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Transportation Assistant (Fleet Manager)

Department of Veterans Affairs
Veterans Health Administration
Hershel "Woody" Williams VA Medical Center

Summary

The Transportation Assistant (Fleet Manager) provides vehicles and vehicle services to a variety of external agencies, customer programs and medical center services within a large geographical area that includes West Virginia, Ohio, and Kentucky. This position is responsible for forecasting, scheduling, design, procedure development, quality improvement implementation, modification of processes, evaluation, and ongoing operational flow of the medical center's vehicle programs.

Overview

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Accepting applications
Open & closing dates
05/08/2026 to 05/15/2026
Salary
$50,460 - $65,599 per year
Pay scale & grade
GS 7
Location
1 vacancy in the following location:
Huntington, WV
Remote job
No
Telework eligible
No
Travel Required
Not required
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Competitive
Promotion potential
None
Supervisory status
No
Security clearance
Not Required
Drug test
No
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Financial disclosure
No
Bargaining unit status
Yes
Announcement number
CBTF-12956385-26-BB-Foxtrot
Control number
868351900

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Duties

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Major duties include but may not be limited to the following:

Administrative Records and Data Management

  • Plans and coordinate transportation services and provides technical guidance and advisory services to all supervisors and leads.
  • Assign specific vehicle identification information and maintain vehicle assignment data; track availability, fees, fee collection, and authorized drivers.
  • Maintain vehicle registration, inspection, insurance, maintenance, and cleaning records and data. Verifies driver licensing, facilitates driver training.
  • Collect and monitor vehicle specific data and generate a variety of reports. Review documents, automated systems, reports and/or applications for omissions and inconsistencies and ensures data is complete and accurate. Notifies department chiefs and managers when data has not been received. Continually adjust and track data for mileage variations.
  • Identifies and summarizes trends and anomalies. Generates reports for the Grounds Supervisor, including service projections, progress reports, vehicle mileage and usage, and maintenance trends.
Vehicle Inventory and Issue
  • Maintain an inventory of vehicles owned by General Service Administration (GSA) and Veterans Administration (VA). Coordinate with Supply Chain Management staff to ensure vehicles are accounted for on the Equipment Inventory List (EIL).
  • Track vehicle mileage, usage, maintenance, issues, and life-cycle to plan for and coordinate vehicle acquisitions and disposals.
  • Assign vehicles based on requests and availability of vehicles. Track status and locations of all vehicles. Issue vehicle keys and generates assignment documents, ensuring vehicle drivers are full licensed and qualified and sign all required documents when receiving and returning vehicles.
  • Manage the Global Positioning Systems (GPS) program and ensures tracking devices are installed and/or removed when necessary for government vehicles.
Vehicle Maintenance
  • Coordinate vehicle cleaning and perform visual inspections and basic preventive maintenance such as adding fluids or air to tires. Track and plan for vehicle maintenance actions including service required by the manufacturer, manufacturer part and vehicle recalls, and maintenance payment invoices. Identify, project, schedule, & coordinate vehicle maintenance.
  • Inform and advise operators and leaders of scheduled and unscheduled maintenance and procedures. Notifies the various points of contact of required maintenance actions, and tracks and coordinates to ensure all maintenance actions are completed. Processes maintenance payment invoices.
Performs other related duties as assigned or required by VHA, VISN, or another Directives.

Work Schedule: Full-time, Monday-Friday; 8:00am-4:30pm
Virtual: This is not a virtual position.
Position Description/PD#: Transportation Assistant (Fleet Manager)/PD240060
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Requirements

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Conditions of employment

  • You must be a U.S. Citizen to apply for this job
  • Selective Service Registration is required for males born after 12/31/1959
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
  • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
  • your performance and conduct;
  • the needs and interests of the agency;
  • whether your continued employment would advance organizational goals of the agency or the Government; and
  • whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/15/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. A SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Managing and organizing transportation vehicles or managing larger processes. Previous experience with Program Management, Resource Management, or Fleet Management. Familiar with government operations and basic forms. Knowledge of the activities and operations of a medical center or similar corporate organization to independently determine proper allocation of fleet center resources.
You will be rated on the following Competencies for this position:
  • Transportation


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is sedentary; however, it also involves walking, standing, bending, and carrying of items including books, supplies and parts and driving motor vehicles. Travel is required for inspection of maintenance and repair work, accident investigation and visiting customer locations.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Whole Health is an approach to health care that empowers and equips people to take charge of their health and well-being and live their life to the fullest. The VA is committed to Whole Health and values Veteran and Employee health and wellbeing. As a VA employee, you will practice Whole Health in an environment that supports personalized and proactive care

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Whole Health is an approach to health care that empowers and equips people to take charge of their health and well-being and live their life to the fullest. The VA is committed to Whole Health and values Veteran and Employee health and wellbeing. As a VA employee, you will practice Whole Health in an environment that supports personalized and proactive care.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

Veterans Health Administration

OUR MISSION: To fulfill President Lincoln's promise "To care for those who have served in our nation's military and for their families, caregivers, and survivors" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate whole health care to Veterans?


The Hershel "Woody" Williams VA Medical Center provides health care services at 6 locations, serving southwestern West Virginia, southeastern Ohio, and eastern Kentucky. Facilities include our Hershel "Woody" Williams VA Medical Center in Huntington, and four community-based outpatient clinics in Lenore, W.Va., South Charleston, W.Va.; Gallipolis, Ohio; and Prestonsburg, Kentucky. We also provide a Community Resource and Referral Center in Huntington, W.Va.

Agency contact information

Brian Brunk
Phone
(202) 461-9984
Email
Brian.Brunk@va.gov
Address
Huntington VA Medical Center
1540 Spring Valley Drive
Huntington, WV 25704
US

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