Clarification from the agency

Open to the public

Job Summary:

The Office of the Chief Administrative Officer (CAO) provides operations support services and business solutions to the community of 10,000 House Members, Officers and staff. The CAO organization comprises more than 800 technical and administrative staff working in a variety of areas, including information technology, finance, budget management, human resources, payroll, child care, food and vending, procurement, logistics and administrative counsel.

This position is located in the Immediate Office, House Recording Studio (HRS), Office of the Chief Administrative Officer (CAO), U.S. House of Representatives (House). The purpose of the House Recording Studio is to provide live broadcast coverage of House proceedings, livestream coverage of Committee hearings, and full-service television and radio studios to Members of Congress.  This position serves as Project Manager.

Key responsibilities include managing designated projects to support the audiovisual design and installation aspects of rooms integral to House Recording Studio operations throughout the campus, with an eye toward modernization and innovation of the existing hybrid IP-SDI infrastructure. Incumbent will collaborate closely with both internal and external stakeholders to achieve successful deliverables, including but not limited to the Program Manager, Principal Engineer, HRS management, CAO procurement specialists, institutional partners, and vendors. Incumbent will routinely define scope, identify and mitigate risks, and develop actionable timelines to ensure that audiovisual installations and renovations are performed efficiently and within designated budgets.

Limited travel and flexible work schedule including occasional weekends and late nights are required for this position.  Schedule may fluctuate on a biweekly basis to accommodate the service needs of the House. Grade level at time of appointment is determined by experience and designated level of responsibility.

This position does not have day-to day supervisory/managerial responsibilities.

Primary Duties/Responsibilities:

• Meet routinely with project sponsors, Program Manager, and other key stakeholders to discuss, prioritize, and update projects.
• Conduct preliminary project assessments to develop objectives, identify scope, and determine requirements.
• Develop and integrate project timelines, incorporating specified HRS scope into overarching schedules.
• Assign tasks and deadlines with deference to priority level and in full consideration of lead times, partner contributions, staffing levels, and locations.
• Identify and document task dependencies and exercise collaborative communication with all stakeholders to ensure that plausible timelines are established and adhered to.
• Routinely track progression of project tasks, update sponsors and stakeholders on progress, and add new tasks as they arise, updating the schedule as needed.
• Identify and assess risks that may have a negative impact on project objectives; develop a risk response to either mitigate, prevent, or accept; and continually review, evaluate, and report on potential issues.
• Conduct kickoff meetings, status reporting, project team meetings, and documentation throughout the project lifecycle.
• Clearly communicate with appropriate level of detail, adapting language to the targeted audience; and clearly calling out any action needed as progressing through the project.
• Close out all projects by ensuring all requirements have been completed, documenting any operational activities necessary to maintain the outcome, determining if new customer requests should be incorporated or added as a new project, and gathering and documenting lessons learned.
• Collaborate and communicate with HRS Engineers and Technicians to plan and facilitate system commissioning and decommissioning as appropriate.
• Research, review, and recommend innovative solutions to meet service needs, improve performance, and modernize operations.
• Maintain and seek to enhance customer experience; and maintain positive, respectful communication with customers and coworkers at all times.
• Collaborate with Director of Engineering and Program Manager to maintain a general awareness of HRS equipment and system lifecycles and plan proactively to initiate related projects as assigned.
• Continually nurture insight into industry trends and seek professional development to keep pace with evolving technologies.
• Perform miscellaneous clerical and administrative tasks as needed.
• Perform other official duties and projects as assigned

Conditions of employment

• USAJobs Conditions of Employment

Qualifications

Qualifications

Minimum Qualifications:

• A minimum of 2 years of hands-on experience performing construction administration.
• A minimum of 3 years of hands-on experience providing project management support.

Preferred Qualifications:

• Bachelor’s degree in Program Management, Project Management, Business Management, or related field preferred.
• Project Management Professional certification preferred.

Knowledge, Skill, and Ability (KSA) and Competency Requirements: 

• Knowledge of project management principles, methodologies, and practices.
• Knowledge of network audio, network video, IP-based systems, and associated protocols.
• Knowledge of broadcast engineering and television industry standards.
• Skill in adjusting communication style to audience, conveying action items clearly, and maintaining consistent updates.
• Skill in identifying interdependencies among project tasks and coordinating across teams to maintain schedule integrity.
• Skill in developing timelines, assigning tasks, determining requirements, and incorporating scope into overarching project schedules.
• Skill in identifying risks, evaluating impact, and developing response strategies.
• Skill in handling clerical tasks, documentation, and general operational support.
• Skill in establishing effective working relationships with colleagues, junior staff, senior staff, operations personnel, and other stakeholders in service of the House of Representatives.
• Skill in adapting to dynamic hybrid environments with varying architecture.
• Skill in maintaining excellent communication, collaboration, and customer service.
• Ability to prioritize effectively in environments with shifting demands, multiple stakeholders, and varying lead times.
• Ability to build and maintain collaborative relationships with project sponsors, program managers, engineers, technicians, and customers.
• Ability to continuously learn and adapt to new technologies, tools, and best practices.
• Ability to adapt to the service needs of the House as they arise.
• Ability to create, write, read, and comprehend schematics, technical drawings, and manuals.
• Strong working knowledge of Bluebeam Revu.
• Ability to create and manage a Microsoft Project.
• Ability to establish and maintain administrative and quality control processes.
• Ability to handle sensitive and confidential matters with tact, as well as the ability to exercise sound judgment and discretion.
• All employees within the CAO organization are expected to maintain the following values: Teamwork, Service, and Adaptability.

Security Requirements:

This position has been designated as a Public Trust position, and the selectee must obtain and maintain a favorable Public Trust determination as a condition of employment.

Continued employment is contingent upon satisfactorily completing a criminal history records check (or other applicable security clearance) and a pre-employment drug-test (pre-identified position only).

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated using a structured interview process.