (required) - Resumes must not exceed two single-sided pages. If your resume exceeds two pages, your application will not be considered. The minimum font size is 10-point for all body text. Headers may be slightly larger but must remain legible. All resumes must maintain a minimum 0.5-inch margins on all sides to ensure readability and prevent excessive content compression. Including supplemental pages or attachments disguised as resume extensions are prohibited and will not be reviewed to determine your eligibility/qualifications. For more information, click here.
Your resume must sufficiently describe how your experience fully meets the specialized experience requirements as stated in this announcement for each grade level(s) you are applying (see "Qualifications" section). Your resume must also support your responses to the assessment questionnaire. Credit will be given for paid and unpaid experience. We cannot assume you have performed the duties and gained the experience required for this position regardless of your employment history or academic career. We strongly recommend you use the USA Jobs Online Resume Builder to submit a resume. If you choose to use your own formatted resume, you must ensure it contains all of the following for each experience/position listed: job title, name of employer, beginning and ending dates of employment (month/day/year format), hours worked per week, detailed description of duties performed, and if a Federal position, series and grade or equivalent. We will not access web pages linked to your resume to determine your qualifications. Do not include a photograph or video of yourself or any sensitive information.
SF-50 Notification of Personnel Action(required for current or former Federal employees) - If you are a current or former Federal employee, you must provide the most recent Notification of Personnel Action (Form SF-50) that verifies career/career-conditional status (box 24 must show "1" or "2" and box 34 must show "1"), title, series, and grade (do not submit an Award SF-50). Also, provide the SF-50 that reflects the highest grade level held on a permanent basis or the full performance level of your current position, whichever is higher. Candidates applying under an interchange agreement must also provide an SF-50 or equivalent document showing interchange eligibility. Failure to do so will result in an ineligible rating.
Performance Appraisal and Awards - While not required, due weight will be given to appraisals and awards submitted during the interview/selection process conducted by the hiring manager. Such documents will not be used in determining if you meet the experience requirements.
CTAP/ICTAP Eligibility - Such as a RIF separation notice, certificate of expected separation, SF-50 Notification of Personnel Action stating you were separated by RIF, OR a letter from your agency documenting your priority consideration status, and your latest performance appraisal with a rating of at least "fully successful".
To apply for this job opportunity, you must submit a complete application package including a resume and an on-line application through the Office of Personnel Management's (OPM) application system, USAJOBS. This information will be transferred to the DOI OIG's Automated Application System. You have until 11:59 p.m. Eastern Time (ET) on the closing date of the announcement to complete the following application process:
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account and all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For assistance with creating an USAJOBS account and for information on viewing your Application status, please visit: (https://help.usajobs.gov/get-started) AND (https://help.usajobs.gov/how-to).
To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://help.usajobs.gov/get-started). There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed. You may update your application documents, eligibilities and minimum qualifications and competencies (knowledge, skills, abilities, and other characteristics) mentioned in the "How You Will Be Evaluated" section above. To make an allowed update to your application, return to your USAJOBS account (https://help.usajobs.gov/get-started). There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed.
If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact at to obtain an alternative application. The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. ET on the closing date of this announcement. NOTE: Paper applications and information sent by mail WILL NOT BE ACCEPTED.
OFFICE OF GENERAL COUNSEL
1849 C St.
Washington, DC 20240
US
Next steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After the closing date of the announcement, we will review your resume to ensure you meet the basic qualification requirements. You will be notified by email of your rating and/or referral of your resume to the hiring official. If further evaluation or interviews are required, you will be contacted. You will be informed of the outcome via e-mail. We expect to make a selection within 45 to 60 days of the closing date of the vacancy announcement.
Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments. To be considered for the position, you must meet all qualifications, including meeting or exceeding the cut score on the required assessments.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
