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Administrative Program Specialist

Department of Justice
Offices, Boards and Divisions
Office of Legislative Affairs (OLA)

Summary

This position is located in the U.S. Department of Justice (DOJ), Office of Legislative Affairs (OLA), in Washington, D.C. OLA is responsible for the presentation of the DOJ's views on legislation and legislative proposals to Congress, including congressional committees and individual Members, and explaining the Department's position on various legislative proposals and oversight matters to Congress.

Overview

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Accepting applications
Posted today · Apply by 06/22/26
Due by 11:59 p.m. ET on June 22, 2026
Location
1 vacancy in the following location:
Work site options
Telework eligible
No
Remote job
No
Relocation expenses reimbursed
No
Salary
$70,623 - $111,087 per year

GS-9: $70,623.00 - $91,815.00; GS-11: $85,447.00 - $111,087.00

Pay scale & grade
GS 9 - 11
Promotion potential
11
Learn more about pay scale and grade
Pay scale and grade determines the salary of the job.
Work schedule
Full-time
Travel Required
Not required
Appointment type
Permanent
Occupations and job series
Supervisory status
No
Federal service type
This job is in the Competitive Service
Represented by a union
No
Drug test
Yes
Security clearance
Top Secret
Position sensitivity and risk
Critical-Sensitive (CS)/High Risk
Jobs require a background check and some require a security clearance. The type depends on the job.
Background check type
Financial disclosure required
No
Some jobs require financial disclosure to identify conflicts of interests.
Announcement number
OLA-26-12986558-DE
Control number
873243000

This job is open to

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The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Career transition (CTAP, ICTAP, RPL)

Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.

Clarification from the agency

This position is being advertised under delegated examining procedures and is open to all U.S. Citizens. Preference for eligible veterans will be applied.

Duties

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The duties and responsibilities for a GS-0301-Administrative Program Specialist-09/11 generally include, but are not limited to, the following:

  • Serves as OLA's focal point for all human resources support activities, responsible for assisting in completing substantive program implementation activities.
  • Coordinates with HR to draft and post vacancy announcements.
  • Ensures OLA staff's time and attendance are validated and certified each pay period as the T&A Coordinator.
  • Responsible for development, monitoring, and maintenance of OLA's paper and electronic filing systems in a manner that ensures that all records can be easily retrieved.
  • Acts as the officer manager, devising and executing administrative procedures and practices.
  • Responsible for the management and coordination of security programs and plans within OLA.
The duties listed above are generally written for one grade level. If the position is advertised at multiple grades, the duties will be adjusted in difficulty, complexity, and level of supervision, for higher or lower grades, as appropriate.

Requirements

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Conditions of employment

  • You must be a United States Citizen or National.
  • You will be required to complete a pre-employment security investigation and background check which includes a drug screening.
  • You may be required to complete a one-year probationary period. See “Additional Information” section for specific details.
  • Selective Service registration is required for males born on, or after, December 31, 1959. Those not registered should have an approved exemption on file.
  • A USA Hire assessment is required. An email will be sent with additional information after you submit your application. You will have 48 hours from the closing date of this announcement to complete the assessment.

Qualifications

To qualify for the position of Administrative Program Specialist, at GS-0301-9/11, you must meet the qualification requirements listed below.

For the GS-09
Specialized Experience: For the GS-09, you must have one year of specialized experience at the GS-07 grade level or equivalent pay band in the Federal Service. Specialized experience is defined as: 1) Conducting on-boarding and/or off-boarding of new or transferring employees; and 2) Compiling documentation to initiate personnel actions and/or pre-employment security initiation process.
OR

Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D. in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. (NOTE: You must provide a copy of your transcripts)
OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. (NOTE: You must provide a copy of your transcripts).

For the GS-11
Specialized Experience: For the GS-11, you must have one year of specialized experience at the GS-09 grade level or equivalent pay band in the Federal Service. Specialized experience is defined as: 1) Providing guidance to management on administrative programs and/or procedures; 2) Conducting on-boarding and/or off-boarding of new or transferring employees; and 3) Compiling documentation to initiate personnel actions and/or pre-employment security initiation process.
OR

Education: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. (NOTE: You must provide a copy of your transcripts)
OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. (NOTE: You must provide a copy of your transcripts)

You MUST meet all qualification requirements by the 06/22/2026 of this announcement.

Your resume must support your responses to the online questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating.See the Required Documents section for important notes about what must be included in your resume.

