MWR Administrative Assistant

Department of the Navy

Commander, Navy Installations Command

NRSW Naval Medical Center San Diego N923

Summary
This job is open to
Duties
Requirements
How you will be evaluated
Required documents
How to apply

Summary

Works under the supervision of the Installation Program Director, responsible for providing and/or obtaining a variety of administrative support services essential to operation including, but not limited to, reviewing, editing and writing a variety of correspondence for management personnel; maintaining directives; compiling and providing information from various sources for the preparation of correspondence/reports; maintaining official correspondence and ensuring deadlines/due dates are met.

Summary

Overview

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Accepting applications

Posted today · Apply by 06/21/26

Due by 11:59 p.m. ET on June 21, 2026

Location

1 vacancy in the following location:

MWR Admin, Bldg. 26

Naval Medical Center, San Diego, CA

Work site options

Telework eligible: No

Remote job: No

Relocation expenses reimbursed: No

Salary: $54,256 - $59,181 per year

Pay scale & grade

NF 2

Promotion potential: None

Learn more about pay scale and grade

Pay scale and grade determines the salary of the job.

Work schedule: Full-time - 35-40 hours per week

Travel Required: Not required

Appointment type: Permanent

Occupations and job series

0318 Secretary

Supervisory status: No

Federal service type: This job is in the Competitive Service

Represented by a union: No

Drug test: No

Security clearance: Other

Position sensitivity and risk: Non-sensitive (NS)/Low Risk

Jobs require a background check and some require a security clearance. The type depends on the job.

Background check type

Suitability/Fitness

Financial disclosure required: No; Some jobs require financial disclosure to identify conflicts of interests.

Announcement number: 26-12988565

Control number: 873346300

This job is open to

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The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

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Screens calls and visitors, personally handles many requests for information and refers others as appropriate.
Types of correspondence, reports and other materials.
Maintains various files, regulations, manuals and directives.
May take and transcribe dictation.
Reads all incoming correspondence and determining proper action.
Reviews outgoing correspondences and reports ensuring proper format.
Keeps the Division Head's calendar and schedules appointments and meetings according to his/her workload and current issues of importance.
Handles matters and situation of a confidential and sensitive nature.
Performs independently with daily responsibilities. May direct the activities of other employees engaged in a variety of clerical and typing duties, assign and review their work.
Perform other related duties as assigned.

Requirements

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Conditions of employment

Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
Must meet federal suitability requirements including successful completion of background investigation.

Qualifications

A minimum of one year of experience in responsible clerical support work which demonstrates ability to perform the work of the position under general supervision.
Work involved requires a high level of commitment to the policies and program goals of the division.
Must possess demonstrated office work knowledge and experience in order to accomplish responsible clerical duties.
Must have knowledge of grammar, spelling, punctuation, and ability to type, operate a CRT (computer terminal) or Personal Computer to adapt to various software applications.
Must demonstrate effective oral and written communication.

Education

This position is not in a positive education series.

Additional information

Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

Non-U.S. citizens with fewer than three years of recent residential history in the U.S. may be determined ineligible for employment.

Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required.

In accordance with the Real ID Act of 2005, if a candidate or new hire requires access to a military installation and does not have a REAL ID, identity will need to be established. Identity is established by presenting either one (1) Acceptable Credential or by presenting an acceptable combination of Source Identify Documents. Acceptable Credentials are listed in List A and Acceptable Source Identity Documents are listed in Lists B and C in the link below (page 3). If using an Acceptable Credential, only one (1) from List A is required and if using Acceptable Source Identity Documents, one (1) from List B and one (1) from List C is required. https://www.oni.navy.mil/Portals/12/Vistors/Base%20Access%20Form.pdf?ver=2017-08-28-065204-693

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement. Resumes will be rated based on the information provided to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume.

Required Documents

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The following documents are required at the time of application:

Résumé
Proof of education/training: provide a copy of your awarded/conferred college transcript(s); if degree hasn't been conferred, provide copy of HS Diploma, GED, or equivalent
If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50

Note: When submitting transcripts for an Associate degree or higher, proof of a high school diploma or equivalent is not required. All transcripts MUST show student's name, the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study (major). If your degree has not been awarded and/or you possess certificates of completion for DoD approved competency-based training courses, and/or a valid CDA/MSA credential(s), you MUST also provide a copy of your HS Diploma or equivalent. Altered transcripts will not be accepted.

Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service.

Foreign high school transcripts or diplomas do not require credential evaluation but must be in English or a certified translation.

Required Documents

Help

The following documents are required at the time of application:

Résumé
Proof of education/training: provide a copy of your awarded/conferred college transcript(s); if degree hasn't been conferred, provide copy of HS Diploma, GED, or equivalent
If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50

How to Apply

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Applications are not accepted in person or via email. Applicants must apply online.

Click the blue APPLY button at the top of this announcement to apply.

Reminder: Federal agencies are required to limit resumes to two (2) pages of less. Please review the Required Documents section of this announcement or more details.

Agency contact information

Dylan Gable

Email: dylan.a.gable.naf@us.navy.mil

Address: NAVBASE San Diego
750 Pacific Coast Highway
San Diego, CA 92132-0058
US

Next steps

Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.