Clarification from the agency

ONLY current, permanent employees of VA Palo Alto Healthcare System and Career Transition Assistance Plan (CTAP) individuals may apply.

Videos

Major duties and responsibilities include, but not limited to:

• Provides comprehensive administrative management for Radiology Service, including interpreting administrative policies, developing implementing or local policies, defining administrative requirements, and/or providing advice to the Chief of Radiology on related issues.
• Develops and advises on administrative requirements for a large, complex interdisciplinary service.
• Serves as the principal advisor for Radiology on all administrative management matters associated with service and operation, including organizational changes.
• Actively participates in developing and implementing administrative management policies.
• Advises on and recommends courses of action pertaining to administrative issues.
• Assigns work, checks work-in-progress, and reviews final outcomes.
• Manages human resources within the Service, including - but not limited to - recruitment, performance management, leave administration, compensation, benefits, employee conduct, and education.
• Prepares and coordinates the preparation of managerial, financial, and statistical reports such as management briefings; Service quarterly reports to CO; reviews of credentialing and privileges for all Radiology Staff and consultants (includes WOC, WOC Staff, WOC Consultants); projection of equipment for replace; and periodic CMR reviews.
• Prepares annual budget plan for all service control points.
• Manages procurement and contracting for the Service, for example: preparing procurement requests, evaluating proposals for work, acting as a COTR for procurements, and/or maintaining procurement and contracting records.
• Participates in the development and implementation of both long and short term policies and plans for the Service, giving special consideration to the integration of local, VISN, and Central Office (CO) administrative and clinical policies, and the standards and requirements of various regulatory and accrediting bodies.
• Collaborates with the Tech Administrator and Chief Technologist to ensure that policies are up to date and compliant with VA Directives and Program Policies as well as TJC requirements.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday, 8:00 am to 4:30 pm
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD07069O and PD07136O
Relocation/Recruitment Incentives: Not authorized
Critical Skills Incentive (CSI): Not approved
Permanent Change of Station (PCS): Not authorized

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/05/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 11 position you must have served 52 weeks at the GS 09. For a GS 12 position you must have served 52 weeks at the GS 11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.


You may qualify based on your experience and/or education as described below:

GS 11 Minimum Qualification

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Practices qualitative and quantitative techniques for analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs; performs support activities such as data processing, accounting, budget; uses agency program goals and objectives, the sequence and timing of key program events and milestones, and methods of evaluating the worth of program accomplishments; conducts studies, analyzing findings and making recommendations on substantive operating programs or commodity management; prepares project papers and staff reports and organizes and delivers briefings to managers to encourage understanding and acceptance of findings and recommendations. OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have ???????a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related (TRANSCRIPT REQUIRED). OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond ???????the second year in higher level graduate education to qualify. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required.

GS 12 Minimum Qualification

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS 11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Responsible for developing administrative and operational plans necessary to meet challenges and deadlines, increased productivity, and improving the flow of work and service based on analysis of such factors as manpower, space, equipment utilization, workload, and evaluation of examination, duration time and personnel time performing various examinations; initiates and conducts several studies in these areas to collect and analyze data, rates results of such studies; formulates appropriate improvement activities funding and overall project objectives (e.g., cost reduction, improved effectiveness and efficiency, better workload distribution, or implementation of new work methods)

You will be rated on the following Competencies for this position:

• Administration and Management
• Customer Service (Clerical/Technical)
• Financial Management
• Personnel and Human Resources
• Project Management

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: ???????The work is primarily sedentary, although some physical effort will be required. Incumbent must be able to move independently through the hospital to the necessary services of the service line. Incumbent must possess visual and hearing acuity to communicate with both staff and patients. Incumbent must be able to manipulate keyboard and use PC. Incumbent must be able to communicate orally. Must also be able to carry at least 15 lbs.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.