This position is part of the National Capital Planning Commission (NCPC). As an Executive Management Specialist, you will serve as the Executive Assistant to the Executive Director (ED) of NCPC and you will be responsible for a variety of routine administrative and managerial duties in support of the Commission and the NCPC staff.
Summary
This position is part of the National Capital Planning Commission (NCPC). As an Executive Management Specialist, you will serve as the Executive Assistant to the Executive Director (ED) of NCPC and you will be responsible for a variety of routine administrative and managerial duties in support of the Commission and the NCPC staff.
As a Executive Management Specialist GS-0301-11, your typical work assignments may include the following under supervision:
Managing the ED's calendar and scheduling appointments for meetings, conferences, social functions, and speaking engagements.
Serving as the main attendant for front desk coverage and preparing Chambers and the executive conference room in advance of monthly Commission meetings and other special meetings.
Serving as property custodian, responsible for tracking the agency's assets, ensuring excess property is identified annually and properly disposed, and reports are readily available.
Serving as the agency's travel arranger and timekeeper.
Assisting the Agency Record's Officer in ensuring agency compliance with NARA regulations and guidance.
Managing common administrative tasks such as parking and transit programs, procurement requests, maintaining work logs and emergency contact lists, and assisting with safety & logistical activities.
Males born after 12-31-59 must be registered for Selective Service
Résumé and supporting documents (See How To Apply)
Suitable for Federal employment, as determined by background investigation
May be required to successfully complete a probationary period
Qualifications
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. Also, applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. See the Required Document section below for more information regarding the SF-50s needed to verify time-in-grade.
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/25/2026.
You must have at least one full year of specialized experience equivalent to the GS-09 level in federal service or its non-federal equivalent. SPECIALIZED EXPERIENCE is:
Providing executive-level support to senior leadership, including managing an executive's calendar and schedule, preparing daily briefing materials, coordinating meetings, arranging travel, and facilitating communication between stakeholders to ensure timely and effective decision-making.
Independently performing a variety of administrative and programmatic processes such as timekeeping, arranging travel, procurement, and other facility and logistical tasks with the use of automated systems (GovTA, WebTA, CitiManager, Concur, Go.gov, etc).
Providing high quality customer service and demonstrating the ability to organize multiple tasks efficiently and thoroughly.
or
A master's or equivalent degree in a related field (e.g., Business, Public Administration, etc.) or, two full years of progressively higher graduate education leading to such a degree, or an LLB of J.D. in a related field (e.g., Business, Public Administration, etc.). or
A combination of specialized experience as described in A and education as described in B which when combined equal 100% of the requirements. (To calculate your percentage of education, divide the total number of your graduate semester hours by 18 or your school's definition of one year of study. To calculate your percentage of qualifying experience, divide your total number of months of qualifying experience by 12. Now, add the two percentages together. The sum of the percentages must equal at least 100%. For example, if you had 9 months of specialized experience equivalent to the GS-07, then you would have 75% of the required experience. If you also had 9 semester hours of creditable graduate level education, then 9 divided by 18 is 50% of the required education, and therefore, 75% + 50% = 125%. You would qualify for this position).
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.
PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.
GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
Additional information
Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, you must be a preference eligible or a Veteran separated after 3 years or more of continuous active service performed under honorable conditions.
Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated Highly Qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp.
Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. Applicants who disqualify themselves will not be evaluated further. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):
Your ability to display a high level of initiative, effort, and commitment towards completing assignments in a timely manner with minimal supervision in a responsible way.
Your knowledge of planning, coordination, and execution of administrative functions.
Your customer service skills and your ability to anticipate the needs of your customers and your commitment to continuous improvement.
Your ability to manage and organize information, determine its importance and accuracy and communicate it by a variety of methods.
Your knowledge and skill in the use of database management systems and software to performs administrative duties and to store, organize, retrieve and secure data.
Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Rating: Your application will be evaluated in accordance with the agency's Merit Promotion Plan. A quality group rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three quality level groups, Best Qualified (95), Highly Qualified (85) and Well Qualified (75). Referral: Eligible applicants rated in the highest quality group, may be referred to a selecting official for consideration. Candidates, if required to participate in a selection interview (virtually and/or in person at the discretion of the Selecting Official in accordance with hiring practices), will be interviewed in quality group order. Performance Appraisal and Awards - Will not be used in determining your overall rating. Any performance appraisal/evaluation and award documentation you provide may be forwarded to the selecting official for consideration during the overall review process.
If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP), you must receive a score of "Highly qualified" to receive special selection priority.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume should:
Be limited to two (2) pages. Applicants with resumes exceeding two-pages will be removed from consideration. We recommend utilizing a standard 8.5x11-inch document size, a sans-serif font such as Arial or Calibri with a font size no smaller than 10-point.
Include your name and contact information.
Include relevant work experience - Employer Name, Job Title, Employment dates, number of hours worked per week, and a brief description of duties that clearly demonstrate your qualifications. To receive full credit for work experience, you must include specific MM/YYYY start/end dates for every position.
Include pay plan, series, and grade for all federal service jobs.
Do Not include photographs, classified or sensitive information.
Do Not include embedded links as they will not be opened or considered when determining qualifications.
Do Not include personal information such as age, sex, religion, race, or disability.
Do Not include specialized experience copied from the announcement or position description, as this is not a demonstration of your experience.
2. Other supporting documents:
Cover Letter, optional
College Transcript(s), if qualifying based on education
Most recent SF-50, "Notification of Personnel Action" showing you are/were in the competitive service and the highest grade or promotion potential held (if applying as a status candidate with current or former Federal Service)
Most recent Performance Appraisal, if applicable
DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities
Noncompetitive appointment authority documentation, if applicable
Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your résumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact Lori Abdin at jobs@ncpc.gov or 202-482-7200 to obtain an alternative application.
National Capital Planning Commission
401 9th Street, NW, Suite 500
Washington, DC 20004
US
Next steps
All application packages received by the closing date will be reviewed to determine basic qualifications. Applicants will receive an acknowledgement email of their application submission. Candidates referred to the hiring official may be interviewed to facilitate the selection process. If a tentative job offer is extended, the agency will conduct a suitability and/or security background investigation. A notice upon final determination is typically provided within 45 days of the closing date.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume should:
Be limited to two (2) pages. Applicants with resumes exceeding two-pages will be removed from consideration. We recommend utilizing a standard 8.5x11-inch document size, a sans-serif font such as Arial or Calibri with a font size no smaller than 10-point.
Include your name and contact information.
Include relevant work experience - Employer Name, Job Title, Employment dates, number of hours worked per week, and a brief description of duties that clearly demonstrate your qualifications. To receive full credit for work experience, you must include specific MM/YYYY start/end dates for every position.
Include pay plan, series, and grade for all federal service jobs.
Do Not include photographs, classified or sensitive information.
Do Not include embedded links as they will not be opened or considered when determining qualifications.
Do Not include personal information such as age, sex, religion, race, or disability.
Do Not include specialized experience copied from the announcement or position description, as this is not a demonstration of your experience.
2. Other supporting documents:
Cover Letter, optional
College Transcript(s), if qualifying based on education
Most recent SF-50, "Notification of Personnel Action" showing you are/were in the competitive service and the highest grade or promotion potential held (if applying as a status candidate with current or former Federal Service)
Most recent Performance Appraisal, if applicable
DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities
Noncompetitive appointment authority documentation, if applicable
Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your résumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact Lori Abdin at jobs@ncpc.gov or 202-482-7200 to obtain an alternative application.
National Capital Planning Commission
401 9th Street, NW, Suite 500
Washington, DC 20004
US
Next steps
All application packages received by the closing date will be reviewed to determine basic qualifications. Applicants will receive an acknowledgement email of their application submission. Candidates referred to the hiring official may be interviewed to facilitate the selection process. If a tentative job offer is extended, the agency will conduct a suitability and/or security background investigation. A notice upon final determination is typically provided within 45 days of the closing date.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