After you submit your application, you will receive notification indicated whether or not the USA Hire assessment is required. You will have 48 hours from the closing date of this announcement 06/22/2026 to complete the assessment which is part of your application.

Education

If you are relying on your education to meet qualification requirements, please see the statements below.

Education must be reviewed and certified by an accrediting institution recognized by the U.S. Department of Education, in order for it to be creditable towards your qualifications. Therefore, provide only the attendance and/or degrees from accredited institution.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in a conventional U.S. education program. It is your responsibility to provide such evidence when applying. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website. If you are qualifying on foreign education, you MUST submit proof of creditability of education as evaluated by a credentialing agency. All documentation must be in English or include an English translation.

Additional information

Additional selections may be made from this announcement.

Career Transition Programs (CTAP or ICTAP):
These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position, you must:

  1. Meet CTAP or ICTAP eligibility criteria;
  2. Be rated well-qualified for the position [with a score of 85 or above OR rated Highly Qualified] based on the competencies listed above; and
  3. Submit the appropriate documentation to support your CTAP or ICTAP eligibility.
Probationary Period: As a condition of employment for accepting this position, you may be required to serve a 1-year As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
1) your performance and conduct;
2) the needs and interests of the agency;
3) whether your continued employment would advance organizational goals of the agency or the Government; and
4) whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline.

DOJ Reasonable Accommodation Policy: Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. The DOJ Reasonable Accommodation policy can be found here: https://www.justice.gov/jmd/reasonable-accommodation#policy

Selective Service: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov.

Fair Chance to Compete for Jobs: The Fair Chance Act prohibits Federal agencies from requesting an applicant's criminal history information before the agency makes a conditional offer of employment. If you believe a DOJ employee or Federal contractor acting on its behalf has violated your rights under this Act, you may submit a written complaint within 30 days of the date of the alleged non-compliance directly to the hiring office using the contact information listed in the announcement. Note: In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201(b) certain positions are exempt from the provisions of the Fair Chance Act.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are qualified for this job, your resume and supporting documentation will be compared to your responses on the application questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job

You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

  • Administration and Management
  • Attention to Detail
  • Customer Service
  • Customer Service
  • Decision Making
  • Flexibility
  • Integrity/Honesty
  • Interpersonal Skills
  • Learning
  • Manages and Organizes Information
  • Reading Comprehension
  • Reasoning
  • Self-Management
  • Stress Tolerance
  • Teamwork


If it is determined that you meet minimum qualification requirements and the technical or alternative assessment, your application will then be placed in one of three categories based on the assessment results: Best Qualified, Highly Qualified, or Qualified. Within these categories veterans' preference eligibles will receive selection priority over non-veteran preference eligibles.

In order to be considered for this position, you must complete all required steps in the process. In addition to the application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

Your USAHIRE assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.

If you would like to preview the application questionnaire, please see: https://apply.usastaffing.gov/ViewQuestionnaire/12986558.

Offices, Boards and Divisions

Are you interested in a rewarding and challenging career? Join the U.S. Department of Justice!

The Department of Justice (DOJ) leads the nation in ensuring the protection of all Americans while preserving their constitutional freedoms. As a Justice employee you'll be a member of a team where you can achieve your career goals and apply your skills and talents to our important mission. Read more about the exciting opportunities available.

Mission:

DOJ is to uphold the rule of law, to keep our country safe, and to protect civil rights.

Core Values:

  1. Independence and Impartiality. DOJ works each day to earn the public's trust by following the facts and the law wherever they may lead, without prejudice or improper influence.
  2. Honesty and Integrity. DOJ's employees adhere to the highest standards of ethical behavior, mindful that, as public servants, we must work to earn the trust of, and inspire confidence in, the public we serve.
  3. Respect. DOJ's employees value differences in people and in ideas and treat everyone with fairness, dignity, and compassion.
  4. Excellence.DOJ works every day to provide the highest levels of service to the American people and to be a responsible steward of the taxpayers' dollars.

Agency contact information

Daisy Navarrete
Phone
202-316-2951
Email
daisy.navarrete@usdoj.gov
Address
Office of Legislative Affairs
RFK Main Justice Building
950 Pennsylvania Avenue, NW
Washington, DC 20530
US

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Learn more about what it's like to work at Offices, Boards and Divisions, what the agency does, and about the types of careers this agency offers.

https://www.justice.gov/careers

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