Clarification from the agency

Open to the Public

Administrative Specialist

Emergency Management Division

Salary: $84,271 - $90,661

This is a non-supervisory position.

Job Summary:

This job is part of the Emergency Management Division, Office of the Sergeant at Arms (SAA), U.S. House of Representatives (House). The Incumbent is responsible for administrative functions and office management for the Division and coordinating with internal and external personnel. Requires integrity and discretion with sensitive information. Supports policies, budget, purchasing, travel, training, timecards, and HR while maintaining broad knowledge of Division operations. 

Duties:

Typical duties include, but are not necessarily limited to:

• Manages the administrative functions of EMD, including administrative work priorities, keeping office staff informed of current office policy and procedures, monitoring the status of certain time-sensitive functions, and recommending changes to office methods and procedures.
• Organizes, prioritizes, and appropriately handles time-sensitive, confidential information and ensures action required is addressed in a timely manner.
• Maintains office calendars (e.g., EMD, ASAA, and DASAA), schedules appointments, and arranges meetings as necessary.
• Assists in developing EMD policy related to administrative, logistical, and office management and communicates policies to EMD staff.
• Holds the office purchase card and makes procurements in accordance with the EMD budget and as approved by the EMD ASAA or DASAA.
• Tracks EMD expenditures in accordance with the approved EMD budget.
• Supports EMD Human Resources program, including onboarding and off-boarding personnel, tracking employee leave and serving as the EMD liaison to SAA HR.
• Assists with interoffice mail and deliveries to EMD.
• Answers the main EMD office phone line and provides information to callers by answering questions/requests or routing calls to appropriate staff.
• Reviews official, written material for format, grammar, punctuation, and typographical errors; and composes non-technical correspondence (e.g., memos, quarterly reports, semi-annual reports, annual reports, etc.).
• Assists in arranging travel needs (air/hotel/ground transportation) and submits expense reports in a timely fashion.
• Manages filing systems (physical and electronic), including procedures for retention and disposal of records.
• Manages office contracts and agreements for office management and support.
• Submits requests for office services (e.g., furniture, repairs, phone support, etc.).
• Maintains office supplies and inventory.
• Supports EMD personnel with administrative and office management requests.
• Maintains ability to operate equipment and functions in the House Operations Center in accordance with EMD standards and guidelines.
• Performs other duties as assigned.

Conditions of employment

• USA Jobs Conditions of Employment

Qualifications

Job Requirements:

• Bachelor’s degree or equivalent experience.
• At least three (3) years of experience in office management and assisting senior personnel.

Skill Requirements:

Core

• Adaptability - Ability to deal calmly and effectively with high stress situations and work persistently when facing obstacles. Ability to work well in ambiguous situations, adjust quickly to change, and easily consider new approaches.
• Collaboration - Ability to foster a sense of unity and trust within teams, breaking down silos and promoting teamwork across departments. Ability to encourage and facilitate cooperation, pride, trust, and group identity. Skill in working with others to achieve goals.
• Communication - Ability to convey ideas and information to different audiences through verbal and written means. Knowledge of different writing techniques for different document types and purposes. Ability to create written documents that are complete, grammatically accurate, and technically sound. Ability to articulate ideas clearly through speech.
• Customer Orientation - Values and delivers high quality, professional, responsive, and innovative service to internal and external customers. Builds and maintains effective customer relations that result in satisfaction; holds self and others accountable for quality outcomes.
• Decision Making - Skill in making sound, well-informed, and objective decisions, taking into consideration the potential impact and implications of the decisions. Ability to commit to action even in uncertain situations.
• Organizational Awareness - Knowledge of the structure, functions, and dynamics present within the U.S. House of Representatives and the Office of the Sergeant at Arms. Knowledge of relevant policies and procedures that govern the organization. Knowledge of how the Sergeant at Arms fits within the broader context of Federal agencies and how it contributes to government functioning.
• Planning and Coordination - Ability to organize work, set priorities, and determine resource requirements. Ability to determine short-term or long-term goals and strategies to achieve them. Ability to coordinate with others to accomplish goals. Skill in monitoring progress in relation to desired outcomes.
• Problem Solving - Ability to identify problems; skill in determining accuracy and relevance of information. Ability to use sound judgment to generate and evaluate alternatives, develop effective solutions, and make recommendations.

Leadership

• Financial Management - Knowledge and application of the basic principles, practices, and methods of financial management. Knowledge of financial processes and procedures relevant to the organization.
• Project Management - Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and performance.
• Stakeholder Management - Knowledge of the concepts, practices, and techniques used to identify, engage, influence, and monitor relationships with individuals and groups connected to the U.S. House of Representatives and the Sergeant at Arms.

Specialty

• Administrative Support - Knowledge of planning, coordination, and execution of business functions, resource allocation, and production for the operation of a division or the Sergeant at Arms.
• Budgeting - Knowledge and application of the principles and practices of budget administration, including preparing, formulating, justifying, reporting on, and executing the budget.
• Information Security - Knowledge of the principles, methods, and tools for protecting information and information systems from unauthorized access, use, disclosure, disruption, modification, or destruction in order to provide confidentiality, integrity, and availability.

Work Schedule:

Full-time, permanent. Monday – Friday, 8:30 a.m. – 5:00 p.m. Must be able to work outside of normal business hours, when necessary, evenings and weekends as needed.

Physical Requirements and Work Environment:

This job is based in a typical office environment. Actual weight handled varies, but the role involves handling items including books, documents, and equipment weighing up to 25 lbs. The incumbent should be capable of meeting physical requirements, which may include sitting, lifting, bending, crouching, walking, and standing.

Security Requirements:

Ability to obtain and maintain a Top-Secret security clearance.

Other Significant Factors:

• Job requires on-call support.
• Job requires occasional travel.
• Job may be required to report to work in all conditions.
• Job may require various shifts, extended hours, or weekends.

Applicant Instructions:

Qualified candidates should submit a resume and cover letter by 7:00 P.M. on June 19, 2026. Applicants will receive an email response indicating receipt of their cover letter and resume. Submission of these documents does not guarantee an interview.

Applicants will be considered without regard to race, color, national origin, religion, sex (including marital or parental status), disability, or age.

The SAA is an equal opportunity employer and is committed to building and maintaining an inclusive and diverse work environment. Employment with the U.S. House of Representatives is at-will. This position has been determined to be EXEMPT from the overtime provisions of the Fair Labor Standards Act. 

Employment is contingent upon satisfactorily completing a criminal history records check.

A preemployment drug test is required for positions requiring a security clearance. 

Veterans’ Preference Information:

Hiring for this position is governed by the Veterans Employment Opportunities Act. 

**Only applicants seeking veterans’ preference consideration should email saa.veoa@mail.house.gov for further information. Please note the word “Veteran” in the subject line and note the job title in the body of the email.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Candidates will be evaluated using a structured interview process.