The primary purpose of the ADMINISTRATIVE OFFICER, GS-0341-12, is to serve as the Command Protocol Officer, with full responsibility for planning, evaluating, developing, coordinating, and personally overseeing all aspects of the protocol program for the CA Military Department (CMD) Adjutant General (TAG). As the primary staff advisor on all protocol matters to TAG, Deputy Adjutant General (DAG), Commander CA ARNG, Commander ANG, Component Chiefs of Staff (ARNG, ANG, Joint Staff), California State Guard (CSG) and geographically dispersed subordinate commands comprised of one Division, fifteen Brigades, five Wings, and three Training Site Installations.
Analyzes and evaluates the protocol program to ascertain adequacy, propriety, and completeness and to determine the degree of program accomplishment. Establishes goals and objectives based on the TAGs intent and prepares command policies and procedures governing all facets of planning for official and social events.
Leads end-to-end planning, coordination, and execution of large-scale events exceeding 800+ attendees. Manages all on-the-ground operations, ensuring synchronized execution across multiple teams and functional areas. Directs event setup, layout, staging, audiovisual integration, and flow of operations. Develops detailed run-of-show timelines, scripts, seating plans, and contingency plans. Oversees rehearsals and ensures precision execution of all ceremonial elements. Analyzes and evaluates the protocol program to ascertain adequacy, propriety, and completeness and to determine the degree of program accomplishment. Establishes goals and objectives based on the TAGs intent and prepares command policies and procedures governing all facets of planning for official and social events.
???????Plans and executes activities relating to visits of high-level military and civilians, U.S. and foreign dignitaries, and state and federal government officials. Develops comprehensive plans for official and social visits and functions by analyzing and coordinating the key aspects of each event. Formulates highly complex agendas/itineraries requiring tedious coordination, planning and development.
Provides advice and assistance to the CMD Leadership and subordinate Directors on matters of protocol, customs, and courtesies of the Army and other services, private citizens, other government and non-government agencies, and other nations. Attends social and official events, as necessary, to supervise activities. Supervises, mentors, and directs protocol staff and support personnel (20+ personnel) during protocol engagements. Provides training on protocol standards, event management, and customer service excellence. Prepares staff to operate effectively in high-tempo, high-visibility environments.
The position resides within the infrastructure and support functions of the state National Guard; the incumbent is not subject to mobilization, nor is the work described part of the military mission; and the incumbent does not perform a key advisory or essential administrative role that is inherently military. In addition, the position must meet one of the following: It does not have a comparable military function; the position is required in full-time (civilian) role when the organization, or similar military position, is mobilized to perform continuing post-mobilization functions; or the position requires a skill or competency that necessitates technical expertise or professional qualifications that cannot be readily found in the military structure of the state military force.
May make additional selections within 90 days of eligible(s) issuance.
Recruitment/Relocation
Recruitment/Relocation Incentive IS NOT authorized.
PCS
Relocation Costs IS NOT authorized based on determination that Permanent Change of Station (PCS) move is not in the Government best interest.
Participation in direct deposit is mandatory.
May be required to successfully complete a one or two year trial period.
U.S. citizenship is required.
Federal employment suitability as determined by a background investigation.
Must maintain proper security clearance.
The work may require the incumbent to drive a motor vehicle; if so, and an appropriate valid driver's license is mandatory.
Security Clearance: at a minimum a National Agency Check is required prior to position assignment.
Qualifications
ADMINISTRATIVE OFFICER, GS-0341-12: Must have at least one year of specialized experience, equivalent to at least the GS-11 level, or equivalent pay band in other pay systems in the Federal government. This experience may also have been obtained in the private sector, but must demonstrate that it is comparable to the GS grade indicated. Specialized experience may have been demonstrated by performing duties such as: Analyzing and evaluating the planning of all official/social functions and events, applying a thorough knowledge of analytical and evaluative methods and techniques as well as a thorough knowledge of the principles, methods, practices and techniques associated with the protocol function, and an in-depth knowledge and understanding of national and international rules, procedures, and forums prescribing traditional and diplomatic customs, courtesies and etiquette; Responsible for flawless execution of large-scale events, effective coordination of high-level visits, and ensuring operational readiness of communications and logistical systems supporting leadership and ceremonial operations.
Your resume must have complete information: Please ensure your resume accurately reflects the duties and responsibilities under each position you have held with each employer. In describing your experience, please be clear and specific. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week). If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified and you will no longer be considered for this position.
Part-time or unpaid experience: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment.
