Clarification from the agency

Status Candidates - Current and former competitive service Federal employees, and people eligible under special hiring authorities. This includes all Merit Promotion sources: Status (Transfers, Reinstatements), VEOA, Permanent Canteen (VCS) employees, CTAP, ICTAP, Non-Competitive Eligible and certain Excepted Service Employees (i.e., Interchange Agreements).

Videos

Duties and responsibilities of the Administrative Officer include, but are not limited to:

• Responsible for providing for the overall administrative management for their service.
• Exercises independent and creative judgment in accomplishing major duties. This may include interpreting administrative policies, assist in developing and tracking local polices and standard operating procedures specific to their service, defining administrative requirements, and/or providing advice to the Chief on related issues.
• Reviews documents, reports, and/or applications for omissions and inconsistencies, and ensures data entry is complete and accurate,
• Maintains automated system of program-specific data to track suspense on items such as project milestones, progress reports, funding accomplishments, compliance strategies.
• Works with other facility Administrative Officers, Managers and Supervisors in identifying opportunities for performance improvement, defining audit topics and criteria for Performance Appraisals, and reviewing the documentation generated to assure compliance with the Joint Commission on Accreditation of Health Care Organizations (TJC), CARF, and other accreditation standards, Medical Center and other legal and regulatory guidelines.
• Advises the Chief Nurse and members of the Nurse Managers regarding procedures, laws , regulations, and policies dealing with workforce diversity, recruitment, merit promotion, employee and labor relations, employee career development, human resources training, and other human resources related activities.
• Completes and reviews reports, analyzes trends, timeliness of processing actions, and status of numerous actions and identifies deficiencies or discrepancies, recommends plans to improve efficiency of processing actions and solutions to eliminate recurrence of unfavorable conditions.
• Manages requests for new resources, authors associated business plans, and presents request to relevant resource committee.
• Responsible for creating and preparing award packages for employee contribution awards and other criteria awards.
• Ensures that performance ratings are submitted in a timely manner in accordance with regulatory guideline.
• Participates in annual budget planning and implementation for the section programs, monitors and tracks the program budget throughout the fiscal year.
• Advises on fund shortages, overtime expenditures, and makes recommendations regarding funding or program adjustments to promote program effectiveness and efficiency.
• Provides oversight of training requirements, compliance, and needs for service
• Reviews training requests for compliance with regulatory requirements such as eligibility with training requested, proper coding of purpose, type, source, and special interest in other required information.
• Advises Chief Nurse and Nurse Managers on employee individual training needs and objectives. Develops internal procedures for internal preparation, staffing, and control of training requests.

Work Schedule: Monday - Friday 7:30am - 4:00pm
Telework: This position not authorized for telework
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD11197A

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/29/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Assist in the planning, review, and reporting of data/statistical results of program/project studies for their service. Monitor performance, suspense actions, and enforces the directions of data/statistical results of program/project studies for their service. Perform a basic analysis of the data and generates a variety of reports for the Chief Nurse. Review documents, reports, and /or applications for omissions and inconsistencies, and ensures data entry is complete and accurate. Enter pertinent information into an automated tracking system. Schedules appointments, coordinates meetings, and/or schedules conferences. Participate in annual budget planning and implementation of the section programs; monitor and track the program budget throughout the fiscal year. OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's degree or equivalent graduate degree, or two full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D., if related. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation.. OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation.

You will be rated on the following Competencies for this position:

• Attention to Detail
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Leadership
• Learning
• Oral Communication
• Planning and Evaluating
• Problem Solving
• Reading Comprehension
• Reasoning
• Self-Management
• Teamwork
• Technology Application

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Preferred Experience:

• Experience with contracts and service line agreements and development of collaborative relationships
• Experience with formatting and administrative policies, regulations, directives and principles used to administer VHA health care programs
• Lean Six Sigma certification
• Proficient in Microsoft (MS) Word, MS Excel, MS Powerpoint, TEAMs and MS Outlook
• Power BI programs with intermediate to advanced facility skills.

Physical Requirements: The work is primarily sedentary. It is usually accomplished while the employee is comfortably seated at a desk or table. Some physical demands such as standing, walking, bending, and lifting (up to 40 pounds) is required. Physical exertions including stretching, reaching, and pulling or pushing carts occurs when assisting with inventories or activities involving retrieving items from shelves and cabinets. No special physical effort or ability is required to perform the work.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.