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Executive Assistant

Department of Homeland Security
Transportation Security Administration
Office of the Administrator, Chief of Staff, Strategic Engagements Team

Summary

Securing Travel, Protecting People - At the Transportation Security Administration, you will serve in a high-stakes environment to safeguard the American way of life. In cities across the country, you would secure airports, seaports, railroads, highways, and/or public transit systems, thus protecting America's transportation infrastructure and ensuring freedom of movement for people and commerce.

Overview

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Accepting applications
Open & closing dates
05/13/2026 to 05/18/2026
This job will close when we have received 100 applications which may be sooner than the closing date. Learn more
Salary
$102,415 - $158,322 per year

Salary range listed includes Locality Pay of 33.49%.

Pay scale & grade
SV H - I
Location
2 vacancies in the following location:
Springfield, VA
Remote job
No
Telework eligible
No
Travel Required
25% or less - You may be expected to travel for this position.
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Excepted
Promotion potential
I
Supervisory status
No
Security clearance
Secret
Drug test
No
Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk
Trust determination process
Financial disclosure
No
Bargaining unit status
No
Announcement number
HQ-COS-12958055-ST
Control number
869199900

Duties

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This Executive Assistant position is located in the Office of the Administrator, Chief of Staff, Strategic Engagements Team.Transportation Security Administration, Department of Homeland Security (DHS). Duties include but are not limited to:

  • Serves as Executive Assistant to the Administrator (ADM), Deputy Administrator (DADM), and/or Chief of Staff, overseeing and coordinating internal and external engagements, including researching and vetting organizations and venues, and liaising with industry partners and internal program offices.
  • Plans, coordinates, and schedules high-level meetings and conferences; manages incoming calls, inquiries, and visitors; and oversees the flow of correspondence and documents to ensure timely handling of sensitive materials. Additionally, manages all logistics for the ADM, DADM and Chief of Staff official domestic and international travel, including flight arrangements, transportation, briefing materials, and compliance with government policies and regulations.
  • Provides information, advice, and assistance on management and administrative projects, policies, and initiatives. Reviews and analyzes program accomplishments, identifies problem areas, initiates corrective actions, and prepares special reports, briefings, and position papers on major issues.
  • Independently reviews policies and precedents to provide recommendations for applying them to sensitive or controversial cases, utilizing expertise in travel policy and government travel systems.

Requirements

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Conditions of employment

  1. You must possess U.S. Citizenship or be a U.S. National.
  2. You must have reached the minimum age (18) at the time of application.
  3. You must complete a favorable Background Investigation (BI).
  4. Selective Service registration is required.
  5. You must be able to obtain and maintain a Secret Clearance.
If you fail to meet the conditions of employment or any other pre-employment requirements, such as missing any of the scheduled appointments, the hiring agency may rescind their tentative offer of employment.

Applying to this announcement certifies that you give permission for TSA to share your application with others in DHS for similar positions.

Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.

Qualifications

Specialized Experience Statement: To qualify for the SV-H Pay Band (equivalent to GS-12), your application must clearly outline one year of specialized experience at the SV-G Pay Band or GS-11 in the Federal service or equivalent experience in the private sector. Specialized experience is defined as experience that has equipped you with the particular knowledge, skills and abilities to successfully perform the duties of the position, and is typically in or related to the position being filled. Such specialized experience is defined as:

  • Providing a wide range of administrative services to senior officials at the highest levels of an agency/organization (e.g., assisting with the planning/coordination of executive level meetings and conferences, managing an active calendar of appointments, coordinating multiple projects, and serving as liaison to external constituents); and
  • Preparing complex and detailed travel plans, itineraries, agendas and reports (e.g. expense reports).
Specialized Experience Statement: To qualify for the SV-I Pay Band (equivalent to GS-13), your application must clearly outline one year of specialized experience at the SV-H Pay Band or GS-12 in the Federal service. Specialized experience is defined as experience that has equipped you with the particular knowledge, skills and abilities to successfully perform the duties of the position, and is typically in or related to the position being filled. Such specialized experience is defined as:
  • Working on behalf of a senior official at the highest levels of an organization to provide guidance and oversight on a wide range of administrative services (e.g., projects, inquiries, on-the-spot priority decisions and general follow-up with other senior executives and staff); and
  • Planning and coordinating executive level meetings and conferences (e.g., making all necessary arrangements, researching, and preparing meeting materials, organizing schedules of multiple participants, taking minutes, and following up on action items, managing an active calendar of appointments, coordinating multiple projects, and serving as liaison to external constituents); and
  • Preparing complex and detailed travel plans, itineraries, agendas, and reports (e.g., expense reports).
Credit for experience is given based on a 40-hour workweek. Part-time experience is credited on a part-time ratio, i.e., working 20 hours per week for two months equals one month of experience. No additional credit is given for overtime.

National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

You must meet the qualification requirements for this position no later than the closing date of the vacancy announcement.

Additional information

Eligibility to apply for other Federal positions: TSA is an Excepted Service agency exempt from most of Title 5 United States Code, including regulations which apply to displaced Federal employees (CTAP/ICTAP) of other agencies, and employment with TSA does not confer "Competitive Status" that generally results from selection and service in Competitive Service agencies. The Office of Personnel Management (OPM) has established an Interchange Agreement, which allows most permanent TSA employees to apply and be considered for vacancies in Competitive Service agencies. Information from OPM on this or other Interchange Agreements is available at: www.opm.gov/

To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation as a condition of placement into this position.

DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.

TSA employees who are absent for the purpose of performing military duty may apply for any vacancies announced in their absence.

More than one position may be filled from this announcement.

If you are entering TSA employment on an appointment without time limitations, you must serve a basic trial period unless you have already met the requirement.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport.usastaffing.gov/hc/en-us/sections/28980686389652-Reasonable-Accommodation-Information)

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position.

You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

  • Attention to Detail
  • Customer Service
  • Decision Making
  • Flexibility
  • Integrity/Honesty
  • Interpersonal Skills
  • Learning
  • Reading Comprehension
  • Reasoning
  • Self-Management
  • Stress Tolerance
  • Teamwork

The USA Hire Assessments include a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.

You may preview the questions for this vacancy here: https://apply.usastaffing.gov/ViewQuestionnaire/12958055

Transportation Security Administration

The Department of Homeland Security (DHS) is calling on those who want to help protect American interests and secure our Nation. DHS Components work collectively to prevent terrorism; secure borders and our transportation systems; protect the President and other dignitaries; enforce and administer immigration laws; safeguard cyberspace; and ensure resilience to disasters. Make an impact; join DHS.

Agency contact information

Text "Hiring" to 275872
Phone
275872
Email
hc-serveu-donotreply@tsa.dhs.gov
Address
DR - Chief of Staff
6595 Springfield Center Dr
Springfield, VA 22150
US

Visit our careers page

Learn more about what it's like to work at Transportation Security Administration, what the agency does, and about the types of careers this agency offers.

https://www.tsa.gov/about

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