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Secretary (OA) Office of the Associate Director

Department of Veterans Affairs
Veterans Health Administration
VA Texas Valley Coastal Bend Health Care System

Summary

The VA Texas Valley Coastal Bend Health Care System (VCBHCS) is seeking a Registered Nurse (Staff - Outpatient) at the South Enterprize VA Clinic in Corpus Christi.

Overview

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Accepting applications
Open & closing dates
05/13/2026 to 05/22/2026
Salary
$50,460 - $65,599 per year
Pay scale & grade
GS 7
Location
1 vacancy in the following location:
Harlingen, TX
1 vacancy
Remote job
No
Telework eligible
No
Travel Required
25% or less - You may be expected to travel for this position.
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Competitive
Promotion potential
7
Job family (Series)
Supervisory status
No
Security clearance
Other
Drug test
No
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Financial disclosure
No
Bargaining unit status
Yes
Announcement number
CAZM-12950284-26-WL
Control number
869029000

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Duties

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Duties include, but are not limited to:
Reports and Correspondence

  • Screening all incoming correspondence and reports
  • Obtaining background information on incoming correspondence, assembling and summarizing information before giving to the Associate Director (AD) or designee for action
  • Coordinating and assuring timely completion of all reports, correspondence and personnel actions
  • Timely communicating suspenses and maintaining a suspense file of due dates for assignments to staff and following up to ensure that all suspenses are accomplished on or before the due date
  • Responsible for reviewing and final preparation of all outgoing correspondence, reports, etc.
  • Documents prepared in other areas are reviewed to ensure correct grammar, spelling, punctuation, format and style. Making necessary corrections whenever possible or returning to the writer for correction.
  • Transcribing letters, memorandums and reports from dictated material, voice recording and handwritten drafts into final form
Calls and Visitors
  • Demonstrating tactfulness, diplomacy and politeness to all individuals seeking assistance or information from the AD
  • Acting as a resource person for staff in administrative matters dealing with correct office procedures, proper formats for various letters and reports, timekeeping regulations, locating specific health care system directives, agency policies and procedures, etc.
  • Communicating the AD's assignments, messages and information to his/her subordinates
Calendar and Meeting Coordination
  • Maintaining a calendar of appointments, meetings, conferences and deadlines for the AD
  • Scheduling appointments and meetings based upon personal knowledge of the AD workload and commitments
  • Reminding the AD of appointments and assembling/providing necessary files or other information required by the AD before scheduled meetings
  • Rescheduling meetings when conflicts arise
  • Ensuring the AD is informed of deadlines, following up on actions, appointments, etc.
  • Ensuring the AD, ADPCS and COS are kept apprised of each other's schedules
  • Maintaining pending files of material to be presented at meetings
  • Coordinating meetings, appointments, etc., for the AD by scheduling rooms (as necessary), assembling support material and notifying attendees
File System
  • Establishing, maintaining and dispositioning AD's administrative files
  • Maintaining the filing system, which includes correspondence, reports, personnel and training records, project files, publications and other directive material. Personnel records including positions descriptions, organization charts, position listings, employee service record cards, etc. Directive material including all VATVCBHCS policy memorandums and applicable VA Directives and Manuals.
  • Posting respective changes to these policy memorandums, directives and manuals as they are received and routes copies of these changes to the respective staff
Personnel Actions and Timekeeping
  • Ensuring all requests for personnel action concerning the AD and matrixed personnel are promptly prepared and submitted to HRMS
  • Ensuring prompt distribution of notices for personnel changes and proper maintenance of employee cards
  • Coordinating presentation of special awards, service pins, incentive awards and complimentary letters during staff or special meetings.
Training and Travel
  • Monitoring, coordinating and documemting mandated training for the AD staff
  • Recording al training in the DHCP training database
  • Arranging official travel for the AD
  • Preparing travel requests, arranging travel itineraries, modes of transportation and computing estimated cost of travel and per diem
Other
  • Regular access to printed and electronic files containing sensitive data, must be protected under the provisions of the Privacy Act of 1974, other applicable laws, federal regulations, VA statutes and policy, and VHA policy
  • Performing other duties as assigned

Work Schedule: Fulltime, Monday thru Friday 8:00 a.m. to 4:30 p.m.
Position Description/PD#: Secretary (OA) Office of the Associate Director/PD00067O
Relocation/Recruitment Incentives: Not authorized.
Permanent Change of Station (PCS): Not authorized.
Financial Disclosure Report: Not required
Not a Bargaining Unit position

Requirements

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Conditions of employment

  • You must be a U.S. Citizen to apply for this job
  • Selective Service Registration is required for males born after 12/31/1959
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
  • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
  • your performance and conduct;
  • the needs and interests of the agency;
  • whether your continued employment would advance organizational goals of the agency or the Government; and
  • whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/22/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: preparing routine correspondence; 40 words per minute typing speed; reviewing and final preparation of all outgoing correspondence, reports, etc.; delivering reports and presentations prepared by the Associate Director (AD) ensuring the AD is informed of deadlines, follow-up actions, and appointments and understanding and interpreting written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applying what is learned from written material to specific situations.
You will be rated on the following Competencies for this position:
  • Writing
  • Customer service
  • Reading
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Additional information

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

Veterans Health Administration

OUR MISSION: To fulfill President Lincoln's promise "To care for those who have served in our nation's military and for their families, caregivers, and survivors" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate whole health care to Veterans?


VA TEXAS VALLEY COASTAL BEND HEALTH CARE SYSTEMThe VATVCBHCS is comprised of the Corpus Christi Outpatient Clinic, Corpus Christi Specialty Clinic, Harlingen Outpatient Clinic, Health Care Center at Harlingen, Laredo Outpatient Clinic, and McAllen Outpatient Clinic. The VATVCBHCS is an ambulatory health care system providing health care in medicine, surgery, psychiatry, and rehabilitation medicine. The VATVCBHCS also operates a 100-patient Home Based Primary Care program and a 200-patient Care Coordination Home Tele-Health Program. Through the utilization of inpatient/emergency department contracts, approximately 2600 inpatient admission and 5800 ER visits are managed by VATVCBHCS. Affiliated with the University of Texas Rio Grande Valley Medical School, the system has an active ambulatory care program and serves as a teaching and training site for medical residents. The VATVCBHCS is responsible for an enrollee population of over 30,000 veterans and 350,000 outpatient visits annually.

Agency contact information

Walter Lopez
Phone
5615992080
Email
Walter.Lopez@va.gov
Address
VA TX Valley Coastal Bend HCS
2601 Veterans Drive
Harlingen, TX 78550
US

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