This is administrative work providing executive support services to the Office of the Secretary of the Senate. Work involves performing a variety of administrative duties including sensitive and/or confidential matters, and the planning and preparation of special Senate events. This position is responsible for all front office operations including supervising the staff assistant, all scheduling and coordination, management of both internal and external correspondence, management of assigned spaces, office moves and renovations, and the planning and execution of Executive Office programs, and the creation, documentation and updating of existing and new procedures for the Executive Office. Work is bound by Secretary of the Senate policies and procedures; the U.S. Senate Handbook; and the Senate Ethics Manual. The position requires independent judgment in setting priorities and handling assignments. The complete vacancy announcement and application may be found on the United States Senate Career Page at https://sen.gov/YO0NL.

Conditions of employment

• For conditions of employment and citizenship requirements, please visit the job announcement on the United States Senate Career Page at https://saa.csodfed.com/ux/ats/careersite/1/home?c=saa

Qualifications

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in an office environment with exposure to everyday risks and discomforts, and requires the use of normal safety precautions. Work requires frequent walking, standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, software programs, and methods of communication such as a computer, email, telephone, and photocopier. Regular, predictable, and punctual attendance is required for performance of duties. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary.

MINIMUM QUALIFICATIONS
Work requires a bachelor’s degree and five to eight years of responsible administrative support experience, and the following knowledge, skills, and abilities:

Knowledge of modern office practices, procedures, and equipment.

Strong computer and technical skills.

Basic knowledge of the Senate as an institution preferred, with a desire and willingness to learn more about the legislative process, as well as the history and operation of the Senate.

Skill in organizing and maintaining executive schedules.

Strong proofreading and editing skills.

Skill in applying attention to details.

Ability to accurately maintain a variety of administrative and executive records.

Ability to work effectively with executives, Senate staff, and the public.

Ability to work extended unscheduled hours as directed by the Senate schedule.

Ability to appropriately handle confidential matters and information.

Ability to use tact and diplomacy when dealing with others.

Strong customer service skills.

Ability to communicate effectively, both orally and in writing.

Ability to make decisions independently using established processes.

Ability to manage multiple tasks, with strong time management ability in a fast-paced environment.

LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS
None.

ADDENDUM:

The Director of Executive Office Operations will maintain a Top Secret Clearance.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education. Qualified candidates may be selected for an interview.