Clarification from the agency

This position is open to...Career transition (CTAP, ICTAP, RPL); Family of overseas employees; Federal employees - Competitive service; Federal employees - Excepted service; Individuals with disabilities; Internal to an agency - appears on USAJOBS; Land & base management; Military spouses; Peace Corps & AmeriCorps Vista; Special authorities; and Veterans

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Major duties of this position include but is not limited to:

• Exercises supervision over the daily activities of full-time staff assigned to assist in carrying out the functions of the units fleet management and grounds keeping responsibilities.
• Assures the effective and efficient administration of activities supervised. Plans work to be accomplished by subordinates and sets and adjust short-term priorities.
• Interviews candidates for vacant positions and recommends selections; hears and resolves complaints and grievances from employees; effects minor disciplinary measures; and identifies training needs of employees and assures the conduct of such training.
• Assigns work to subordinates based on the capabilities of the employees.
• Evaluates work performance of subordinates; advises, counsels or instructs employees on both work and administrative matters.
• Finds and implements ways to eliminate or reduce significant bottlenecks and barriers to productivity.
• Manages the operation and administration of the combined Transportation/Grounds and Fleet Unit. Establishes deadlines, priorities, and work assignments based on general work schedules, methods, requirements, and policies established by higher levels of supervision.
• Priorities include general maintenance of vehicles, handling wrecks and accident claims, managing U.S. bank and toll fees, overseeing registration and associated fees, and cycling assignments across different sections.
• Schedules and maintains necessary grounds maintenance requirements by supervising inhouse grounds maintenance staff responsible for the same contract requirements. Manages movement of material and equipment throughout the facility and amongst satellite locations
  as directed.
• Participates in the establishment of local policies for achieving management objectives and goals and represents management on such matters as required.
• Monitors and tracks maintenance requirements in TMS, verify that all licenses and documentation are current.
• Follows all guidelines, procedures, safety requirements, health system policies, and will also ensure all municipal, state, and federal government regulations are being adhered to.
• They will manage the annual budget by performing trend analysis and projecting inflationary increases and fluctuations in program scope of responsibility.
• Participates in annual budget preparation and the initial planning of current and future work schedules, staffing needs, estimates, and recommendations for scheduling projected work.
• They ensure materials are ordered and delivered to the work site in a timely manner to prevent delays, including vehicle related parts, specialized equipment, and required items for units such as the MMU (e.g., sharps containers, fire extinguishers, and other mission specific supplies.
• Responsible for the overall management of the hours, maintenance, and any additional items for 160 vehicles passenger cars, passenger vans, cargo vans, ambulances, Mobile Medical Units (MMU), passenger buses, pickup trucks, and trailers.
• They will be responsible for ensuring varying deadlines and production schedules are met to fulfill projected needs to include lifecycle vehicle replacement, including special vehicles such as police vehicles, as well as special equipment for special vehicles.
• Maintains production reports, records, and prepares cost estimates for various materials and equipment needed. Schedules and maintains necessary transportation requirements. Coordinates with engineers and other maintenance personnel to ensure vehicles are kept in safe and dependable condition.

Work Schedule: Full-Time, Monday-Friday 8:00am-4:30pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Fleet Manager/PD148190
Relocation/Recruitment Incentives: Not Authorized.
Critical Skills Incentive (CSI): Not Approved.
Permanent Change of Station (PCS): Not Approved.
PCS Appraised Value Offer (AVO): Not Authorized.

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/09/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized experience for this position includes but is not limited to experience that demonstrated a practical knowledge of the subject area of the position and of the methods and techniques of instruction. Examples of qualifying specialized experience include: Responsible for directing, assisting, and instructing all facility employees on the use of government vehicles including GSA leased, and VA owned. They will be the approving official to all credit card transactions attached to each vehicle. Additionally, they will be responsible for making sure the Fleet Management Program follows all guidelines, procedures, safety requirements, health system policies, and will also ensure all municipal, state, and federal government regulations are being adhered to. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week.

. OR,

• Education: Applicant may also based their qualification for this position on education. At this level, applicants are required to have successfully completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related, with a major study in accounting, business administration, business or commercial law, commerce, economics, engineering, finance, industrial management, statistics, traffic management, transportation, motor mechanics, or other fields related to the Supervisory Mobility Transportation Specialist - Mobility Manager position. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of the position. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation.

OR,

• Combination: Equivalent combination of successfully completed graduate level education (beyond the second year) and specialized experience, as described above, may be used to meet total experience requirements for this grade level. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do to the work of the position such as accounting, business administration, business or commercial law, commerce, economics, engineering, finance, industrial management, statistics, traffic management, transportation, motor mechanics, or other fields related to the Supervisory Mobility Transportation Specialist -Mobility Manager position. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. Experience must be clearly indicated in your resume.

You will be rated on the following Competencies for this position:

• Accountability
• Compliance
• Financial Management
• Lead or Supervise
• Manages and Organizes Information
• Performance Measurement

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirement: Work is sedentary; however, it also involves walking, standing, bending, and carrying items, including books, supplies, and parts, as well as driving motor vehicles. Travel is required for inspection of maintenance and repair work, accident investigation, etc.

Driver License Requirement: A current valid state-issued driver's license is required. Note: We cannot accept photographs. Therefore, please do not submit a copy of your license with your application package. If an interview is requested, you will be required to provide your driver's license for verification purposes.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.