Clarification from the agency

This position is open to current onboard federal technicians with the Oklahoma Army National Guard within the military grades of O-1 though O-3

This position is located in the US Property and Fiscal Office (USP&FO). Its purpose is to serve as a management analyst in the USPFO and direct Central Issue Facility (CIF) stock record operations using the Standard Army Management Information System software and locally devised management programs IAW law and regulations. Provides management analysis regarding logistical and/or fiscal accountability for the equipment and resources assigned to the USPFO and CIF and performs a variety of review assignments involved in developing, analyzing, evaluating, and/or in providing management assessments.

Reviews organizational information regarding inventory management, storage management, equipment coordination fiscal and supply management utilizing inspection reports, applicable Department of Army (DA) regulations, and activity mission statements to identify tentative sub-objectives or firm objectives regarding stock record operations.

Performs management studies of organization's auditable entity to identify potential problems such as reviewing operating procedures and management practices of the activity. Prepares audit lead sheets to identify potential weaknesses in internal controls.

Conducts troubleshooting and management studies to ascertain the need for changes in existing management systems or methods of operation such as work processes, functional responsibility, operating techniques, organizational structure and other factors effecting the efficient and economical use of available resources.

Assignments involve several specialized areas of management such as organizational analysis, work methods and standards, procedure analysis, and management statistics.

Participates in providing management consulting services on all aspects of improving management operations for the state.

Provides liaison assistance, as required, to external organizations with responsibility for coordinating their activities with the USPFO. Performs follow-up assignments on agreed upon review findings, recommendations, and monetary benefits made during previous audits engagements. Reports to the Supervisor on the status of corrective actions taken by functional activities.

Accomplishes management studies by applying best business practices and basic audit techniques to gather, document, and summarize data. Prepares working papers and files to document management studies.

Prepares management studies which present findings identifying causative situations and recommending corrective action. Conducts or participates in the discussion of findings with activity personnel. Makes necessary adjustments based on this discussion.

Responsible for the work of assigned personnel. Performs the supervisory and managerial responsibilities. Assigns work to functional staff members in accordance with established organization mission and functions, workload fluctuations and personnel availability. Defines and interprets governing policies, procedures and regulations.

Provides financial advice and renders decisions on major problems. Reviews operating procedures and policies with respect to the desired performance objectives of management. Advises management of operating areas at risk of not achieving desired performance and recommends corrective actions. Develops or directs the development of new or changed internal operating procedures and instructions. Assigns and reviews work daily, weekly or monthly; ensures production and accuracy requirements are met; approves leave; and recommends performance standards and ratings.

Plans work to be accomplished by subordinates, sets and adjust short-term priorities and prepare schedules for completion of work. Assigns duties to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments and capabilities of employees. Advises, counsels or instructs the employees on both work and administrative matters.

Interviews candidates for vacant positions and recommends appointments, promotions, or reassignments to such positions. Hears and resolves complaints from employees referring group grievances and more serious unresolved complaints to a higher-level supervisor or manager. Effects minor disciplinary measures--such as warnings and reprimands--and recommends other actions in more serious cases. Identifies developmental and training needs of employees, providing for or arranging for needed development and training. Finds ways to improve production and increase the quality of the work directed and also develops performance measures.

Conditions of employment

• This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard, required prior to the effective date of placement.
• Selectee will be required to wear the military uniform.
• Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
• Males born after 31 December 1959 must be registered for Selective Service.
• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a trial period.
• Participation in direct deposit is mandatory.
• May require occasional travel within and outside of state.
• These duties and responsibilities of your job may significantly impact the environment.
• You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.

Qualifications

Military Grades: O-1 through O-3

GENERAL EXPERIENCE: Experience, education, or training in administrative, professional, investigative, technical or other responsible work which demonstrates analytical ability and a practical and theoretical knowledge of the functions, processes and principles of management. Experience using computer and automation systems.

SPECIALIZED EXPERIENCE: Must have at least 24 months experience which has provided a working knowledge of the National Guard organizational structures, functions, procedures, and techniques. Experience analyzing, interpreting and developing policies and procedures of local management.

-Knowledge of analytical and evaluative techniques to conduct a variety of management studies which are of a procedural or factual nature.

-Knowledge of administrative regulations and operating procedures to perform management studies, identifies potential problem areas, and recommends changes in existing management systems or operations.

-Knowledge of management principles and organizational theory, techniques, procedures, and regulations.

-Skill in preparing and presenting findings and recommendations.

-Skill in application of fact-finding and investigative techniques; oral and written communications; and development of presentations and reports.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.