Qualifications must be met by the closing date: You must meet all qualification and eligibility requirements by 05/06/2026
Education
N/A
Additional information
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).
This is an Excepted Service position. Applicants who currently hold a Competitive Service status and is offered a position with the California National Guard, will lose their Competitive Service status to become Excepted Service. Competitive Service applicants who are Career and have completed the three year service requirement permanent tenure (Block 24 reflects "1") are eligible for lifetime reinstatement rights. Competitive Service applicants who are Career Conditional and have not completed the three year service requirement (Block 24 reflects "2") are eligible for three year reinstatement rights.
As a condition of employment, new appointees are required to serve a trial period. Individuals who are initially appointed to a permanent or indefinite position in the CMD must complete a one (1) or two (2) year trial period subject to appointment type (DSMT or T5) and veteran's preference. Trial periods for federal excepted service employees are established under 5 CFR Chapter I, Subchapter A-Part 11.
The Fair Chance to Compete for Jobs Act of 2019 (the Fair Chance Act) prohibits Federal agencies and Federal contractors acting on their behalf from requesting that an applicant for Federal employment disclose criminal history record information before the agency makes a conditional offer of employment to that applicant. When it is alleged that an agency employee has violated the requirements, an applicant may submit a complaint, or any other information, to the agency within 30 calendar days of the date of alleged non-compliance with 5 U.S.C. 9202 and 5 CFR part 920 by an employee of the agency.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Category Rating: Your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of your qualifications will be conducted to determine if you are qualified for this job. Qualified candidates will be assigned to a quality category. The quality categories are:
1. Highly Qualified: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for this position. 2. Well Qualified: Candidates in this category possess good skills and experience above the minimum requirements for this position. 3.Qualified: Candidates in this category meet the minimum education and/or experience requirements for this position.
Your rating will be based on both your entire application package as well as the responses to the assessment questionnaire. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.
All applicants' qualifications will be evaluated on the following competencies (knowledge, skills, and abilities):
Administration and Management, Attention to Detail, Planning and Evaluating, and Technical Competence
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position.
If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed in your own words.
2. Schedule A Eligibility Letter and the SF 256 (SF 256 is optional) if you are applying as an individual with a disability under the Schedule A special hiring authority.
3. Your SF-15 or supporting documentation (if applicable).
4. Other supporting documents: applicable documents required for qualification, education, or certification as stated above.
Veterans Information: Veterans' preference must be validated by formal submissions including all necessary supporting documentation. You must provide acceptable documentation of your preference or appointment eligibility. Acceptable documentation may be:
A copy of your DD-214, "Certificate of Release or Discharge from Active Duty," which shows dates of service and discharge under honorable conditions
A "certification" or memorandum that is a written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification or memorandum is signed.
A letter from the Department of Veterans Affairs reflecting your level of disability for preference eligibility (You can request this by visiting a VA Regional Office, contacting a VA call center, or online.)
NOTE: Failure to provide supporting documentations for veteran's preference claims will result in automatic ineligibility to receive preference
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section above.
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. No changes to the application may be made after the close date of the announcement.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
CA JFHQ Protocol
9800 Goethe Rd
Sacramento, CA 95827
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
If you do not receive an email that your application has been received, make sure the application was correctly submitted.
False Statements - If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or you may be subject to fine, imprisonment, or other disciplinary action.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed in your own words.
2. Schedule A Eligibility Letter and the SF 256 (SF 256 is optional) if you are applying as an individual with a disability under the Schedule A special hiring authority.
3. Your SF-15 or supporting documentation (if applicable).
4. Other supporting documents: applicable documents required for qualification, education, or certification as stated above.
Veterans Information: Veterans' preference must be validated by formal submissions including all necessary supporting documentation. You must provide acceptable documentation of your preference or appointment eligibility. Acceptable documentation may be:
A copy of your DD-214, "Certificate of Release or Discharge from Active Duty," which shows dates of service and discharge under honorable conditions
A "certification" or memorandum that is a written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification or memorandum is signed.
A letter from the Department of Veterans Affairs reflecting your level of disability for preference eligibility (You can request this by visiting a VA Regional Office, contacting a VA call center, or online.)
NOTE: Failure to provide supporting documentations for veteran's preference claims will result in automatic ineligibility to receive preference
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section above.
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. No changes to the application may be made after the close date of the announcement.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
CA JFHQ Protocol
9800 Goethe Rd
Sacramento, CA 95827
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
If you do not receive an email that your application has been received, make sure the application was correctly submitted.
False Statements - If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or you may be subject to fine, imprisonment, or other disciplinary action.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
